HiveSuite replaces the spreadsheets, paper job sheets, and disconnected apps that slow you down. Quotes, invoicing, scheduling, field team management, compliance documents, inventory, customer portal, and AI business reports - all in one place.
30-day free trialEvery feature, every planFrom £34.99/mo
What's included
built for your business
Create professional quotes on-site from your phone. Convert to invoice in one tap. Stripe is included on all plans, or use your own payment methods.
Visual drag-and-drop calendar for your whole team. Schedule callouts, multi-day projects, and recurring maintenance. Conflict detection prevents double-booking.
HiveCrew gives your team their schedule, job details, and navigation on their phone. They log time, upload photos, and update job status from the field.
Every customer gets a branded login to approve quotes, pay invoices, view job history, access documents, and message your business. Included on all plans.
Generate certificates, RAMS, checklists, and method statements from templates designed around UK standards. Numbered, date-tracked, and shared through the portal.
HiveIntel answers business questions in plain English: "who owes me money", "what did I earn last month", "which job types are most profitable". Instant answers.
Most trade businesses start the same way. A notepad for job details. A spreadsheet for customer records. A shared calendar for scheduling. WhatsApp for team communication. A Word template for invoices. And a folder somewhere on the laptop for certificates and compliance documents. It works when you are a one-person operation doing a few jobs a week. It breaks when you grow - and even before that, it costs you money you do not realise you are losing. Forgotten follow-ups, late invoices, quotes that sit unsent for days, and compliance documents you cannot find when the customer asks for them.
HiveSuite puts everything in one place. Your customer database connects to your quotes, which connect to your jobs, which connect to your schedule, which connect to your invoices, which connect to your accounting software. No re-typing, no switching between apps, no information falling through the cracks.
Your whole business at a glance - jobs, invoices, schedule, and team activity in one dashboard.
HiveSuite is not a US tool adapted for the UK market. It is built in the UK, priced in GBP, and designed around how UK tradespeople actually work. Compliance document templates use UK standards. The terminology matches what you actually call things - not American field service jargon translated into British English. Every plan includes every feature - no feature locks, no per-user pricing that punishes you for growing.
Create professional branded quotes on your phone while on-site. HiveAssist, the built-in AI assistant, drafts quote line items from a short description of the work. Describe the job in a couple of sentences and HiveAssist generates a structured quote with parts, labour, and pricing that you review and adjust. Send the quote by email and the customer accepts online with a single click. No going home to write it up, no delays that lose you the job.
Track every quote from draft to accepted - see what is pending and what needs chasing.
HivePlanner is a visual drag-and-drop calendar that lets you schedule jobs across your team. See everyone's workload at a glance, assign urgent callouts alongside planned work, and manage multi-day projects. Conflict detection prevents double-bookings. For recurring maintenance contracts, set up jobs that auto-generate each cycle and recurring invoices that send automatically. If plans change, drag a job to a new slot and your team is updated through HiveCrew.
Your team members log in to HiveCrew where they see only their own jobs - customer addresses, job notes, access instructions, and one-tap directions. They update job status, log time, upload before and after photos, and communicate with the office in real time. Your field team sees only their own schedule - not financials, customer data, or business reports. HiveCrew is available as a native app on Android and iPhone with offline mode, so jobs, check-ins, photos, notes and certificates keep working with no signal and sync automatically when you reconnect.
Convert a completed job to an invoice in one tap. All the details carry over - no re-typing. Add a Stripe payment link so customers can pay by card from their phone. Stripe is included on all plans, or use your own payment methods. For contract customers, set up recurring invoices that send automatically. The invoice reminder board tracks every outstanding payment at a glance, and HiveAssist drafts polite follow-up messages so you can chase with one tap.
HiveSuite integrates with Xero and QuickBooks so your invoices, payments, and customer records sync automatically. No double-entry, no manual exports, no end-of-month reconciliation headaches. Your accountant sees clean, up-to-date books without you lifting a finger.
Every invoice in one place - track payments, chase overdue balances, and sync with your accounting software.
The built-in compliance document builder generates certificates, RAMS, checklists, and method statements from preloaded templates designed around UK standards. Electricians generate electrical installation certificates. Gas engineers produce gas safety records. Fire safety companies issue inspection certificates. Whatever your trade, documents are issued from jobs, automatically numbered, track issue and next-check-due dates, and can be shared with customers through the portal. No separate system, no paper filing.
Every customer gets a branded login where they can view their job history, upcoming work, approve quotes, pay invoices, access compliance documents, upload files, and message your business. It reduces phone calls, speeds up approvals, and makes your business look professional and established. Landlords can access their gas safety certificates. Building managers can find their inspection records. Regular customers can see their full history. Included on all plans.
HiveSuite includes embeddable enquiry forms you can add to your website or social media. When a customer fills in the form, HiveSuite creates their customer record and a draft quote automatically. No missed leads while you are on a job, no manual data entry at the end of the day.
Track materials, van stock, and parts used against each job. See what is running low across your vans and warehouse and raise purchase orders when stock needs replenishing. This gives you accurate job costing and ensures your team always has the parts they need.
HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English:
Results come back as charts, tables, or dashboards. Schedule them for automatic email delivery.
Plumbers, electricians, builders, roofers, painters, HVAC engineers, gas engineers, heating engineers, cleaners, landscapers, locksmiths, fencing contractors, drainage engineers, pest controllers, tree surgeons, fire safety companies, and dozens more. HiveSuite works for any trade or service business that quotes, schedules, and invoices. Plans start from just £34.99 per month with a 30-day free trial and no credit card required.
how it works
Create a professional branded quote from your phone while still with the customer. Send it instantly by email.
Drag the job onto your visual calendar. Assign to a team member. They see it on HiveCrew immediately.
Convert the quote to an invoice in one click, or raise it from the job with the parts and hours used. Add a Stripe payment link so customers can pay online.
30-day free trial with full access. No credit card needed. Set up in under a minute.
make it yours
Every business works differently. HiveSuite gives you the tools to tailor quotes, invoices, jobs, and customer records to match the way you actually work - no developer needed.
Add your own fields to customers, quotes, invoices, and jobs. Text, dropdowns, dates, multi-select, checkboxes - capture exactly what your business needs.
Build formulas that auto-calculate values on quotes and invoices. Add surcharge fields that feed directly into your totals - no manual maths.
Define your own job, quote, and invoice statuses with custom colours and transition rules. Match the stages your business actually uses.
Design your own quote and invoice PDFs with your branding. Custom fields and calculated values pull through automatically.
Add forms to your website that create customers and draft quotes in HiveSuite, let customers pick a booking slot, and track every lead to Won in one inbox. Capture the information that matters to your trade.
HiveSuite is actively developed based on user feedback. New workflow customisations and features are added regularly - if something is missing, let us know.
the full platform
Every plan includes every product - no picking and choosing.
Customers, quotes, invoices
Every customer, quote and invoice in one place, so nothing is typed twice.
Scheduling and pipeline
Drag jobs onto the calendar, see who is free and catch clashes early.
Ask, reports, dashboards
Ask about your business in plain English and get a report back in seconds.
Your team, in sync
Everyone sees their next job first, tracks time and updates jobs from site.
Equipment hire and rental
Hire out kit from your stock list, priced from rate cards and booked onto jobs.
Vans, plant and drivers
MOT, tax and insurance reminders, daily vehicle checks and vehicles booked onto jobs.
Team chat
Direct messages, channels and a chat on every job, for your office and your crew.
Holiday and absence
Allowances, requests and sickness, checked every time someone is booked.
simple pricing
No feature locks and no per-module pricing. No VAT to add. Month-to-month, cancel any time.
Solo
£34.99/mo
1 admin/staff, 2 crew
Small Team
£89.99/mo
5 admin/staff, 5 crew
Growing Team
£149.99/mo
10 admin/staff, 10 crew
Professional
£249.99/mo
20 admin/staff, unlimited crew
Enterprise
£499.99/mo
Up to 50 users
overheard in the hive
"Moving from WhatsApp to HiveSuite was the best move I've made for my locksmith business."
The automation handles my website leads and quotes while I'm out on jobs, and HiveIntel found over £300 in unpaid invoices I'd completely forgotten about.
"I can literally ask 'who hasn't paid me yet' and get the answer in seconds."
Typos? Doesn't matter. If you're running everything from your phone, this just works.
"HiveSuite is by far the easiest management tool I've used for a small business."
Working directly with the developers to shape new features has made a real difference to how I run things.
See what others say on Trustpilot
similar industries
Trade business software helps tradespeople manage the day-to-day running of their business - quotes, invoicing, job scheduling, customer records, team management, compliance documents, and payments. HiveSuite handles all of this in one platform, replacing spreadsheets and disconnected tools.
Plumbers, electricians, builders, roofers, painters, HVAC engineers, gas engineers, cleaners, landscapers, locksmiths, fencing contractors, drainage engineers, pest controllers, tree surgeons, fire safety companies, and many other trade businesses across the UK.
Yes. The Solo plan at £34.99/month includes every feature. You do not need a team to get full value from HiveSuite. Many users are sole traders running their business entirely from their phone.
Yes. HiveSuite integrates with Xero and QuickBooks so your invoices, payments, and customer records sync automatically. No double-entry, no manual exports.
Yes. The built-in document builder generates certificates, RAMS, checklists, and method statements from templates designed around UK standards. Documents are numbered, track issue and next-check-due dates, and can be shared through the customer portal.
Yes. Build professional quotes from your phone while on-site. HiveAssist drafts quote line items from a short job description. Customers accept online with a single click.
No. HiveSuite uses flat-fee pricing by team size. Every plan includes every feature. No per-user charges, no feature locks. No VAT to add.
HiveSuite starts at £34.99/month for the Solo plan. All features included on every plan. 30-day free trial, no credit card required.
Plans start from £34.99/month (Solo) and go up to £499.99/month (Enterprise). All plans include every feature - quotes, invoicing, scheduling, HiveIntel AI reporting, customer portal, and more. No VAT to add.
Yes - every plan includes a full 30-day free trial with no credit card required. You get access to all features from day one.
Yes. HiveSuite is fully responsive on any device. Team members access their jobs through HiveCrew, which is available as a native app on Android and iPhone.
Yes. The HiveSuite app on Android and iPhone has offline mode switched on for every account: your upcoming and overdue jobs, customer details, site notes and checklists are saved to the phone, and anything you change syncs when you are back online.
Yes. HiveSuite is built and supported by a UK-based team, priced in GBP, and designed for UK contractors and mobile service businesses.
Yes. Plans are month to month with no contracts, and you can cancel whenever you like from your account settings, with no cancellation fees. You keep access until the end of your current billing period or free trial, so export any data you need before then. Refunds are covered by our Refund & Cancellation Policy.
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