Inflatable hire booking software
to manage bookings, deposits & delivery.
Take bookings and deposits online, manage your hire schedule, track availability, and invoice automatically. Run your inflatable hire business without the spreadsheet chaos.
What's included
Built for your business
Booking software for inflatable hire businesses
Online enquiries
Customers request a booking through your website using an embeddable form. Enquiries land in HiveSuite with all the event details.
Deposit & balance
Send a quote and collect a deposit via Stripe when the customer accepts. Invoice the remaining balance closer to the event date.
Delivery scheduling
Plan your delivery and collection routes. Assign drivers via the HiveCrew app with all event details on their phone.
Availability tracking
Know exactly which inflatables are out, when they return, and which dates are still free to sell.
Automatic invoicing
Invoices generate automatically after each event. Send by email with a payment link and get paid on time.
Business overview
HiveIntel shows your busiest periods, top-performing equipment, and revenue trends so you can plan stock.
Why UK inflatable hire businesses choose HiveSuite
Inflatable hire is a seasonal, event-driven business that runs on tight weekend logistics. You are managing enquiries from parents and event organisers, collecting deposits, tracking which inflatables are available on which dates, coordinating delivery and collection routes, and chasing payments - often all from your phone on a Saturday morning. HiveSuite gives inflatable hire businesses one platform to take online enquiries, collect deposits, track equipment availability, schedule deliveries and collections, manage drivers, and invoice automatically. Whether you hire out bouncy castles, obstacle courses, slides, or full party packages, HiveSuite keeps your operation organised.
HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing, no feature locks - every plan includes everything from day one.
Online enquiries and booking requests
HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a customer fills in the form with their event date, venue address, and preferred inflatable, HiveSuite creates a customer record and draft quote automatically. No copying details from messages or missed bookings while you are out on a delivery. Capture every enquiry even during your busiest periods.
Deposits and payment collection
Most inflatable hire businesses require a deposit to secure the booking. HiveSuite lets you send a quote with a Stripe payment link - when the customer accepts and pays their deposit, the booking is confirmed. Invoice the remaining balance closer to the event or on the day. Every invoice includes a card payment link so customers pay online. The invoice reminder board tracks every outstanding payment at a glance so you always know who has paid and who still owes.
Equipment availability and double-booking prevention
Knowing which inflatables are available on any given date is essential. HiveSuite tracks equipment against bookings so you can see at a glance which items are out and which are free. No more double-booking from diary clashes or spreadsheet errors. When a customer asks about a specific date, you check availability instantly and send a quote with confidence.
Scheduling deliveries and collections
HivePlanner is a visual drag-and-drop calendar that lets you plan delivery and collection routes for busy weekends. Schedule setup and collection times, assign jobs to specific drivers, and see your full weekend at a glance. If plans change - a customer reschedules or cancels - drag the job to a new slot and your drivers are updated automatically.
Managing drivers with HiveCrew
HiveCrew is a lightweight mobile app your drivers add to their home screen - no App Store download needed. Each driver sees their delivery and collection schedule, venue addresses, setup instructions, and one-tap directions. Mark deliveries as complete and log collection times. Everything syncs back in real time. Your drivers see only their own jobs - not financials, customer data, or business reports.
Customer portal
The HiveSuite customer portal gives your clients a branded login where they can view their booking details, approve quotes, and pay invoices. Customers can check their event details, see when delivery is scheduled, and pay any outstanding balance without calling or messaging you. This saves you time during busy periods and makes your business feel professional and established.
Business reporting with HiveIntel
HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which inflatable was most popular last summer", "what was my revenue in June", "how many bookings came from my website" - and get instant answers from your own data as charts, tables, or dashboards. Track seasonal demand, identify your top-performing equipment, and plan fleet investment with real data.
Built for UK inflatable hire businesses
HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.
Quote on-site
Create a professional branded quote from your phone while still with the customer. Send it instantly by email.
Schedule & dispatch
Drag the job onto your visual calendar. Assign to a team member. They see it on HiveCrew immediately.
Invoice & get paid
Convert the quote to an invoice in one click. Add a Stripe payment link. Most customers pay the same day.
The full platform
Four products. One subscription.
Every plan includes all four products - no picking and choosing.
HiveCRM
Customer records, quotes, invoices, Stripe payments, recurring invoices, and inventory.
HivePlanner
Visual drag-and-drop scheduling, conflict detection, time tracking, and location planning.
HiveIntel
Ask in plain English. Get live reports, custom dashboards, and scheduled email delivery.
HiveCrew
Progressive Web App for field teams. GPS nav, photo uploads, time tracking, customer updates.
All features. Every plan.
No feature locks. No per-module pricing. Every plan includes HiveCRM, HivePlanner, HiveIntel, HiveCrew, Customer Portal, and Stripe payments. Choose by team size.
Try free for 30 days.
No card needed.
Full access to every feature. Set up in under a minute. UK-based support included.
- All 4 products included from day one
- Full HiveIntel AI reporting
- Customer Portal for all your customers
- HiveCrew for your field team
- Stripe payments on all plans
- UK-based founder support
Similar industries
Software for related trades
Common questions
Frequently asked
Is HiveSuite suitable for inflatable hire businesses?
Can I track which inflatables are booked on which dates?
Can I collect a deposit and then invoice the rest later?
Can customers request inflatables directly from my website?
Can I plan delivery and collection routes for busy weekends?
What is the best software for inflatable hire businesses in the UK?
How much does HiveSuite cost?
Is there a free trial?
Does it work on mobile?
Is it built for UK businesses?
Can I cancel any time?
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Start your free 30-day trial
No credit card required. Full access to every feature from day one. Takes under a minute.
No credit card required - cancel any time - all features included