Furniture hire software
to manage bookings, inventory & deliveries.

Why UK furniture hire businesses choose HiveSuite

Furniture hire businesses manage high volumes of stock - hundreds or thousands of chairs, dozens of table styles, portable bars, poseur tables, and accessories - across multiple events every week. Knowing exactly what is available on a given date is the difference between a smooth weekend and a scramble. HiveSuite gives furniture hire businesses one platform to manage enquiries, quotes, deposits, stock tracking, scheduling, and invoicing. It is built for small and independent UK hire businesses who need practical tools without the complexity of enterprise rental software.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Tracking large quantities of stock

A furniture hire business might carry 500 banqueting chairs, 100 round tables, 50 trestle tables, 30 poseur tables, and a range of bar stools, portable bars, and accessories. When you have three weddings and a corporate event on the same Saturday, you need to know exactly how many of each item are available. HiveSuite tracks your stock against bookings so you can see at a glance what is free, what is committed, and what is out on hire. No more double-booking from spreadsheet errors or guesswork.

Online enquiries and event bookings

HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a customer fills in the form with their event date, venue address, and the furniture they need, HiveSuite creates a customer record and draft quote automatically. No copying details from emails, Facebook messages, or voicemails. Capture every enquiry even during your busiest weekends when you are out on deliveries.

Deposits, staged payments, and invoicing

HiveSuite lets you send a quote and collect a deposit when the customer accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. Invoice the remaining balance before or after the event. The invoice reminder board tracks every outstanding payment at a glance so you always know who has paid their deposit, who owes a balance, and who needs a reminder.

Scheduling deliveries and collections

A typical weekend might mean delivering 200 chairs and 20 tables to a wedding venue on Friday, setting up a corporate event on Saturday morning, and collecting from both on Sunday. HivePlanner is a visual drag-and-drop calendar that lets you schedule deliveries and collections across multiple events. Plan your week at a glance, assign jobs to specific team members, and adjust the schedule when plans change - drag a job to a new slot and your team is updated automatically.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - venue addresses, item lists, setup notes, and one-tap directions. They mark deliveries as complete and log collection details. Everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support. Team members see only their own schedule - not financials, customer data, or business reports.

Customer portal for event planners and venues

The HiveSuite customer portal gives event planners, wedding coordinators, and venue managers a branded login where they can view their booking details, approve quotes, and pay invoices. Regular clients can log in and see their full booking history at any time, reducing the time you spend answering queries by phone or message.

Reporting and demand planning with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which chair style was most popular last summer", "what was my revenue in July", "how many bookings came from the website" - and get instant answers from your own data as charts, tables, or dashboards. Track seasonal demand, identify your most popular items, and plan stock investment with real data instead of guesswork.

Built for UK furniture hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.