Mobile bar hire software
to manage bookings, staff & invoicing.

Why UK mobile bar hire businesses choose HiveSuite

Running a mobile bar hire business means juggling enquiries, quotes, deposits, event scheduling, staff coordination, equipment logistics, and invoicing - often for multiple events on the same weekend. Whether you provide cocktail bars for weddings, pop-up bars for corporate events, or prosecco vans for private parties, keeping everything organised is essential. HiveSuite gives mobile bar hire businesses one platform to manage enquiries, quotes, deposits, scheduling, staff, and invoicing without the complexity of enterprise event software.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Tracking bars, equipment, and glassware

A mobile bar hire business typically manages portable bars, glassware sets, cocktail equipment, ice machines, fridges, and accessories. HiveSuite tracks your equipment against bookings so you can see at a glance what is available on any date. When you have three events on the same Saturday, you can check equipment availability instantly and quote with confidence. No more double-booking from diary clashes or spreadsheet errors.

Online enquiries and event bookings

HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a customer fills in the form with their event date, venue, guest count, and the type of bar service they want, HiveSuite creates a customer record and draft quote automatically. No copying details from emails, Instagram DMs, or voicemails. Capture every enquiry during your busiest periods when you are out at events.

Deposits, staged payments, and invoicing

Most mobile bar hire businesses require a deposit to secure the booking. HiveSuite lets you send a quote and collect a deposit when the customer accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. Invoice the remaining balance before or after the event. The invoice reminder board tracks every outstanding payment at a glance so you always know who has paid and who needs a reminder.

Scheduling events and setup times

A busy weekend might mean setting up a cocktail bar at a wedding on Friday evening, running a corporate event on Saturday, and a birthday party on Saturday night. HivePlanner is a visual drag-and-drop calendar that lets you schedule events with setup, service, and teardown windows. Plan your weekend at a glance, assign events to specific staff, and adjust the schedule when plans change - drag an event to a new slot and your team is updated automatically.

Keep your staff in the loop

Team members log in to HiveCrew where they see only their own events for the day - venue addresses, event notes, setup times, and one-tap directions. They mark events as complete and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support. Team members see only their own schedule - not financials, customer data, or business reports.

Customer portal

The HiveSuite customer portal gives your clients a branded login where they can view their booking details, approve quotes, and pay invoices. For wedding couples, corporate event managers, and regular clients, this means they can check their booking status and settle invoices without needing to call or message you during your busiest periods.

Reporting and planning with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "what was my revenue from wedding events last year", "which months are busiest", "how many bookings came from Instagram" - and get instant answers from your own data as charts, tables, or dashboards. Track seasonal demand, identify your most profitable event types, and plan staffing with real data.

Built for UK mobile bar hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.