Heating engineer software
to manage jobs, scheduling & invoicing.

Why UK heating engineers choose HiveSuite

Heating engineers juggle emergency boiler breakdowns, annual servicing contracts, new installations, and landlord gas safety work - often all in the same week. You need to quote quickly, schedule efficiently, track compliance paperwork, invoice promptly, and keep your accounts up to date. HiveSuite gives heating engineers one platform to manage all of this.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK trade businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Quotations for heating work

Whether it is a boiler replacement, system upgrade, or underfloor heating installation, HiveSuite lets you build a professional, itemised quote on your phone while still at the customer's property. Add line items for parts, labour, and any extras, then send by email before you leave. HiveAssist, the built-in AI assistant, drafts quote line items from a short description of the work so you spend less time on paperwork.

Quotes are branded with your business name and logo and can be accepted online with a single click. You can also send multi-option quotes so the customer can choose between a repair and a full replacement.

Scheduling callouts, services, and installations

HivePlanner is a visual drag-and-drop calendar that handles the unpredictable mix of heating work - assign same-day emergency callouts alongside planned installations, annual services, and landlord gas safety visits. If a callout runs over or plans change, drag the job to a new slot and your team is updated automatically.

Recurring work for servicing and gas safety

Annual boiler services and landlord gas safety checks are the backbone of many heating businesses. HiveSuite lets you set up recurring jobs that auto-generate on your chosen schedule - annually, six-monthly, or whatever frequency you need. You never miss a service date, and customers appreciate the reminder. Recurring invoices can be set up to match, so billing happens automatically too.

Invoicing and Xero and QuickBooks integration

Convert any accepted quote to an invoice in one tap. Every invoice includes a Stripe payment link so the customer can pay by card immediately, or use your own payment methods. For engineers on service contracts, set up recurring invoices that go out automatically. The invoice reminder board tracks every outstanding payment at a glance.

HiveSuite integrates with Xero and QuickBooks so your invoices, payments, and customer records sync automatically. No double-entry, no manual exports - your bookkeeper or accountant always has up-to-date figures.

Customer portal

The HiveSuite customer portal gives your customers a branded login where they can view their job history, approve quotes, and pay invoices. Landlords managing multiple properties can log in and see all their gas safety records in one place.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - customer addresses, job notes, and one-tap directions. They mark jobs as complete and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "how many boiler services have I done this month", "who owes me money", "what is my revenue this quarter" - and get instant answers from your own data as charts, tables, or dashboards.

Built for UK heating engineers

HiveSuite is designed from the ground up for UK trade businesses - GBP pricing that includes VAT, UK-standard compliance templates, and workflows that match how UK heating businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.