RAMS software that lives inside your job management.

Why contractors are switching from Word templates to HiveSuite

Writing RAMS in Word or a generic PDF form means starting from scratch every time, manually numbering documents, losing track of when checks are due, and emailing files back and forth. It is slow, error-prone, and disconnected from the rest of your job management. When a principal contractor asks for your RAMS before you can start on site, the last thing you need is to be searching through folders on your laptop.

HiveSuite builds RAMS and compliance documents directly into your job workflow. Open a job in HivePlanner, generate a RAMS from a preloaded template, fill in the site-specific details, and issue a numbered PDF. The document is saved against the job, tracks its next-check-due date, and can be shared through the customer portal. No separate app, no duplicate data entry.

How the RAMS builder works

The compliance document builder is part of HivePlanner. When you create or open a job, you can generate a RAMS directly from that job. Choose a preloaded template designed around UK standards, fill in the site-specific hazards, control measures, and method details, and HiveSuite generates a professionally formatted, numbered PDF. The document is automatically saved against the job with full traceability - you always know which RAMS belongs to which job.

More than just RAMS

The compliance document builder handles certificates, risk assessments, method statements, checklists, and any other structured document your trade requires. Electricians can issue installation certificates. Builders can produce method statements for site inductions. Roofers can generate risk assessments for working at height. The system ships with preloaded templates designed around UK standards and lets you create custom document definitions with conditional fields, repeating table sections, and your own branding.

Next-check-due dates and renewals

Every document tracks its issue date and next-check-due date. You can see at a glance which documents are current, which are coming up for their next check, and which are overdue. This is essential for trades where certificates need regular renewal - gas safety certificates, electrical inspection certificates, and any site-specific RAMS that need updating when conditions change.

Sharing through the customer portal

Documents can be shared with customers and site managers through the HiveSuite customer portal. Instead of emailing PDFs back and forth, your customer logs into their branded portal and views or downloads the documents they need. This is particularly useful for commercial clients and principal contractors who require compliance documentation before you can start work on site.

Custom document definitions

If the preloaded templates do not match your specific requirements, build your own. The document builder supports custom fields, conditional logic (show or hide sections based on answers), and repeating table sections. Save workspace-specific definitions so your team can generate consistent, branded documents every time without starting from scratch.

Connected to your jobs, not a separate system

The key difference between HiveSuite's RAMS builder and standalone RAMS tools is that it lives inside your job management workflow. Your RAMS is linked to the job, which is linked to the customer, which is linked to the quote and invoice. Everything connects. When you need to find a RAMS for a specific job, it is right there - not in a separate app or a folder on your computer.

Part of the full platform

RAMS and compliance documents are not a bolt-on or a separate subscription. They are included on every HiveSuite plan alongside quotes, invoicing, scheduling, inventory, customer portal, and AI business reports. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.