Dance floor hire software
to manage bookings, deliveries & invoicing.

Why UK dance floor hire businesses choose HiveSuite

Dance floor hire businesses manage a range of floor types - LED floors, chequered black and white floors, starlit floors, parquet-effect floors, and staging panels - across weddings, corporate events, parties, and venue installations. Every booking involves coordinating floor availability, transport, installation, and collection around tight event timelines. HiveSuite gives dance floor hire businesses one platform to manage enquiries, quotes, deposits, inventory, scheduling, crew, and invoicing.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Tracking floor panels and accessories

Dance floor hire involves tracking panel quantities, styles, and sizes alongside edging strips, ramps, and accessories. HiveSuite tracks your inventory against bookings so you can see at a glance which floors are available, which are committed, and which are out on hire. When a wedding planner enquires about a Saturday you already have two installations booked for, you can check availability instantly and quote with confidence. No more double-booking from spreadsheet errors.

Online enquiries and event bookings

HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a customer fills in the form with their event date, venue, floor size, and style preference, HiveSuite creates a customer record and draft quote automatically. No copying details from emails or messages. Capture every enquiry during your busiest periods when you are out on installations.

Deposits and invoicing

HiveSuite lets you send a quote and collect a deposit when the customer accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. Invoice the remaining balance before or after the event. The invoice reminder board tracks every outstanding payment at a glance so you always know who has paid and who needs a reminder.

Scheduling installations and collections

Dance floor installations often need to happen within tight venue timeslots - a few hours before the event, with collection the following morning. HivePlanner is a visual drag-and-drop calendar that lets you schedule installations and collections across multiple events. Plan your weekend at a glance, assign jobs to specific team members, and adjust the schedule when plans change - drag a job to a new slot and your team is updated automatically.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - venue addresses, floor layout details, installation notes, and one-tap directions. They mark installations as complete and log collection details. Everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support. Team members see only their own schedule - not financials, customer data, or business reports.

Customer portal

The HiveSuite customer portal gives wedding planners, event organisers, and venue managers a branded login where they can view their booking details, approve quotes, and pay invoices. This makes your business look professional and reduces the time you spend answering queries by phone or message during busy periods.

Reporting and planning with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which floor style was most popular last year", "what was my revenue from wedding bookings", "how many enquiries came from the website" - and get instant answers from your own data as charts, tables, or dashboards. Track seasonal demand, identify your most popular products, and plan stock investment with real data.

Built for UK dance floor hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.