Hot tub hire software
to manage bookings, deliveries & invoicing.

Why UK hot tub hire businesses choose HiveSuite

Hot tub hire is a fast-growing, seasonal business. Weekends fill up quickly - especially in summer and around bank holidays - and managing bookings, deposits, deliveries, and collections across a fleet of tubs gets complicated fast. Most hot tub hire businesses start with spreadsheets or basic calendars and quickly find they cannot keep up. Tubs get double-booked, deposits go unchased, and delivery schedules live in someone's head. HiveSuite gives hot tub hire businesses one platform to take online bookings, collect deposits, track tub availability, schedule deliveries and collections, and invoice automatically.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Tracking tub availability

Knowing which tubs are available on a given weekend is essential. HiveSuite tracks your fleet against bookings so you can see at a glance which tubs are free, which are out on hire, and which are due back. When a customer enquires about a bank holiday weekend you already have most of your fleet committed for, you can check availability instantly and quote with confidence. No more double-booking from diary clashes or spreadsheet errors.

Online bookings and enquiries

HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a customer fills in the form with their preferred dates, delivery address, and tub choice, HiveSuite creates a customer record and draft quote automatically. No copying details from Facebook messages, WhatsApp, or voicemails. Capture every enquiry even during your busiest weekends when you are out on deliveries and cannot answer the phone.

Deposits and payment collection

Most hot tub hire businesses require a deposit to secure the booking. HiveSuite lets you send a quote and collect a deposit when the customer accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. Invoice the remaining balance before delivery or after collection. The invoice reminder board tracks every outstanding payment at a glance so you always know who has paid and who still owes.

Scheduling deliveries and collections

A busy weekend might mean delivering three tubs on Friday evening, two on Saturday morning, and collecting four from the previous week's hires. HivePlanner is a visual drag-and-drop calendar that lets you schedule deliveries and collections across your full fleet. Plan your weekend at a glance, assign jobs to specific team members, and adjust the schedule when plans change - drag a job to a new slot and your team is updated automatically.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - customer addresses, setup instructions, and one-tap directions. They mark deliveries as complete and log collection details. Everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support. Team members see only their own schedule - not financials, customer data, or business reports.

Customer portal

The HiveSuite customer portal gives your customers a branded login where they can view their booking details, approve quotes, and pay invoices. This makes your business look professional and reduces the time you spend answering queries by phone or message during busy periods.

Reporting and seasonal planning with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which weekends were busiest last summer", "what is my average hire value", "how many bookings came from the website" - and get instant answers from your own data as charts, tables, or dashboards. Track seasonal demand, identify your peak periods, and plan fleet investment with real data instead of guesswork.

Built for UK hot tub hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.