Business software for UK mobile service businesses.

Why UK mobile service businesses choose HiveSuite

Mobile service businesses share a unique challenge: you run your business from the road. You are quoting at the customer's door, driving between jobs, managing your diary from your phone, fielding calls while your hands are full, and trying to fit invoicing in at the end of a long day. The office is your van. The filing cabinet is your glovebox. And the admin piles up because there is never a good time to do it.

Whether you are a plumber, electrician, cleaner, mobile groomer, mobile mechanic, pest controller, landscaper, or any other mobile service business, HiveSuite is built for this reality. Quote on-site, schedule from your phone, let customers approve and pay through the portal while you work, and invoice with one tap when the job is done. The admin that used to consume your evenings happens automatically during the day.

Quote on-site from your phone

You have just looked at a job. The customer wants a price. With HiveSuite, you pull out your phone, find or create the customer record, and start building a quote. HiveAssist, the built-in AI assistant, drafts line items from a short description of the work. Review, adjust, send. The quote arrives in the customer's inbox before you have started the van. They accept online with a single click. No going home to type it up, no delays that cost you the job.

Online enquiries while you are on the road

HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a potential customer fills in the form, HiveSuite creates their customer record and a draft quote automatically. As a mobile business, you cannot always answer the phone. Between driving, working, and quoting, calls go to voicemail and enquiries get missed. With an enquiry form, every lead is captured - even when you are elbow-deep in a job - and waiting for you when you are ready.

Visual scheduling with HivePlanner

HivePlanner is a visual drag-and-drop calendar that lets you manage your diary and your team's workload. Schedule callouts, recurring maintenance, and multi-day projects. See where the gaps are so you can fill them. Conflict detection prevents double-bookings. For recurring work - weekly cleans, monthly maintenance, annual services - set up jobs that auto-generate each cycle. If plans change, drag a job to a new slot and your team is updated automatically through HiveCrew. The Map view in HivePlanner puts the day or week of jobs on a map as pins coloured by status, and can show unscheduled jobs too, so you can see which visits sit close together before you book them in.

Field team management with HiveCrew

If you have a team of mobile workers, HiveCrew is where they see their day. Each team member sees their assigned jobs, customer addresses, job notes, access instructions, and one-tap directions. They update job status as they work, log their time, upload photos, and communicate with the office in real time. When they mark a job as complete, you know immediately - no end-of-day calls, no handwritten job sheets to collect. HiveCrew is available as a native app on Android with offline mode, so jobs, check-ins, photos, notes and certificates keep working with no signal and sync automatically when you reconnect. On iOS it installs as a Progressive Web App with push notifications, and a native iOS app is awaiting App Store approval.

Invoicing and getting paid on the road

Convert a completed job to an invoice in one tap from your phone. Add a Stripe payment link so the customer can pay by card right there - tap, pay, done. Stripe is included on all plans, or use your own payment methods. For contract customers with regular work, set up recurring invoices that send automatically. The invoice reminder board tracks every outstanding payment so you can chase overdue invoices between jobs with one tap.

Xero and QuickBooks integration

HiveSuite integrates with Xero and QuickBooks so your invoices, payments, and customer records sync automatically. No double-entry, no manual exports. You create an invoice on your phone between jobs and it appears in your accounting software immediately. Your accountant sees clean, up-to-date books without you spending an evening on data entry.

Customer portal

Every customer gets a branded login where they can view their job history, approve quotes, pay invoices, access compliance documents, upload files, and message your business. For a mobile business, this is invaluable. While you are driving or working, your customers are approving quotes and paying invoices without needing to reach you by phone. It makes your business look professional and reduces the time you spend on calls. Included on all plans.

Compliance documents

The built-in compliance document builder generates certificates, RAMS, checklists, and method statements from templates designed around UK standards. Documents are numbered, track issue and next-check-due dates, and can be shared with customers through the portal. Whatever your trade requires - gas safety records, electrical certificates, inspection reports, risk assessments - generate them from the job on your phone.

AI business reports with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English:

• "Who owes me money?" - see every outstanding invoice instantly
• "What did I earn last month?" - revenue by week, job type, or area
• "Which areas generate the most work?" - focus your marketing
• "Show me my busiest days" - plan your capacity
• "How many enquiries converted to jobs?" - measure your win rate

Track revenue trends, identify your most profitable work, and make informed decisions about pricing, staffing, and marketing - all from your phone.

Built for UK mobile service businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how mobile businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.