Portable toilet hire software
to manage bookings, servicing & logistics.

Why UK portable toilet hire businesses choose HiveSuite

Portable toilet hire businesses juggle two very different types of work - short-term event hires and longer-term construction site contracts. Both require tracking which units are where, scheduling deliveries and collections, managing servicing visits, and keeping on top of invoicing. HiveSuite gives portable toilet hire businesses one platform to manage enquiries, quotes, deposits, unit tracking, scheduling, and invoicing without the complexity of enterprise rental software.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Tracking your fleet

Whether you run a fleet of standard portable loos, luxury toilet trailers, disabled-access units, or a mix of all three, HiveSuite tracks each unit against bookings so you can see at a glance what is available on any date. When a customer calls about a weekend event and you already have units committed to three other sites, you can check availability instantly and quote with confidence. No more double-booking from diary clashes or spreadsheet errors.

Online enquiries and booking requests

HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a customer fills in the form with their event date, site address, and the number of units they need, HiveSuite creates a customer record and draft quote automatically. No copying details from emails or voicemails. Capture every enquiry even during your busiest periods when you are out on deliveries.

Deposits, invoicing, and payment tracking

HiveSuite lets you send a quote and collect a deposit when the customer accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. For event hires, invoice the balance after collection. For longer-term site contracts, set up recurring invoices. The invoice reminder board tracks every outstanding payment at a glance so you always know who has paid and who needs a reminder.

Scheduling deliveries, collections, and servicing

Portable toilet hire involves more scheduling than most hire businesses - you need to plan deliveries, regular servicing visits, and collections, often across a mix of short-term event hires and ongoing site contracts. HivePlanner is a visual drag-and-drop calendar that lets you schedule all of this in one place. Assign jobs to specific drivers, see your full week at a glance, and adjust the schedule when plans change - drag a job to a new slot and your team is updated automatically.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - site addresses, delivery or servicing notes, and one-tap directions. They mark jobs as complete and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support. Team members see only their own schedule - not financials, customer data, or business reports.

Customer portal

The HiveSuite customer portal gives your clients a branded login where they can view their booking details, approve quotes, and pay invoices. For construction site managers running long-term hires, this means they can check their contract details and settle invoices without needing to call you.

Reporting and fleet planning with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "what is my unit utilisation rate this month", "which hire type generates the most revenue", "how many units were out last weekend" - and get instant answers from your own data as charts, tables, or dashboards. Track seasonal demand, identify underused units, and plan fleet expansion with real data.

Built for UK portable toilet hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.