Gas engineer software
to manage jobs, compliance & invoicing.

Why UK gas engineers choose HiveSuite

Gas engineers manage a mix of emergency callouts, planned installations, annual gas safety checks, and landlord servicing contracts. Compliance paperwork, recurring service schedules, and prompt invoicing are all essential. HiveSuite gives gas engineers one platform to manage jobs, compliance documents, scheduling, invoicing, and accounting - with Xero and QuickBooks integration built in.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK trade businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Quotations for gas and heating work

Whether it is a boiler replacement, gas fire installation, or system upgrade, HiveSuite lets you build a professional, itemised quote on your phone while still at the customer's property. Add line items for parts, labour, and any extras, then send by email before you leave. HiveAssist, the built-in AI assistant, drafts quote line items from a short description of the work.

Quotes are branded with your business name and logo and can be accepted online with a single click. You can also send multi-option quotes so the customer can choose between different scope levels.

Scheduling gas safety checks and installations

HivePlanner is a visual drag-and-drop calendar that handles the mix of gas work - assign same-day emergency callouts alongside planned installations, annual gas safety checks, and landlord servicing schedules. If plans change, drag the job to a new slot and your team is updated automatically.

Recurring work for landlord gas safety

Annual gas safety checks are a legal requirement for landlords, and managing dozens of properties with different renewal dates is a headache without the right system. HiveSuite lets you set up recurring jobs that auto-generate on your chosen schedule. You never miss a renewal date, and landlords appreciate the proactive reminder. Recurring invoices can be set up to match.

Gas safety certificates and compliance documents

HiveSuite includes a compliance certificate builder with a pre-built CP12/LGSR Landlord Gas Safety Record template designed to capture the information required under the Gas Safety Regulations. Issue gas safety records directly from jobs - customer details, site address, and engineer name are pre-filled automatically. The template includes appliance-by-appliance repeater tables, test result fields, and Gas Safe registration number fields.

Documents are automatically numbered, track the check date and next-check-due date, and generate branded PDFs you can share through the customer portal or send by email. Need a certificate template we don't have? Create your own using the visual template builder or describe what you need and let HiveAssist generate it.

Invoicing and Xero and QuickBooks integration

Convert any accepted quote to an invoice in one tap. Every invoice includes a Stripe payment link so the customer can pay by card immediately, or use your own payment methods. For landlord contracts, set up recurring invoices that go out automatically. The invoice reminder board tracks every outstanding payment at a glance.

HiveSuite integrates with Xero and QuickBooks so your invoices, payments, and customer records sync automatically. No double-entry, no manual exports - your bookkeeper or accountant always has up-to-date figures.

Customer portal

The HiveSuite customer portal gives your customers a branded login where they can view their job history, approve quotes, and pay invoices. Landlords managing multiple properties can log in and see all their gas safety records and upcoming renewal dates in one place.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - customer addresses, job notes, and one-tap directions. They mark jobs as complete and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "how many gas safety checks are due this month", "who owes me money", "what is my revenue this quarter" - and get instant answers from your own data as charts, tables, or dashboards.

Built for UK gas engineers

HiveSuite is designed from the ground up for UK trade businesses - GBP pricing that includes VAT, UK-standard compliance templates, and workflows that match how UK gas businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.