Build and issue
compliance documents
without leaving the job.
HiveSuite includes 18 pre-built UK-standard certificate templates - CP12/LGSR gas safety records, EICR 18th Edition, PAT Testing, Fire Alarm BS 5839, Emergency Lighting BS 5266, and more. Build your own custom templates with drag-and-drop or AI, add conditional fields and repeating sections, and issue documents directly from jobs inside HivePlanner. Numbered PDFs, next-check-due tracking, and customer portal sharing - all built in.
UK-standard starting templates
Start from preloaded UK-standard templates for certificates, RAMS, checklists, and method statements - or save your own workspace-specific definitions for repeat use.
Document numbering
Each issued document carries its own document number and saved snapshot for traceability.
Issue and expiry dates
Capture validity windows where needed and keep a clean record against the job and customer.
Conditional fields
Add logical show or hide rules so extra fields only appear when they are relevant to that document type or answer set.
Portal visibility
Choose whether a document stays internal or becomes downloadable in the customer portal.
How it works
From template to issued document
Choose a document type
Start with a preloaded UK-standard template - certificate, RAMS, checklist, or method statement - or select one your workspace has already saved.
Fill the issue form
Complete the relevant fields, review the definition summary, and use conditional sections that appear only when they are relevant.
Generate the record
HiveSuite saves the document number, field values, and a snapshot of the definition against the job.
Share when appropriate
If portal visibility is enabled, the PDF can appear in the customer portal document area without separate admin work.
Pre-built templates
18 UK-standard certificate templates included
Templates are designed around common UK trade and compliance workflows. Use them as-is or customise them for your business.
Gas
- CP12 / LGSR - Gas Safe Landlord Gas Safety Record
Electrical
- EICR - Electrical Installation Condition Report (18th Edition, BS 7671:2018)
- Electrical Installation Certificate (18th Edition)
- Minor Electrical Installation Works Certificate (18th Edition)
- Domestic Visual Condition Report (18th Edition)
- PAT Testing Certificate (IET Code of Practice)
Fire & Safety
- Fire Alarm Inspection & Servicing - non-domestic & Grade A (BS 5839-1:2025)
- Fire Alarm Inspection & Servicing - Grade C, D, F domestic
- Emergency Lighting Completion Certificate (BS 5266-1:2025)
- Emergency Lighting Periodic Inspection & Testing
- Emergency Lighting Site Compliance Certificate
- Fire Extinguisher Service Certificate (BS 5306-3 & BAFE SP101)
- Fire Risk Assessment (FSO 2005 & Building Safety Act 2022)
Specialist
- F-Gas Equipment Record & Leak Check Log
- Oil Boiler Service Certificate (OFTEC)
- Legionella Risk Assessment Certificate (L8 ACOP / HSG274)
- Asbestos Certificate for Reoccupation (HSG248 Four-Stage Clearance)
Custom templates
Build your own certificate templates
Need a template we don't have? Create your own from scratch using the visual builder or describe what you need in plain English and let HiveAssist generate it for you.
Visual drag-and-drop builder
Design certificate templates with a visual editor. Add fields, organise sections, set conditional rules, and preview the output before saving.
AI-assisted template creation
Describe what you need in plain English - "Create a gas safety certificate for landlord work with appliance list and pass/fail results" - and HiveAssist generates the template for you.
Signature capture
Add drawn signature fields to any template. Engineers and customers sign directly on screen and signatures are embedded in the PDF.
Repeating sections
Add repeater tables for appliance registers, circuit schedules, equipment lists, or any data that needs multiple rows.
Conditional logic
Show or hide fields based on previous answers. Keep forms clean and only ask for extra information when it is relevant.
Custom branding
Override colours and add your company logo. Every PDF carries your business branding, not generic formatting.
What it solves
Keep compliance output connected to the rest of the job record
Issued from live jobs
Documents are generated in the context of the job rather than as isolated PDFs on someone's desktop.
Stored with customer history
Issued documents sit alongside the job and customer record for easier retrieval later.
Portal visibility is deliberate
You can keep a document internal or make it visible in the customer portal as part of the document library.
Handles conditional logic
Use logical visibility rules so the document stays cleaner and only asks for extra information when a prior answer makes it relevant.
Built for real output
The workflow is designed around preloaded standards, saved definitions, completed fields, and PDF generation rather than generic note taking.
Connected modules
Part of a wider customer-facing workflow
HivePlanner
Schedule work, assign crews, and issue compliance documents from the same operational flow.
Customer Portal
Let customers download shared compliance documents alongside quotes, invoices, reports, and other files.
Gas Engineer Software
Issue CP12/LGSR gas safety certificates directly from gas servicing and landlord inspection jobs.
Electrician Software
Generate EICRs, Minor Works Certificates, and PAT Testing registers from electrical installation jobs.
All Features
See how compliance documents fit into the rest of HiveSuite rather than acting as another disconnected tool.
Common questions
Frequently asked questions
Does HiveSuite include gas safety certificate templates?
Can I create my own certificate templates?
What certificate templates are included with HiveSuite?
Can I share compliance documents with customers?
Does HiveSuite include EICR templates?
Is the compliance certificate builder included on all plans?
Add compliance documents to your existing workflow
Issue PDFs from jobs, keep the records attached to the customer, and surface them in the portal when you want customers to access them.
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