Accounting Integration

HiveSuite + QuickBooks
Automatic accounting sync

Connect your QuickBooks account in two minutes. Invoices, customers, quotes, and ledger transactions flow from HiveSuite to QuickBooks automatically - no double-entry, no manual exports.

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Included on every plan - no add-on fees

What syncs

Your accounting stays up to date

Invoices

When you raise an invoice in HiveSuite, it appears in QuickBooks automatically. Line items, amounts, due dates, and customer details are all included.

Payments

When a customer pays via Stripe or you record a manual payment, the invoice is re-synced and a ledger entry is created in QuickBooks automatically.

Customers

Customer records stay in sync. New customers created in HiveSuite are reflected in QuickBooks as contacts automatically.

Setup

Connect QuickBooks in three steps

Authorise

Click "Connect QuickBooks" in HiveSuite settings. You will be redirected to QuickBooks to grant access via OAuth.

Map your accounts

Choose which QuickBooks account invoices and payments should post to. HiveSuite suggests sensible defaults.

Syncing starts

New invoices and payments sync automatically from that point. Your accountant sees live data in QuickBooks.

Included on every plan

QuickBooks integration is included from Solo (£34.99/month) upwards
No per-sync charges or usage limits
Xero also supported if your accountant prefers it
30-day free trial includes full integration access

Built for UK contractors

GBP invoicing with VAT handled correctly
Works with QuickBooks UK and QuickBooks Online, including Making Tax Digital
Connection health monitoring in-app
Error alerts so nothing falls through the cracks

Questions

QuickBooks integration FAQ

Does HiveSuite integrate with QuickBooks?

Yes. HiveSuite integrates directly with QuickBooks Online and QuickBooks UK. Invoices, customers, quotes, and ledger transactions sync automatically. Connect your QuickBooks account in about two minutes via OAuth.

What data syncs between HiveSuite and QuickBooks?

Invoices, customers, quotes, suppliers, purchase orders, and ledger transactions sync from HiveSuite to QuickBooks automatically. When an invoice is raised or a payment is received in HiveSuite, the data flows into QuickBooks without manual entry.

Can I use both QuickBooks and Xero with HiveSuite?

HiveSuite supports both QuickBooks and Xero. You can connect whichever accounting platform your business or accountant uses. Both integrations are included on every plan at no extra cost.

Is the QuickBooks integration included on all plans?

Yes. QuickBooks integration is included on every HiveSuite plan from Solo (£34.99/month) upwards. There are no add-on charges or feature tiers.

How long does it take to connect QuickBooks to HiveSuite?

About two minutes. You authorise the connection via QuickBooks' OAuth flow, and syncing begins immediately.

Does the QuickBooks integration support Making Tax Digital?

Yes. HiveSuite sends VAT-correct GBP invoices to QuickBooks, which supports Making Tax Digital for VAT. Your QuickBooks records stay accurate for MTD submissions.

Will existing invoices sync when I connect QuickBooks?

The integration syncs new activity from the point of connection. If you need historical data migrated, contact support and we can help.

Built for your trade