Take bookings and deposits online, track your castle availability, manage delivery routes, and invoice automatically. Run your hire business without the spreadsheet chaos.
30-day free trialEvery feature, every planFrom £34.99/mo inc VAT
What's included
built for your business
Customers request a booking through your website using an embeddable form. Event details land in HiveSuite with venue address and castle choice.
Send a quote and collect a deposit via Stripe when the customer accepts. Invoice the remaining balance ahead of the event.
Plan your delivery and collection routes for the day. Assign drivers via HiveCrew with all the job details.
See exactly which castles are booked on any date. Avoid double-bookings and manage your full inventory.
Invoices are created for you when the castle comes back, ready to check and send, or sent straight away if you prefer. Add a Stripe payment link so customers can pay online.
HiveIntel shows your busiest weekends, top-performing castles, and revenue trends so you can plan your stock.
Price castles and inflatables with day and weekend rate cards, see what is free for each date before you confirm, and price delivery by distance from your yard.
HiveHire is HiveSuite's equipment hire and rental module, included on every plan. It works inside the same jobs, calendar, team app and invoices you already use.
Day, week and month rates, rate tables or fixed periods - always the cheapest combination.
See what is free for any dates, and warn or block before you overbook.
Hire from a stock count or track each item with its own fleet and serial number.
Readings, condition, photos and signatures when kit goes out and comes back.
Drivers, yards and delivery charges priced per mile or by distance band.
Invoice on return, on a date or every month, with nothing billed twice.
Bouncy castle hire is a seasonal, logistics-heavy business. You are juggling weekend bookings, coordinating deliveries and collections, tracking which castles are available, chasing deposits, and managing drivers - often all from your phone on a Saturday morning. HiveSuite gives bouncy castle hire businesses one platform to take online enquiries, collect deposits, schedule deliveries and collections, track equipment availability, manage drivers, and invoice automatically. Whether you run a small fleet of castles out of a van or manage a large inventory of inflatables with a weekend team, HiveSuite keeps your business organised.
HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing, no feature locks - every plan includes everything from day one.
HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a customer fills in the form with their event date, venue address, and preferred castle, HiveSuite creates a customer record and draft quote automatically. No copying details from Facebook messages or missed bookings while you are out on a delivery. Capture every enquiry even during your busiest weekends.
Most bouncy castle hire businesses require a deposit to secure the booking. HiveSuite lets you send a quote with a Stripe payment link - when the customer accepts and pays their deposit, the booking is confirmed. Invoice the remaining balance ahead of the event or collect it on the day. With Stripe connected, every invoice includes a card payment link so customers pay online. The invoice reminder board tracks every outstanding payment at a glance so you always know who has paid and who still owes.
Knowing which castles are available on any given date is essential. HiveSuite tracks equipment against bookings so you can see at a glance which items are free and which are already committed. No more double-booking from diary clashes or spreadsheet errors. When a customer enquires about a specific date, you can check availability instantly and send a quote with confidence.
HivePlanner is a visual drag-and-drop calendar that lets you plan delivery and collection routes for busy weekends. Schedule setup and collection times, assign jobs to specific drivers, and see your full weekend at a glance. If plans change - a customer reschedules or you need to rearrange a route - drag the job to a new slot and your drivers are updated automatically. The Map view in HivePlanner puts the day or week of jobs on a map as pins coloured by status, so you can see which deliveries and collections sit close together before you plan the runs.
HiveCrew is the team member app your drivers use on site - a native Android app that keeps working offline when there is no signal, or an installable web app on iPhone. Each driver sees their delivery and collection schedule, venue addresses, setup instructions, and one-tap directions. Mark deliveries as complete and log collection times. Everything syncs back in real time. Your drivers see only their own jobs - not financials, customer data, or business reports.
The HiveSuite customer portal gives your clients a branded login where they can view their booking details, approve quotes, and pay invoices. This makes your business feel professional and established, and reduces the time you spend answering queries by phone or message during busy periods.
HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which castle was most popular last summer", "what was my revenue in July", "how many bookings did I get from Facebook" - and get instant answers from your own data as charts, tables, or dashboards. Track seasonal demand, identify your top-performing castles, and plan stock investment with real data.
HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.
how it works
Create a professional branded quote from your phone while still with the customer. Send it instantly by email.
Drag the job onto your visual calendar. Assign to a team member. They see it on HiveCrew immediately.
Convert the quote to an invoice in one click, or raise it from the job with the parts and hours used. Add a Stripe payment link so customers can pay online.
30-day free trial with full access. No credit card needed. Set up in under a minute.
make it yours
Every business works differently. HiveSuite gives you the tools to tailor quotes, invoices, jobs, and customer records to match the way you actually work - no developer needed.
Add your own fields to customers, quotes, invoices, and jobs. Text, dropdowns, dates, multi-select, checkboxes - capture exactly what your business needs.
Build formulas that auto-calculate values on quotes and invoices. Add surcharge fields that feed directly into your totals - no manual maths.
Define your own job, quote, and invoice statuses with custom colours and transition rules. Match the stages your business actually uses.
Design your own quote and invoice PDFs with your branding. Custom fields and calculated values pull through automatically.
Add forms to your website that create customers and draft quotes in HiveSuite, let customers pick a booking slot, and track every lead to Won in one inbox. Capture the information that matters to your trade.
HiveSuite is actively developed based on user feedback. New workflow customisations and features are added regularly - if something is missing, let us know.
the full platform
Every plan includes every product - no picking and choosing.
Customers, quotes, invoices
Every customer, quote and invoice in one place, so nothing is typed twice.
Scheduling and pipeline
Drag jobs onto the calendar, see who is free and catch clashes early.
Ask, reports, dashboards
Ask about your business in plain English and get a report back in seconds.
Your team, in sync
Everyone sees their next job first, tracks time and updates jobs from site.
Equipment hire and rental
Hire out kit from your stock list, priced from rate cards and booked onto jobs.
Vans, plant and drivers
MOT, tax and insurance reminders, daily vehicle checks and vehicles booked onto jobs.
Holiday and absence
Allowances, requests and sickness, checked every time someone is booked.
simple pricing
No feature locks and no per-module pricing. Prices include VAT. Month-to-month, cancel any time.
Solo
£34.99/mo inc VAT
1 admin/staff, 2 crew
Small Team
£89.99/mo inc VAT
5 admin/staff, 5 crew
Growing Team
£149.99/mo inc VAT
10 admin/staff, 10 crew
Professional
£249.99/mo inc VAT
20 admin/staff, unlimited crew
Enterprise
£499.99/mo inc VAT
Up to 50 users
overheard in the hive
"Moving from WhatsApp to HiveSuite was the best move I've made for my locksmith business."
The automation handles my website leads and quotes while I'm out on jobs, and HiveIntel found over £300 in unpaid invoices I'd completely forgotten about.
"I can literally ask 'who hasn't paid me yet' and get the answer in seconds."
Typos? Doesn't matter. If you're running everything from your phone, this just works.
"HiveSuite is by far the easiest management tool I've used for a small business."
Working directly with the developers to shape new features has made a real difference to how I run things.
See what others say on Trustpilot
similar industries
Yes. HiveHire is HiveSuite's equipment hire and rental module, included on every plan at no extra cost. It adds rate cards priced at the cheapest combination, live availability, fleet units, dispatch and return checks, delivery pricing and hire invoicing.
Yes. HiveSuite is used by bouncy castle hire companies of all sizes - from solo operators running a few castles out of a van to larger hire businesses with a fleet of inflatables, multiple drivers, and weekend teams. The Solo plan starts at just £34.99/month inc. VAT and includes every feature.
Yes. HiveSuite tracks equipment against bookings so you can see at a glance which castles are available on any date - no more double-booking from diary clashes.
Yes. Assign jobs to each driver via the HiveCrew app. They see their delivery addresses, setup notes, and collection times on their phone - no paper run sheets needed.
Yes. Embed a HiveSuite enquiry form on your website or social media pages. Customers fill in the event details and submit. You review and send a quote - when the customer accepts, they pay a deposit via Stripe to confirm.
Yes. Invoices can be created automatically when a hire is returned or a job is completed, saved as drafts for you to check or sent straight away. If you take card payments, each invoice includes a Stripe payment link so customers can pay the remaining balance online. The invoice reminder board tracks who has paid and who still owes.
HiveSuite is built specifically for UK service businesses including bouncy castle and inflatable hire companies. Unlike US-built platforms adapted for the UK market, HiveSuite is designed from the ground up with GBP pricing including VAT. Plans start from £34.99/month with every feature included.
Plans start from £34.99/month (Solo) and go up to £499.99/month (Enterprise). All plans include every feature - quotes, invoicing, scheduling, HiveIntel AI reporting, customer portal, and more. Prices include VAT.
Yes - every plan includes a full 30-day free trial with no credit card required. You get access to all features from day one.
Yes. HiveSuite is fully responsive on any device. Team members access their jobs through HiveCrew, which is available as a native app on Android and as an installable web app on iPhone.
Yes, on Android. The HiveSuite Android app has offline mode switched on for every account: your upcoming and overdue jobs, customer details, site notes and checklists are saved to the phone, and anything you change syncs when you are back online. On iPhone, HiveSuite runs as an installable web app and needs a connection.
Yes. HiveSuite is built and supported by a UK-based team, priced in GBP including VAT, and designed for UK contractors and mobile service businesses.
Yes. Cancel whenever you like from your account settings. There are no contracts or cancellation fees.
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