Stock tracking and purchase orders
built into your job software
Build a product catalogue, track stock levels, raise purchase orders to suppliers, and pull parts straight into quotes and jobs - all without leaving HiveSuite.
Included on every plan - 30-day free trial, no credit card required
Features
Everything you need to manage parts and stock
Product catalogue
Build a structured catalogue of parts, materials, and products. Add categories, set cost and sell prices, attach custom fields, and keep everything searchable by name or barcode.
Stock level tracking
Set stock quantities per item and define minimum thresholds. HiveSuite alerts you when stock falls low so you can reorder before it causes a problem on a job.
Purchase orders
Raise purchase orders to suppliers directly in HiveSuite. Download as PDF, mark deliveries as received, and watch your stock levels update automatically.
Stock adjustments and audit trail
Record manual adjustments with a reason - write-offs, breakages, or corrections. Every change is logged so you always have a clear audit trail of what moved and when.
Cost tracking and margin visibility
Store cost price alongside sell price for every item. See margin at the product level and on individual quotes so you can price jobs accurately and protect your profit.
Search and SKU lookup
Find any item instantly by keyword or SKU search. Useful on the road, in the warehouse, or when adding parts to a quote at speed.
Connected workflow
Parts flow through your whole workflow
Inventory in HiveSuite is not a standalone module. It connects directly to quotes, jobs, and invoices so nothing falls through the gaps.
Quotes
Search your catalogue when building a quote and add parts in seconds. Cost price and sell price pull through automatically, so your margin is calculated as you go. No switching between tools, no copy-paste errors.
Jobs
Parts added to a quote carry through to the job. Engineers can see what materials are allocated, and stock is deducted when the invoice is raised. Your stock count stays accurate without manual entry.
Invoices
Parts used on a job populate the invoice automatically. Line items, quantities, and prices are already there - ready to send to the customer the moment the job is done.
Included on every plan
- Inventory management included from Solo (£34.99/month) upwards
- No limits on catalogue size, stock records, or purchase orders
- 30-day free trial with full inventory access - no credit card required
- No add-on fees or separate inventory bolt-ons to pay for
Built for trades and service businesses
- Designed for businesses that carry parts in a van, warehouse, or store
- Works for plumbers, electricians, HVAC engineers, and other trades
- Pricing in GBP with VAT handled correctly throughout
- Syncs with Xero and QuickBooks so your accountant stays up to date
Questions
Inventory management FAQ
Does HiveSuite include inventory management?
Yes. HiveSuite includes a full inventory management module on every plan. You can build a product catalogue, track stock levels, raise purchase orders to suppliers, and link parts directly to quotes, jobs, and invoices.
Can I track stock levels and get low-stock alerts?
Yes. HiveSuite tracks stock quantities in real time. You set minimum stock thresholds per item, and the system alerts you when levels fall below that threshold so you can reorder before you run out on a job.
Can I raise purchase orders to suppliers in HiveSuite?
Yes. You can raise purchase orders directly in HiveSuite, download them as PDF, and receive stock against them. When stock arrives, your inventory levels update automatically.
How do parts and materials link to quotes and jobs?
When building a quote in HiveSuite, you can search your product catalogue and add parts directly. The cost price and sell price pull through automatically, and stock is reserved when the quote is saved. Stock is then deducted when the invoice is raised. This removes the need to switch between separate tools.
Can I see profit margins on parts and materials?
Yes. HiveSuite stores cost price and sell price per item, so you can see margin at the product level and on individual quotes and jobs. This helps you price accurately and spot where margins are being squeezed.
Is inventory management included on all HiveSuite plans?
Yes. Inventory management is included on every HiveSuite plan from Solo (£34.99/month) upwards. There are no add-on charges or usage limits on catalogue size or stock records.
Built for your trade
Explore HiveSuite for your industry
Try HiveSuite free for 30 days
Full access to every feature including inventory management, purchase orders, and stock tracking. No credit card required.
Start Free Trial