Everything you need
in one platform
HiveCRM, HivePlanner, HiveIntel, and HiveCrew work together with Customer Portal, compliance documents, Finance Ledger receipt scanning, and HiveAssist workflows to take your contracting business from chaos to control. Every feature. Every plan. No upsells.
HiveCRM
Keep customers, quotes, jobs, and payments connected in one place. Everything you need to manage the customer lifecycle without jumping between systems.
Complete Customer Database
Store unlimited customers with all their details. Powerful search finds anyone instantly. Tag customers by type, location, or any criteria you need.
Professional Quoting
Create branded quotes in under 2 minutes. Apply discounts and VAT automatically. Send via email or download as PDF. <a href="/interactive-quotes" class="text-blue-600 font-semibold hover:underline">Try Interactive Quotes →</a>
One-Click Invoicing
Convert approved quotes to invoices with a single click. Recurring invoices for regular customers. Custom payment terms and due dates.
Integrated Payments
Stripe integration means customers pay online directly from invoices. Invoices marked paid automatically with zero manual work.
Invoice Status Tracking
Filter invoices by status to see which need attention. Overdue, due soon, and upcoming are highlighted so you know exactly when to follow up.
Complete History
Every interaction with each customer: quotes sent, jobs completed, invoices paid. Timeline view shows the full relationship at a glance.
Document Attachments
Attach photos, PDFs, certificates, or any files to customer records. Before/after photos, warranties, compliance documents - all in one place.
Custom Fields & Tags
Create custom fields for information unique to your business. Tag customers for easy filtering and segmentation.
Quote to payment in 3 steps
How a typical job flows through HiveCRM
Create Quote
Select customer, add line items, apply discount. Professional branded quote created in 2 minutes. Email sent automatically.
Convert to Invoice
Customer accepts quote. One click converts to invoice. Payment link included. Customer can pay online immediately.
Get Paid
Customer pays via Stripe. Money in your account. Invoice automatically marked paid. Job complete.
HivePlanner
HivePlanner V2 - rebuilt from the ground up. Drag, resize, and create jobs directly on the calendar. Open the Job Inspector for full job details without leaving the planner. Switch to Pipeline view for a kanban board of every job by status. Recurring jobs, cost tracking, and compliance documents all included.
Visual Calendar
Rebuilt V2 engine with sticky toolbar and customisable row height (Compact to Spacious). Day and week views with colour-coded statuses make workloads easy to scan.
Conflict Detection
Inline warnings appear as you schedule - showing exactly which crew member clashes and which jobs conflict, before you save.
Team Assignment
Assign crew when creating jobs. Nearby crew suggestions show the 5 closest team members with distance and status based on job address.
Job Inspector Panel
Click any job to open the full Inspector - all job details, timeline, costs, parts, crew, customer files, and documents in one panel. Fixed on desktop; slides up from the bottom on mobile.
Automatic Notifications
Team members get notified when assigned to jobs. Customer notifications for job updates. Keep everyone informed without manual follow-ups.
Pipeline Board
Switch to kanban view showing all jobs grouped by status. Drag cards between columns to change status. Overdue jobs highlighted red. Mobile collapses to accordion.
Compliance Documents
Issue numbered compliance documents - certificates, RAMS, checklists, and method statements - from jobs, capture issue and expiry dates, and keep the record attached to the customer and job history.
Recurring Jobs
Set jobs to repeat daily, weekly, fortnightly, or monthly. Edit just one occurrence, this and all future, or the entire series in bulk.
Schedule, inspect, and complete the work
From booking to proof of completion
Open the planner
V2 is the default everywhere - calendar loads fast with a sticky toolbar and filter bar. Customise row height to see as much or as little as you need.
Check Pipeline
Switch to Pipeline view for a kanban board of every job by status. Overdue jobs flagged red. Drag cards to change status without leaving the board.
Open Inspector
Click any job to open the Inspector panel - full details, crew, costs, and documents in one place without navigating away.
Issue Document
Generate compliance documents - certificates, RAMS, checklists, or method statements - from the job and optionally publish to the customer portal. Cost and margin summary updates as you add lines.
HiveIntel
Stop guessing, start knowing. HiveIntel interprets plain-English questions, matches the right data, and builds the report for you - no exports, no spreadsheets.
Explore HiveIntel in fullPlain-English Queries
Ask your business questions naturally - "who owes me money?" or "how did I do last month?" - and get instant, structured answers.
Real-Time Dashboard
See revenue today, this week, this month. Outstanding invoices highlighted. Upcoming jobs listed. Key metrics updated live.
Cash Flow Tracking
Monitor money coming in. Track overdue invoices. Visual charts show trends. Know exactly where your cash is at any time.
Visual Query Builder
Build reports by clicking and dragging - no SQL. Choose tables, fields, and filters with a guided interface. Automatic joins and labels.
Custom Dashboards
Save useful queries as dashboard widgets. Revenue, overdue invoices, jobs this week - all repeatable and shareable with your team.
Scheduled Delivery
Set reports to run automatically. Daily, weekly, or monthly - the answer lands in inboxes as PDF, Excel, or CSV on schedule.
Professional Exports
Export to Excel, CSV, or PDF with clean formatting. Generate reports for any date range in the format your team needs.
Team Collaboration
Share reports with team members. Granular permissions. Comments and insights. Track who is using what across the business.
Data-driven decision making
From guesswork to certainty
Ask a question
Type your question in plain English. HiveIntel interprets the intent, matches the right data, and builds the report.
Review insights
Get a structured report with optional AI context - what the numbers show, what to look at next.
Take action
Chase high-value invoices. Focus on profitable services. Make decisions based on live data, not gut feel.
HiveCrew
Managing a team should not be complicated. Assign jobs, track hours, control permissions, and keep everyone connected in one place.
Team Profiles
Create profiles for each team member with contact details, job role, and core information. Keep the right people assigned to the right work.
Job Assignment
Assign jobs to specific team members or crews. See each person's current workload. Track who's working on what in real time.
Time Tracking
Team members clock in from the field and log hours against jobs. Track attendance and export timesheets for payroll or job costing.
Permissions & Roles
Control what each team member can see and do. Admin, manager, or worker roles. Protect customer information and financials.
Team Communication
Keep communication tied to the job. Updates, notes, and site progress captured inside HiveSuite - not scattered across message threads.
Location Tracking
Geolocation-backed check-ins confirm when teams are on site. Map links improve planning, routing, and field visibility.
Availability Management
See availability when scheduling work. Avoid overbooking your team by combining planner conflicts with assigned workloads.
Activity Tracking
See which team members are on which jobs. Monitor hours logged through timesheets. Track workload and availability at a glance.
Coordinating your team
From chaos to coordination
Assign Work
Create job in HivePlanner. Assign to team member. They get instant notification with job details, customer info, and location.
Track Progress
Team member clocks in, updates job status. Shares photos from site. You see everything in real time without phone calls.
Complete & Review
Job marked complete. Hours logged. Customer billed. Team member's performance tracked. Ready for the next job.
Customer Portal
Give every customer their own branded login. They can view jobs, approve quotes, pay invoices, upload files, message your team directly, and download shared documents.
- Secure individual logins for each customer
- Quote approval and online invoice payments
- Two-way messaging, document uploads, and compliance document sharing
- Global defaults plus per-customer access overrides
Works with tools you already use
Stripe Payments
Payment links on every invoice. Customers pay online. Invoice marked paid automatically.
QuickBooks & Xero Sync
Invoices, payments, and customers synced to QuickBooks or Xero automatically. Setup in 2 minutes.
Custom Embeddable Forms
Embed enquiry forms on your website. New submissions auto-create customers and draft quotes in HiveSuite. No Zapier, no plugins.
Finance Ledger Receipt Scanning
Upload a receipt image and HiveAssist extracts likely values like merchant, date, amount, VAT, and description straight into Finance Ledger.
Document Builder inside HivePlanner
Start from preloaded UK-standard templates for certificates, RAMS, checklists, and method statements. Create reusable definitions, add logical or conditional fields, then issue numbered PDFs from jobs, add expiry dates, and publish documents to the customer portal when needed.
More platform features
Beyond the four core products, HiveSuite includes inventory management, AI-powered automation, recurring jobs, custom numbering, and invoice tracking - all on every plan.
Inventory Management
Full stock tracking with purchase orders, product catalogues, and real-time stock levels. Add parts and materials to quotes and jobs, and HiveSuite updates quantities automatically.
- Product catalogue with categories, SKUs, cost and sell prices
- Real-time stock levels updated when parts are added to jobs
- Purchase orders to manage supplier reordering
- Low-stock alerts so you never run out of critical parts
HiveAssist (AI)
AI that works across the platform - not just a chatbot. HiveAssist drafts quote line items from job descriptions, scans receipts into Finance Ledger, generates compliance document content, and summarises customer histories.
- AI quote drafting - describe the work and get line items suggested
- Receipt scanning - upload a photo, values extracted into Finance Ledger
- Compliance document content generation from templates
- Customer history summaries and job context suggestions
Recurring Jobs
Set jobs to repeat daily, weekly, fortnightly, or monthly. Edit one occurrence, all future, or the entire series. Paired with recurring invoices for regular service contracts.
Learn moreCustom Numbering
Set your own prefixes and starting numbers for quotes, invoices, jobs, and compliance documents. Match your existing numbering scheme or start fresh with a format that works for you.
Invoice Tracking & Acknowledgement
Track every invoice from sent to paid. Filter by status to see overdue, due soon, and upcoming at a glance. Recurring invoices for regular contracts. Stripe payment links on every invoice.
Learn moreWhat our customers say
"Moving from WhatsApp to HiveSuite was the best move I've made for my locksmith business." The automation handles my website leads and quotes while I'm out on jobs, and the AI even found over £300 in forgotten unpaid invoices.
Kay
Locksmith
"I can literally ask 'who hasn't paid me yet' and get the answer in seconds."
Typos? Doesn't matter.
If you're running everything from your phone, this just works.
James W.
Landscaper
"I've tried plenty of other management tools - HiveSuite is by far the easiest to use for a small business." Being able to work directly with the developers to shape new features has made a real difference to how I run things day to day.
Paul M.
Small Business Owner
Verified reviews on Trustpilot
Common questions
Frequently asked
Are all features included on every plan?
How long does it take to get set up?
Can my crew use HiveSuite on their phones?
What does HiveIntel actually do?
Do I need separate software for compliance documents?
Can customers approve quotes and pay invoices online?
Does HiveSuite include inventory and stock tracking?
What can HiveAssist do?
Can I set my own quote and invoice numbering?
Built for your trade
Explore HiveSuite for your industry
Plumbing & Heating
Manage callouts, service history & parts
Electrical Services
For electricians & electrical contractors
Event Hire
Bookings, inventory & delivery scheduling
Compliance
Certificates, inspections & audit trails
Cleaning Businesses
Scheduling, recurring jobs & invoicing
Mobile Services
For any mobile or on-site service business
Not sure yet?
How does HiveSuite compare?
See how we stack up against other UK job management platforms - features, pricing, and what is actually included.
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