"Moving from WhatsApp to HiveSuite was the best move I've made for my locksmith business."
The automation handles my website leads and quotes while I'm out on jobs, and the AI even found over £300 in forgotten unpaid invoices.
Independently built. UK-supported. UK-focused.
We built HiveSuite because UK contractors deserved better.
Most business software is designed for offices, not trades. We set out to change that - one system that actually fits how you work: on the road, on-site, and on your phone.
UK companyUK support team30-day free trialNo contracts
our story
From a one-off admin tool to a platform built for the whole UK trades industry.
HiveSuite didn't start as a polished product. It started as a simple custom-built tool made to help just one business cut down their admin time - clunky layout, limited scope, never intended for public use.
But even in that early version, something became clear: the problem wasn't unique. Across the country, small teams and contractors were facing the same headaches. That realisation changed everything.
What started as a workaround for one business became a full rebuild - a platform covering the entire workflow end to end, from first contact to final payment, used by contractors across England, Scotland, and Wales. And we're still shipping new features every month, driven entirely by feedback from the businesses using it.
L
Liam Newton
Founder & developer
Before HiveSuite, Liam ran the office side of a UK trades business - managing quotes, chasing invoices, coordinating jobs, and trying to make three separate tools talk to each other. He knew the problem wasn't the people; it was the software. So he built something better.
how we got here
why we exist
Running a trade business on three tools isn't a system. It's a patchwork.
We heard the same story too many times. An electrician managing jobs in WhatsApp, sending invoices from a free tool that didn't talk to his diary, and doing his books on a spreadsheet on Sunday evenings.
That's not running a business - that's spending your off-time fixing a system that was never designed to work together. HiveSuite was built to replace the patchwork with one thing that does it all.
WhatsApp for jobs
Messages get buried. Nothing is tracked. Customers chase you for updates you can't find.
Spreadsheet for invoices
Copy-paste errors. No payment link. Chasing payment for weeks instead of getting paid when the job is done.
Paper diary for scheduling
Double-bookings. Can't check from the van. Team members calling in to ask what's on.
One system for all of it
what we stand for
Three things we won't change
Built and supported in the UK
HiveSuite Limited is a UK-registered company. Our support team is based here. When you call 020 3984 5366, you get someone who knows what a gas safety certificate is and why QuickBooks and Xero matter to your accountant.
No hidden tiers
Every feature - HiveCRM, HivePlanner, HiveIntel, HiveCrew, HiveHire, HiveFleet, HiveChat, HiveLeave, the Customer Portal, compliance documents - is included on every plan. The only difference between plans is how many seats you need. No upsells, ever.
Built for the van, not the office
HiveSuite works on whatever you have with you. Create quotes on a phone at the job site. Check your schedule from the van. Update job status before you've driven off the driveway. No desktop required.
what contractors say
From the people using it
K
KayLocksmith
"I can literally ask 'who hasn't paid me yet' and get the answer in seconds."
If you're running everything from your phone, this just works.
J
James W.Landscaper
"Switched to this recently and it's been spot on. It's dead easy to use on mobile which is exactly what I needed."
No more chasing payments for days - the Stripe link is right there on the invoice. It makes the business look professional.
T
TomHiveSuite customer
See what others say on Trustpilot
what's inside HiveSuite
One platform, one set of data
HiveSuite is one platform whose products share the same data. A quote you raise in HiveCRM becomes a scheduled job in HivePlanner, becomes an invoice, becomes a payment, becomes a QuickBooks or Xero entry - all automatically.
HiveCRM
Customers, quotes, invoices
Every customer, quote and invoice in one place, so nothing is typed twice.
- Quote to invoice in seconds
- Recurring invoices
- Stock and purchase orders
HivePlanner
Scheduling and pipeline
Drag jobs onto the calendar, see who is free and catch clashes early.
- Drag, resize or click to book
- Conflict detection
- Pipeline board and site log
HiveIntelUpdated
Ask, reports, dashboards
Ask about your business in plain English and get a report back in seconds.
- Ask in your own words
- Highlights and dashboards
- CSV, Excel and PDF
HiveCrewUpdated
Your team, in sync
Everyone sees their next job first, tracks time and updates jobs from site.
- On my way, Arrived, Complete
- Photos, videos and sign-off
- Granular permissions
HiveHireNew
Equipment hire and rental
Hire out kit from your stock list, priced from rate cards and booked onto jobs.
- Rate cards and live availability
- Dispatch and return with photos
- Invoice on return or monthly
HiveFleetNew
Vans, plant and drivers
MOT, tax and insurance reminders, daily vehicle checks and vehicles booked onto jobs.
- Registration lookup and MOT history
- Vehicle checks from HiveCrew
- Fines and licence checks
HiveChatNew
Team chat
Direct messages, channels and a chat on every job, for your office and your crew.
- A chat on every job
- Photos, videos and voice notes
- Urgent messages people confirm
HiveLeaveNew
Holiday and absence
Allowances, requests and sickness, checked every time someone is booked.
- Requests and approvals
- UK bank holidays and closures
- Warns before you book
Every product is included on every plan.
UK-built and UK-supported
We know what you need because we're here too.
We're not a US platform with a UK pricing page. HiveSuite was built specifically for UK contracting businesses - which means VAT-inclusive pricing, QuickBooks and Xero integration, GDPR compliance, and support that understands your trade.
- Registered with the ICO (Information Commissioner's Office)
- GDPR-compliant data storage on encrypted EU servers
- QuickBooks and Xero integration - syncs invoices, payments, and customers automatically
- VAT shown on all invoices and all plan pricing
- UK phone support - 020 3984 5366
company details
Works on every device
Your whole business. In your pocket.
From quoting a job on the way to site to checking your schedule in the van - HiveSuite runs in any browser and installs like an app on phones, tablets and desktops. The native Android app on Google Play has offline mode, so a lost signal on site doesn't stop you working - everything syncs when you're back online. On iPhone it installs from Safari, and our native iOS app is waiting on App Store approval.
