Photo booth hire software
to manage bookings, contracts & payments.

Why UK photo booth hire businesses choose HiveSuite

Photo booth hire is an event-driven business built around weddings, corporate events, birthday parties, and seasonal peaks. You are fielding enquiries, sending quotes, collecting deposits, coordinating setup and breakdown times, managing operators, and chasing final payments - often across multiple events in the same weekend. HiveSuite gives photo booth hire businesses one platform to take online enquiries, send professional quotes, collect deposits, schedule events, manage operators, and invoice automatically. Whether you run a single booth or multiple setups with a team, HiveSuite keeps your business organised and professional.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing, no feature locks - every plan includes everything from day one.

Online enquiries from your website

HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a potential customer fills in the form with their event date, venue, and package preference, HiveSuite creates a customer record and draft quote automatically. No copying details from emails or missing enquiries while you are at an event. Capture wedding leads, corporate bookings, and party requests around the clock.

Professional quotes for event packages

Photo booth quotes need to clearly show what is included - booth time, props, prints, guest books, backdrops, attendant, travel. HiveSuite lets you build detailed, itemised quotes with separate line items for each element. Send multi-option quotes so customers can choose between a standard package and a premium experience. HiveAssist, the built-in AI assistant, drafts quote line items from a short description of the booking. Quotes are branded with your business name and logo, and customers accept online with a single click.

Deposits and payment collection

Most photo booth hire businesses require a deposit to secure the booking. HiveSuite lets you send a quote with a Stripe payment link - when the customer accepts and pays their deposit, the booking is confirmed. Invoice the remaining balance ahead of the event date. Every invoice includes a card payment link so customers pay online. The invoice reminder board tracks every outstanding payment at a glance so you always know who has paid and who still owes.

Event scheduling and setup planning

HivePlanner is a visual drag-and-drop calendar that lets you manage your event schedule clearly. Block out setup time, event duration, and breakdown time for each booking. See your full weekend at a glance and avoid double-bookings. If plans change, drag a booking to a new slot. For businesses running multiple booths, schedule each setup independently and assign operators to specific events.

Managing operators with HiveCrew

HiveCrew is a lightweight mobile app your operators add to their home screen - no App Store download needed. Each operator sees their assigned events, venue addresses, setup times, and one-tap directions. Update status, confirm arrival, and log event completion. Everything syncs back in real time. Your operators see only their own events - not financials, customer data, or business reports.

Customer portal

The HiveSuite customer portal gives your clients a branded login where they can view their booking details, approve quotes, and pay invoices. Brides, event planners, and corporate clients can check what they have booked, confirm their package, and pay any outstanding balance without calling or emailing you. This saves you time and makes your business feel polished and professional.

Business reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "what did I earn from weddings last quarter", "which month had the most bookings", "what is my average booking value" - and get instant answers from your own data as charts, tables, or dashboards. Track seasonal trends, identify your most profitable event types, and plan marketing spend with real data.

Built for UK photo booth hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK event hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.