Marquee hire software
to manage bookings, crew & logistics.

Why UK marquee hire businesses choose HiveSuite

Marquee hire is one of the most operationally demanding hire businesses. Every booking involves coordinating equipment, accessories, crew, transport, installation, and teardown across multiple days - often with several events overlapping in the same week. Peak season Saturdays fill up months in advance, and a single double-booking or missed installation can cost you a customer for good. HiveSuite gives marquee hire businesses one platform to manage enquiries, quotes, deposits, inventory, scheduling, crew, invoicing, and reporting - without the complexity of enterprise rental software built for AV production companies.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Tracking marquees, linings, and accessories

A typical marquee hire business manages far more than just marquees. Linings, flooring, lighting, heating, furniture, dance floors, and accessories all need tracking. HiveSuite lets you manage your full inventory and see what is available on any date. When a customer enquires about a summer wedding and you already have three installations that weekend, you can check availability instantly and quote with confidence. No more double-booking from diary clashes or spreadsheet errors.

Online enquiries and booking requests

HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a customer fills in the form with their event date, venue address, and marquee requirements, HiveSuite creates a customer record and draft quote automatically. No copying details from emails, Facebook messages, or voicemails. Capture every enquiry during your busiest periods when you are out on installations and cannot answer the phone.

Deposits, staged payments, and invoicing

Marquee hire typically involves larger sums and staged payments - a deposit to secure the booking, then the balance before or after the event. HiveSuite lets you send a quote and collect a deposit when the customer accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. The invoice reminder board tracks every outstanding payment at a glance so you always know who has paid their deposit, who owes a balance, and who needs a reminder.

Scheduling installations and teardowns

Marquee installations often span multiple days - delivery and groundwork on Thursday, installation on Friday, the event on Saturday, and teardown and collection on Sunday or Monday. HivePlanner is a visual drag-and-drop calendar that lets you schedule each phase separately. Plan your week across multiple overlapping hires, assign jobs to specific team members, and see your full schedule at a glance. If plans change - a venue shifts the installation day or weather forces a reschedule - drag the job to a new slot and your team is updated automatically.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - site addresses, installation notes, teardown instructions, and one-tap directions. They mark jobs as complete and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support. Team members see only their own schedule - not financials, customer data, or business reports.

Customer portal

The HiveSuite customer portal gives your clients a branded login where they can view their booking details, approve quotes, and pay invoices. For marquee hire this is especially useful - event planners and venue managers can check their booking status, review what is included, and settle invoices without needing to call or email you during your busiest periods.

Reporting and seasonal planning with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "what was my revenue from June to September", "which marquee size was most popular last year", "how many bookings came from the website" - and get instant answers from your own data as charts, tables, or dashboards. Track seasonal demand, identify your most popular configurations, and plan capacity with real data instead of guesswork.

Built for UK marquee hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.