Wedding hire software
to manage bookings, equipment & invoicing.
Track your wedding hire inventory, take bookings and deposits online, schedule deliveries and collections, and invoice automatically. One platform for your wedding hire business.
What's included
Built for your business
Booking software for wedding hire companies
Online enquiry forms
Couples and wedding planners submit hire requests through an embeddable form on your website. HiveSuite creates a customer record and draft quote automatically - wedding date, venue, and equipment needs captured instantly.
Equipment tracking
Track your full range - marquees, furniture, decorations, lighting, dance floors, tableware, and accessories. See what is available on any date and avoid double-bookings.
Deposits & invoicing
Collect a deposit when the couple books. Invoice staged payments or the balance before the wedding. Stripe is included on all plans, or use your own payment methods.
Delivery & collection
Schedule deliveries, setup, and collections on a visual drag-and-drop calendar. Plan your weekend across multiple weddings with setup and takedown slots.
Team scheduling
Assign delivery and setup jobs to your team. Team members see their schedule, venue addresses, and setup notes on their phone via HiveCrew.
Seasonal reporting
HiveIntel shows your busiest weekends, most popular items, revenue trends, and seasonal demand so you can plan stock investment around peak wedding season.
Why UK wedding hire businesses choose HiveSuite
Wedding hire businesses supply everything from marquees and furniture to decorations, lighting, dance floors, tableware, and centrepieces. Peak wedding season means multiple events every weekend, each requiring careful coordination of bookings, deposits, equipment availability, delivery, setup, and invoicing. HiveSuite gives wedding hire businesses one platform to manage all of this without the complexity of enterprise rental software.
HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.
Managing your wedding hire inventory
A wedding hire business might stock hundreds of items across dozens of categories - marquees, chairs, tables, centrepieces, arches, lighting rigs, dance floors, tableware, and decorations. HiveSuite tracks your inventory against bookings so you can see at a glance what is available, what is committed, and what is out on hire. When a couple enquires about a July wedding and you already have three other weddings that weekend, you can check availability instantly and quote with confidence.
Online enquiries from couples and planners
HiveSuite includes embeddable enquiry forms you can add to your website, Instagram bio link, or wedding directory listing. When a couple or wedding planner fills in the form with their wedding date, venue, and equipment requirements, HiveSuite creates a customer record and draft quote automatically. No copying details from emails, Instagram messages, or voicemails.
Deposits and staged payments
Wedding hire bookings are often made months in advance. HiveSuite lets you send a quote and collect a deposit when the couple accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. Invoice staged payments in the lead-up or the balance after the wedding. The invoice reminder board tracks every outstanding payment at a glance.
Scheduling deliveries, setup, and collections
Wedding weekends are intense - deliveries and setup on Friday, the wedding on Saturday, and collection on Sunday or Monday. HivePlanner is a visual drag-and-drop calendar that lets you schedule deliveries, setup, and collections across multiple weddings. Plan your weekend at a glance, assign jobs to specific team members, and adjust the schedule when plans change.
Keep your team in the loop
Team members log in to HiveCrew where they see only their own jobs for the day - venue addresses, setup instructions, and one-tap directions. They mark deliveries as complete and log collection details. Everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.
Customer portal
The HiveSuite customer portal gives your customers a branded login where they can view their booking details, approve quotes, and pay invoices. Couples and wedding planners can log in and see their full hire details at any time - reducing the back-and-forth during a stressful planning period.
Reporting with HiveIntel
HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which items are most popular for weddings", "what were my busiest weekends last summer", "how much revenue did wedding hires generate this year" - and get instant answers from your own data as charts, tables, or dashboards.
Built for UK wedding hire businesses
HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.
Quote on-site
Create a professional branded quote from your phone while still with the customer. Send it instantly by email.
Schedule & dispatch
Drag the job onto your visual calendar. Assign to a team member. They see it on HiveCrew immediately.
Invoice & get paid
Convert the quote to an invoice in one click. Add a Stripe payment link. Most customers pay the same day.
The full platform
Four products. One subscription.
Every plan includes all four products - no picking and choosing.
HiveCRM
Customer records, quotes, invoices, Stripe payments, recurring invoices, and inventory.
HivePlanner
Visual drag-and-drop scheduling, conflict detection, time tracking, and location planning.
HiveIntel
Ask in plain English. Get live reports, custom dashboards, and scheduled email delivery.
HiveCrew
Progressive Web App for field teams. GPS nav, photo uploads, time tracking, customer updates.
All features. Every plan.
No feature locks. No per-module pricing. Every plan includes HiveCRM, HivePlanner, HiveIntel, HiveCrew, Customer Portal, and Stripe payments. Choose by team size.
Try free for 30 days.
No card needed.
Full access to every feature. Set up in under a minute. UK-based support included.
- All 4 products included from day one
- Full HiveIntel AI reporting
- Customer Portal for all your customers
- HiveCrew for your field team
- Stripe payments on all plans
- UK-based founder support
Similar industries
Software for related trades
Common questions
Frequently asked
Is HiveSuite suitable for wedding hire businesses?
Can I track equipment availability across wedding season?
Can couples book and pay a deposit online?
Can I schedule deliveries and setup across multiple weddings?
Can my team see their jobs on their phone?
What is the best software for wedding hire businesses in the UK?
How much does HiveSuite cost?
Is there a free trial?
Does it work on mobile?
Is it built for UK businesses?
Can I cancel any time?
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No credit card required - cancel any time - all features included