Catering equipment hire software
to manage bookings, inventory & deliveries.

Why UK catering equipment hire businesses choose HiveSuite

Catering equipment hire businesses manage a wide range of commercial kitchen equipment - ovens, fridges, freezers, hot cupboards, fryers, water boilers, glassware, crockery, and serving equipment - across events, pop-up kitchens, and temporary catering operations. When demand spikes for summer events, festival season, or the Christmas party period, knowing exactly what is available on a given date is critical. HiveSuite gives catering equipment hire businesses one platform to manage enquiries, quotes, deposits, stock tracking, scheduling, and invoicing without the complexity of enterprise rental software.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Tracking a wide range of equipment

Catering equipment hire involves tracking many different types of stock - from high-value items like commercial combi ovens and blast chillers to high-quantity items like glassware, crockery, and cutlery. HiveSuite tracks your inventory against bookings so you can see at a glance which items are available, which are committed, and which are out on hire. When a caterer calls about a 500-guest wedding and you already have equipment out at three other events that weekend, you can check availability instantly and quote with confidence.

Online enquiries and event bookings

HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a customer fills in the form with their event date, venue address, and the equipment they need, HiveSuite creates a customer record and draft quote automatically. No copying details from emails or voicemails. Capture every enquiry during your busiest periods when you are out on deliveries.

Deposits, invoicing, and payment tracking

HiveSuite lets you send a quote and collect a deposit when the customer accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. Invoice the remaining balance before or after the event. The invoice reminder board tracks every outstanding payment at a glance so you always know who has paid their deposit, who owes a balance, and who needs a reminder.

Scheduling deliveries and collections

Catering equipment often needs to arrive well before the event for kitchen setup and testing, and collected after the event once everything has been cleaned and cooled. HivePlanner is a visual drag-and-drop calendar that lets you schedule deliveries and collections across multiple events. Plan your week at a glance, assign jobs to specific team members, and adjust the schedule when plans change - drag a job to a new slot and your team is updated automatically.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - venue addresses, equipment lists, delivery notes, and one-tap directions. They mark deliveries as complete and log collection details. Everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support. Team members see only their own schedule - not financials, customer data, or business reports.

Customer portal for caterers and event planners

The HiveSuite customer portal gives caterers, event planners, and venue managers a branded login where they can view their booking details, approve quotes, and pay invoices. Regular clients can log in and see their full booking history at any time, reducing the time you spend answering queries by phone or message.

Reporting and demand planning with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which equipment was most popular during festival season", "what was my revenue in December", "how many bookings came from the website" - and get instant answers from your own data as charts, tables, or dashboards. Track seasonal demand, identify your most popular items, and plan stock investment with real data.

Built for UK catering equipment hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.