Invoice software built for UK contractors
Convert quotes to invoices in one click, raise them straight from finished jobs, add Stripe payment links, track when customers view them, and sync invoices to Xero or QuickBooks automatically.
30-day free trialNo credit card requiredFrom £34.99/mo inc VAT
features
Everything you need to get paid faster
All invoicing features are included on every plan. No feature tiers, no add-on fees.
Quote-to-invoice in one click
Turn an accepted quote into a professional invoice instantly. Line items, customer details, and job references carry across - nothing to re-enter.
Invoice from the jobNew
Raise the invoice from a finished job in HivePlanner. Its services and products become the invoice lines, and you can tick in stock used, costs logged and hours clocked - priced at what you charge, never at cost by accident.
Stripe payment links
Stripe is optional and included on all plans. With Stripe connected, every invoice includes a payment link. Customers pay by card, Google Pay or Link online, and payment is recorded automatically.
Invoice view tracking
See exactly when a customer opens your invoice. View history is logged on the invoice timeline so you can follow up with confidence - and stop chasing invoices that have already been seen.
Recurring invoices
Set up automatic invoices for maintenance contracts and service agreements. Define the schedule once - weekly, monthly, quarterly, annually or custom - and choose whether each one is emailed automatically or kept as a draft.
Credit notesNew
Credit all or part of a sent invoice with a reason - part-paid invoices included. Each credit note has its own number and PDF, syncs to Xero and QuickBooks, and shows on the invoice in the customer portal.
Invoice status tracking
Filter invoices by status to see what is overdue, what is pending, and who needs chasing. The Amount due shows what is still owed after any deposit and credit notes, so nothing slips through.
Reminders that chase for you
Customers are reminded each morning about invoices due soon and overdue, with an optional text. The Invoice Reminder Board lists everything that needs chasing with the total outstanding.
Xero & QuickBooks sync
Invoices, credit notes and ledger transactions flow to your accounting platform automatically. No manual exports, no double-entry. Both Xero and QuickBooks are included on every plan.
the workflow
From quote to payment - without the admin
HiveSuite connects every step of the billing journey. One platform, no gaps, no manual hand-offs.
- 1
Send a quote
Build and send an interactive quote. Customers can accept online and choose options.
- 2
Convert to invoice
Raise the invoice from the accepted quote or the finished job, with all the details intact.
- 3
Customer pays online
With Stripe connected, the invoice lands with a payment link. Customers pay by card from any device.
- 4
Accounts update
The invoice and a ledger entry sync to Xero or QuickBooks automatically.
See Interactive Quotes - the customer-facing quote acceptance flow with options, line-item choices, and online deposit payments.
the details
Built for how trades get paid
Professional invoices, your way
- Custom branded templates with your logo, colours, and contact details, designed in Template Studio
- Custom invoice numbering and automatic sequencing
- Payment terms per customer - 30 days, end of month or on receipt - with the due date set for you
- The customer's order (PO) number and a separate site or delivery address printed on the invoice
- Custom fields and calculated fields on every invoice
- PDF generation ready to email or download
- Document attachments - add photos, reports, or certificates to an invoice
- VAT handling built for UK businesses and HMRC requirements
Payments and finance in one place
- Record payments manually or via Stripe - both update the same invoice status
- Online payments, the customer portal and reminders always ask for the amount still owed, after any deposit and credit notes
- Deposit invoices when a quote is accepted, with the balance invoice created as soon as the deposit is paid
- Invoice status tracking - draft, sent, paid, overdue - plus view tracking so you know when a customer has opened it
- Finance Ledger for tracking business expenses alongside income
- Customers view and pay invoices through their branded Customer Portal
- Automatic sync to Xero or QuickBooks on every plan
- HiveIntel reports to track revenue, outstanding balances, and payment trends
goes further
Invoicing is part of a bigger picture
HiveSuite connects invoicing with every other part of your business so nothing falls through the cracks.
Interactive Quotes
Let customers accept quotes, pick options, and pay a deposit online - before the job even starts.
Learn moreCustomer Portal
Give customers a branded login to view jobs, approve quotes, pay invoices, and message your business.
Learn moreHiveCRM
Manage customers, jobs, and the full business workflow from one place - invoicing sits within it naturally.
Learn morequestions
Invoicing FAQ
Can I convert a quote to an invoice in HiveSuite?
Yes. Once a quote is accepted, Raise Invoice fills a new invoice from it. All line items, customer details, and job references carry across automatically - no re-entering data. If the quote has already been invoiced, for example through a job made from it, you are told which invoice so nothing is charged twice.
Can I invoice straight from a job?
Yes. Use Raise invoice on the job in HivePlanner, or the Ready to invoice list in All Jobs. The customer, site address, order number and title come from the job, and the lines come from the job's services and products (or its quote if the job has none). You can tick in stock used, costs logged and hours clocked. HivePlanner can also create the invoice when a job with job lines or a linked quote is completed - new workspaces get these as drafts to check and send.
Does HiveSuite support Stripe payment links on invoices?
Yes. Stripe is optional and available on all plans, including Solo at £34.99/month (inc. VAT). With Stripe connected, every invoice includes a payment link so customers can pay online by card, Google Pay or Link, and the invoice is marked paid automatically. There are no separate payment tiers.
Can I set up recurring invoices for maintenance contracts?
Yes. HiveSuite supports recurring invoices weekly, monthly, quarterly, annually or on a custom interval, ending never, after a number of invoices or on a date. Each one can be emailed automatically or kept as a draft for you to check. Ideal for maintenance contracts, service agreements, and retainer work.
Can I raise a credit note?
Yes. Credit all or part of a sent invoice with a reason, including part-paid invoices up to their full total. Each credit note has its own number, can be emailed with the PDF attached, and syncs to Xero and QuickBooks. The invoice, the online payment and reminders then use the amount still owed. On a paid invoice you record whether the money was refunded or held as credit - the refund itself is paid outside HiveSuite.
Will I know when a customer has viewed my invoice?
Yes. HiveSuite tracks when customers open and view invoices. View history is recorded on the invoice timeline so you can see whether an invoice has been seen, which helps you follow up at the right time.
Does HiveSuite sync invoices with Xero or QuickBooks?
Yes. HiveSuite integrates with both Xero and QuickBooks. Invoices, credit notes and ledger transactions sync automatically so your accountant always has up-to-date figures. Both integrations are included on every plan.
Does HiveSuite handle VAT on invoices?
Yes. VAT is handled throughout - you can set VAT rates on line items, show VAT breakdowns on invoices, and the correct figures flow through to Xero or QuickBooks. Built for UK businesses and HMRC requirements.
built for your trade