Quoting & Estimating

Professional quotes,
built in minutes on-site

Create itemised quotes on your phone while standing with the customer. Let AI draft the line items, send a branded PDF, and convert accepted quotes to invoices in a single click - no paperwork, no re-entering data.

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Included on every plan from £34.99/month (inc. VAT) - 30-day free trial, no credit card

Features

Everything you need to win more work

From the first line item to the signed-off job, HiveSuite handles the full quoting workflow.

Quote on-site, on your phone

Open HiveSuite on any smartphone, build a fully itemised quote while you're with the customer, and send it before you leave. No returning to the office to type it up.

AI-drafted line items

Describe the job in a few words and HiveAssist drafts labour, materials, and any extras for you. Review, tweak, and send - saving you 10-15 minutes per quote.

Multi-option packages

Send good, better, and best pricing in a single quote. Customers choose the scope that suits their budget, and you win the job either way.

Branded PDF templates

Every quote goes out as a polished PDF with your logo, colours, and business details. Customise the layout and footer text to match your brand.

Pull from your inventory

Add materials directly from your inventory catalogue - prices and descriptions auto-populate, keeping your quotes accurate and consistent.

Calculated fields & surcharges

Set up percentage mark-ups, call-out charges, or travel surcharges that calculate automatically as you build each quote. No mental arithmetic needed.

Custom fields

Add your own fields to quotes - site address, access notes, warranty terms, or any other detail your business needs to capture at quoting stage.

One-click to invoice

When a quote is accepted, convert it to an invoice with a single click. All line items, totals, and customer details carry across - no duplication. Pairs with HiveSuite invoicing.

Quote tracking & status filters

See exactly when a customer opens your quote. Filter all your outstanding, accepted, and rejected quotes by status so nothing slips through.

Stop typing out the same line items

Repetitive quoting eats into time you could spend on jobs. HiveAssist changes that. Type a short description of the work - "replace boiler flue and fit new programmer" - and the AI generates a structured list of labour and material line items, each with suggested quantities and descriptions.

You stay in control: review every line, adjust prices, remove anything that does not apply, and add items the AI missed. The draft gives you a running start rather than a blank page.

Learn about HiveAssist

Describe the job in plain English

No special syntax or prompts. Write it the same way you would explain it to a customer.

Get a full itemised draft

Labour lines, materials, and additional charges appear in seconds, ready for your review.

Approve, edit, and send

Adjust any line, add your own, remove anything irrelevant, then send - often in under two minutes.

Gets smarter with your templates

Combine HiveAssist with your saved quote templates and item library for even faster turnaround.

Built for the business side of quoting

Quote templates for your most common job types - build once, reuse every time
Saved items and price lists so labour rates and materials stay consistent
Filter quotes by status - draft, sent, accepted, rejected, expired
Attach photos, documents, or site surveys directly to a quote
Customer records and quote history stored in HiveCRM for every job

Designed for UK trade businesses

GBP pricing with VAT handled correctly on every line item
Customer accepts online with a single click - no printing or scanning
For customer-facing options, deposits, and extras see Interactive Quotes
Accepted quotes convert to jobs and invoices - the whole workflow in one platform
Included on every plan from Solo (£34.99/month inc. VAT) - no quoting add-ons

Also available

Want customers to choose their own options?

Interactive Quotes take the customer-facing experience further. Customers can pick between options, add optional extras, accept online, pay a deposit, and message you - all from a branded link, without logging in. See Interactive Quotes for full details.

Explore Interactive Quotes

Questions

Quoting software FAQ

Can I create quotes on my phone while on-site with a customer?

Yes. HiveSuite is fully mobile-responsive and the quoting tools work on any smartphone. You can build a quote, add line items, attach photos, and send it to the customer before you leave their property.

How does the AI quoting feature work?

HiveAssist, HiveSuite's AI assistant, reads a short description of the job and drafts itemised line items for you - labour, materials, and any additional charges. You review, adjust, and send. It saves significant time on repetitive or complex quotes.

Can I send quotes with multiple pricing options?

Yes. Multi-option quotes let you present good, better, and best packages in a single quote. Customers can see the difference in scope and price and choose the option that suits them.

Will I know when a customer has viewed my quote?

Yes. HiveSuite tracks when a quote is opened. View history is logged on the quote timeline so you can see whether a customer has read it and follow up at the right time.

How do I convert an accepted quote into an invoice?

With one click. Once a quote is accepted, you can convert it to an invoice directly from the quote screen. All line items, customer details, and pricing carry across automatically - no re-entering data.

Is quoting included on all HiveSuite plans?

Yes. Quoting is included on every HiveSuite plan from Solo at £34.99/month (inc. VAT). There is no feature tier that restricts quoting. A 30-day free trial is available with no credit card required.

Built for your trade