Grounds maintenance software for UK garden & lawn care teams.

Why UK grounds and garden maintenance businesses choose HiveSuite

Garden and grounds maintenance businesses run on recurring contracts, efficient scheduling, and reliable payments. HiveSuite gives you one platform to manage regular maintenance rounds, lawn care, landscape maintenance contracts, quotes, scheduling, invoicing, and your field team. Whether you are a sole trader cutting lawns or a grounds maintenance firm with teams across multiple commercial sites, HiveSuite keeps your business running smoothly.

Doing design-and-build work too - patios, planting schemes and full garden builds? See our landscaping software for landscapers, which covers project quoting and staged payments. This page is about the maintenance side.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing, no feature locks - every plan includes everything from day one.

Managing recurring maintenance contracts

The backbone of most garden maintenance businesses is recurring work - weekly lawn cuts, fortnightly hedge trimming, monthly commercial grounds visits. HiveSuite lets you set up recurring jobs on any schedule. Jobs are created for each visit, your team sees them in HiveCrew, and recurring invoices can send themselves or wait as drafts for you to check. No manual scheduling, no forgetting a customer.

For one-off work - a spring tidy-up, hedge reduction or clearance - create individual jobs alongside your regular maintenance round. Both are tracked and invoiced separately.

Commercial grounds maintenance software for multi-site contracts

Commercial grounds maintenance means one client with many sites - a housing association, a business park or a school trust. In HiveSuite each customer can hold several locations, each with its own contacts, site notes and history, so every visit, quote and invoice is tied to the right site. Book recurring visits per site, record each visit in the site log with photos and checklists, and give facilities managers a customer portal login to see their jobs and pay invoices.

Quoting for garden and landscaping work

HiveSuite lets you build professional, itemised quotes on your phone while still at the customer's property. For maintenance contracts, quote a monthly or per-visit price. For landscaping projects, break down materials, labour, plant costs, and waste removal into separate line items so the customer can see exactly what they are paying for.

HiveAssist, the built-in AI assistant, drafts quote line items from a short description of the work. You can also send multi-option quotes so the customer can choose between different scope levels - basic maintenance versus premium care with seasonal planting, for example.

Quotes are branded with your business name and logo and can be accepted online with a single click.

Scheduling your team across rounds and projects

HivePlanner is a visual drag-and-drop calendar that lets you plan your team's week. Assign gardeners to specific rounds or areas, schedule one-off projects around regular maintenance work, and see at a glance who is where. When plans change - weather cancels a day of mowing, or a customer adds an extra visit - drag jobs to new slots and your team is updated automatically on the HiveCrew app. The Map view in HivePlanner puts the day or week of jobs on a map as pins coloured by status, and can show unscheduled jobs too, so you can see which visits sit close together before you book them in.

For grounds maintenance firms managing multiple teams, HivePlanner gives you a clear view of capacity, upcoming work, and which contracts are due for renewal.

A mobile app for your gardeners in the field

HiveCrew is the team member app your team use on site - a native app for Android and iPhone that keeps working offline when there is no signal. They see their assigned jobs for the day, get one-tap directions to each property, update job status, log their hours, and upload photos. Everything syncs back in real time. Your team see only their own jobs - not your full customer database or financials.

Invoicing and getting paid for garden maintenance

Set up recurring invoices for contract customers - weekly, monthly, quarterly or on a custom schedule - and choose whether each one sends automatically or waits as a draft. With Stripe connected, every invoice includes a payment link so customers can pay by card online. The invoice reminder board tracks every outstanding payment at a glance.

For one-off landscaping projects, convert any accepted quote to an invoice in one tap. Raise deposit invoices for larger projects to secure payment before you start buying materials.

AI-powered reporting for your garden maintenance business

HiveIntel turns your job data into clear reports without spreadsheets. Ask questions in plain English: "what did I earn this month", "who owes me money", "show me revenue from recurring contracts vs one-off projects", "which customers are overdue". Each answer opens as a report with a one-line summary, a chart and the figures behind it, which you can save, share, download, pin to a dashboard or have emailed daily, weekly or monthly.

Built for UK garden businesses, not adapted from a US product

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK garden and grounds maintenance businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.