Event hire software
to manage bookings, inventory & logistics.

Why UK event hire businesses choose HiveSuite

Running an event hire business means managing a wide range of equipment - marquees, tables, chairs, lighting, catering kit, dance floors, portable loos - across dozens of bookings every week. Most hire businesses start with spreadsheets and quickly discover they cannot keep up. Equipment gets double-booked, deposits go unchased, delivery schedules live in someone's head, and invoicing happens days or weeks after the event. HiveSuite brings all of this into one platform: enquiries, quotes, deposits, inventory, scheduling, crew coordination, invoicing, and reporting. It is built for small and independent UK hire businesses who need practical tools without the complexity of enterprise rental software.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Managing a diverse equipment inventory

Event hire businesses carry a wide range of stock - from 200 banqueting chairs and 30 round tables to festoon lighting sets, portable bars, and catering equipment. Knowing exactly what is available on a given date is critical. HiveSuite tracks your inventory against bookings so you can see at a glance which items are free, which are committed, and which are out on hire. When a customer enquires about a wedding on a Saturday you already have three events booked for, you can check availability instantly and quote with confidence. No more double-booking from diary clashes or spreadsheet errors.

Online enquiries and event bookings

HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a customer fills in the form with their event date, venue address, and the items they need, HiveSuite creates a customer record and draft quote automatically. No copying details from emails, Facebook messages, or voicemails. Capture every enquiry even during your busiest weekends when you are out on deliveries and cannot answer the phone.

Deposits, staged payments, and invoicing

Most event hire businesses require a deposit to secure the booking. HiveSuite lets you send a quote and collect a deposit when the customer accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. Invoice the remaining balance ahead of the event or after collection. The invoice reminder board tracks every outstanding payment at a glance so you always know who has paid their deposit, who owes a balance, and who needs a reminder.

Delivery, setup, and collection logistics

A busy weekend might mean delivering marquees to one venue on Friday afternoon, setting up furniture at a wedding on Saturday morning, and collecting everything from two events on Sunday. HivePlanner is a visual drag-and-drop calendar that lets you schedule deliveries and collections across multiple events. Plan setup and teardown windows, assign jobs to specific team members, and see your full weekend at a glance. If plans change - a customer reschedules or you need to rearrange the day - drag the job to a new slot and your team is updated automatically.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - delivery addresses, setup notes, collection times, and one-tap directions. They mark deliveries as complete and log collection times, and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support. Team members see only their own schedule - not financials, customer data, or business reports.

Customer portal for event organisers and venues

The HiveSuite customer portal gives event organisers, wedding planners, and venue managers a branded login where they can view their booking details, approve quotes, and pay invoices. This makes your business look professional and established, and reduces the time you spend answering queries by phone or message during busy periods. Regular clients like venues and event planners can log in and see their full booking history at any time.

Reporting and seasonal planning with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which equipment category generated the most revenue last summer", "what were my busiest weekends in June", "how many bookings came from the website form" - and get instant answers from your own data as charts, tables, or dashboards. Track seasonal demand, identify your most popular items, and plan stock investment with real data instead of guesswork.

Built for UK event hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Whether you hire out marquees, furniture, catering equipment, lighting rigs, portable loos, dance floors, or party decorations, HiveSuite gives you one platform to manage it all. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.