Job scheduling software
built for UK contractors
Plan your week, assign jobs to your team, and keep everyone moving - all from a visual drag-and-drop calendar. Powered by HivePlanner, HiveSuite's scheduling module.
Included on every plan from £34.99/month - 30-day free trial, no credit card required
Scheduling features
Everything you need to schedule smarter
HiveSuite's scheduling tools cover the full job lifecycle - from booking to completion - so nothing falls through the cracks.
Drag-and-drop calendar
Move jobs between team members and time slots in seconds. Switch between daily, weekly, and monthly views to plan at any horizon.
Conflict detection
HiveSuite flags scheduling conflicts when jobs overlap. If a team member is already booked, you get a warning so you can reassign before the problem reaches your team.
Recurring job scheduling
Set up weekly, fortnightly, monthly, or custom cycles for repeat customers. Recurring visits appear on the calendar automatically.
Job Inspector panel
Click any job on the calendar to open the Job Inspector - full job details, customer info, notes, and documents without leaving the schedule view.
Pipeline board
Track jobs through custom stages from enquiry to invoice. The pipeline board gives you a clear view of where every job stands.
Team availability
See your team's workload at a glance. Block out time for holidays or personal days directly on the calendar so you avoid booking over time off.
Job locations
Store job site addresses and open directions in Google Maps or Apple Maps with one tap. Find the nearest available crew member to a job site.
Time tracking and timesheets
Team members log time directly against scheduled jobs. Timesheets are generated automatically and tied to each job for accurate cost tracking.
Compliance document scheduling
Track gas certificates, electrical reports, and other compliance documents against scheduled jobs so deadlines are always visible.
Your team sees their schedule
on their phone
When you assign or reschedule a job, your team knows straight away. HiveCrew gives every team member a mobile view of their day - jobs, customer details, notes, and checklists - without needing access to the full admin system.
- Automatic push notifications when jobs are assigned or rescheduled
- Team members can log time, add notes, and update job status from the field
- Multi-day and recurring jobs display clearly on each team member's schedule
- Available on Android and iOS (PWA) - no app store approval required
Instant notifications
Jobs appear on your team's phone the moment you assign them.
Job checklists
Step-by-step checklists keep field work consistent and documented.
Check-in locations
See where your team last checked in and find the nearest crew member to any job site.
Time on site
Team members start and stop a timer for accurate job time records.
Powered by HivePlanner
The scheduling features on this page are part of HivePlanner - HiveSuite's dedicated scheduling module. HivePlanner works alongside HiveCRM for customer and job management, giving you a joined-up system from first enquiry through to invoice.
Built for how contractors actually work
- Multi-day jobs displayed clearly across the calendar
- Cost tracking per scheduled job keeps your margins visible at a glance
- Compliance documents attached to jobs so engineers always have what they need
- Time tracking feeds directly into job costings and payroll exports
- Pipeline board gives management a status snapshot without chasing the team
Included on every plan
- Full scheduling calendar included from Solo (£34.99/month incl. VAT)
- No scheduling add-ons or higher-tier locks - every plan gets every feature
- 30-day free trial with full scheduling access - no credit card required
- UK-based support team who understand the trades
- See full plan details on the pricing page
Questions
Job scheduling FAQ
What is job scheduling software?
Job scheduling software lets contractors and field service businesses plan, assign, and manage jobs on a visual calendar. You can see your team's workload, drag jobs to new slots, set recurring visits, and get alerts when there are conflicts - all without spreadsheets or paper diaries.
Does HiveSuite have a drag-and-drop scheduling calendar?
Yes. HiveSuite includes HivePlanner, a drag-and-drop scheduling calendar with daily, weekly, and monthly views. You can move jobs between team members and time slots instantly, and the system flags any scheduling conflicts with existing bookings.
Can I schedule recurring jobs?
Yes. HiveSuite supports recurring job scheduling on weekly, fortnightly, monthly, and custom cycles. Recurring jobs appear automatically on the calendar and can be managed individually or as a series.
How do my team members see their schedule?
Team members use HiveCrew - HiveSuite's mobile interface - to see their assigned jobs, accept or update them, and log time on site. When a job is assigned or rescheduled, they receive an automatic notification.
Is job scheduling included on all HiveSuite plans?
Yes. The full scheduling calendar, recurring jobs, conflict detection, and team assignment are all included on every plan from Solo (£34.99/month incl. VAT) upwards. There are no add-on charges.
Can HiveSuite handle multi-day jobs?
Yes. HiveSuite supports multi-day jobs that span across the calendar. For jobs requiring multiple visits, you can use recurring job scheduling to create a series of individual visits on a defined cycle.
Built for your trade
Explore HiveSuite for your industry
Try HiveSuite free for 30 days
Full access to every scheduling feature from day one. No credit card required.