Invoice software built
for UK contractors
Convert quotes to invoices in one click, attach Stripe payment links, track when customers view them, and sync invoices to Xero or QuickBooks automatically.
30-day free trial - no credit card required
Features
Everything you need to get paid faster
All invoicing features are included on every plan. No feature tiers, no add-on fees.
Quote-to-invoice in one click
Turn an accepted quote into a professional invoice instantly. Line items, customer details, and job references carry across - nothing to re-enter.
Stripe payment links
Every invoice can include a Stripe payment link. Customers pay by card online and payment is recorded automatically. Stripe is included on all plans.
Invoice view tracking
See exactly when a customer opens your invoice. View history is logged on the invoice timeline so you can follow up with confidence - and stop chasing invoices that have already been seen.
Recurring invoices
Set up automatic invoices for maintenance contracts and service agreements. Define the schedule once and HiveSuite handles the rest - weekly, monthly, or custom.
Invoice status tracking
Filter invoices by status to see what is overdue, what is pending, and who needs chasing. Overdue counts are highlighted so nothing slips through.
Xero & QuickBooks sync
Invoices and ledger transactions flow to your accounting platform automatically. No manual exports, no double-entry. Both Xero and QuickBooks are included on every plan.
The workflow
From quote to payment - without the admin
HiveSuite connects every step of the billing journey. One platform, no gaps, no manual hand-offs.
Send a quote
Build and send an interactive quote. Customers can accept online and choose options.
Convert to invoice
One click turns the accepted quote into a branded invoice with all details intact.
Customer pays online
The invoice lands with a Stripe payment link. Customers pay by card from any device.
Accounts update
The invoice and a ledger entry sync to Xero or QuickBooks automatically.
Want customers to accept quotes and pay deposits online?
See Interactive Quotes - the customer-facing quote acceptance flow with options, line-item choices, and online deposit payments.
Professional invoices, your way
- Custom branded templates with your logo, colours, and contact details
- Custom invoice numbering and automatic sequencing
- Custom fields and calculated fields on every invoice
- PDF generation ready to email or download
- Document attachments - add photos, reports, or certificates to an invoice
- VAT handling built for UK businesses and HMRC requirements
Payments and finance in one place
- Record payments manually or via Stripe - both update the same invoice status
- Invoice status tracking - draft, sent, paid, overdue - plus view tracking so you know when a customer has opened it
- Finance Ledger for tracking business expenses alongside income
- Customers view and pay invoices through their branded Customer Portal
- Automatic sync to Xero or QuickBooks on every plan
- HiveIntel reports to track revenue, outstanding balances, and payment trends
Goes further
Invoicing is part of a bigger picture
HiveSuite connects invoicing with every other part of your business so nothing falls through the cracks.
Interactive Quotes
Let customers accept quotes, pick options, and pay a deposit online - before the job even starts.
Customer Portal
Give customers a branded login to view jobs, approve quotes, pay invoices, and message your business.
HiveCRM
Manage customers, jobs, and the full business workflow from one place - invoicing sits within it naturally.
Questions
Invoicing FAQ
Can I convert a quote to an invoice in HiveSuite?
Yes. Once a quote is accepted you can convert it to an invoice in a single click. All line items, customer details, and job references carry across automatically - no re-entering data.
Does HiveSuite support Stripe payment links on invoices?
Yes. Every invoice can include a Stripe payment link so customers can pay online by card. Stripe is available on all plans, including Solo at £34.99/month (inc. VAT). There are no separate payment tiers.
Can I set up recurring invoices for maintenance contracts?
Yes. HiveSuite supports recurring invoices on a schedule you define - weekly, monthly, quarterly, or custom. Ideal for maintenance contracts, service agreements, and retainer work.
Will I know when a customer has viewed my invoice?
Yes. HiveSuite tracks when customers open and view invoices. View history is recorded on the invoice timeline so you can see whether an invoice has been seen, which helps you follow up at the right time.
Does HiveSuite sync invoices with Xero or QuickBooks?
Yes. HiveSuite integrates with both Xero and QuickBooks. Invoices and ledger transactions sync automatically so your accountant always has up-to-date figures. Both integrations are included on every plan.
Does HiveSuite handle VAT on invoices?
Yes. VAT is handled throughout - you can set VAT rates on line items, show VAT breakdowns on invoices, and the correct figures flow through to Xero or QuickBooks. Built for UK businesses and HMRC requirements.
Built for your trade
Explore HiveSuite for your industry
Try HiveSuite free for 30 days
Full access to every invoicing feature - Stripe payments, recurring invoices, Xero sync, and more. No credit card required.