You do not need enterprise software designed for 500-person companies. You need something that handles quotes, invoicing, scheduling, team management, and payments without the complexity. HiveSuite is built for small UK service businesses - from sole traders to growing teams.
30-day free trialEvery feature, every planFrom £34.99/mo
What's included
built for your business
Create branded quotes on your phone while with the customer. HiveAssist drafts line items from a short job description. Customers accept online with a single click.
Add a Stripe payment link to any invoice. Customers pay by card in one tap. Set up recurring invoices for contract customers. The invoice reminder board chases overdue payments.
Visual drag-and-drop calendar. See your week at a glance, schedule your team, and handle urgent work alongside planned jobs.
Customers log in to approve quotes, pay invoices, view job history, access documents, and message you. Included on all plans.
Ask HiveIntel questions in plain English: "who owes me money", "what did I earn this quarter", "show me my busiest weeks". No spreadsheets required.
HiveSuite works on any device. Quote, invoice, schedule, and check reports from your phone between jobs. Your team uses HiveCrew for their schedule.
Most small business software falls into one of two traps. Either it is too basic - just invoicing with nothing else, so you still need a separate calendar, a separate CRM, and a separate tool for your team. Or it is too complex - built for enterprise companies with dedicated IT departments, packed with features you will never use, and priced with per-user fees that punish you for hiring.
HiveSuite sits in the middle. Powerful enough to handle quotes, jobs, scheduling, invoicing, payments, field team management, inventory, compliance documents, customer portal, and AI reporting. Simple enough to set up in minutes and run from your phone. And priced fairly - flat fees by team size, all features included, no per-user charges.
Your whole business at a glance - active jobs, outstanding invoices, team schedule, and recent activity.
Many competitors charge per user, so every new hire increases your software bill. When you are a small business trying to grow, the last thing you need is your software getting more expensive every time you bring someone on. HiveSuite uses flat-fee pricing by team size:
No VAT to add. Every plan includes every feature. Hiring someone is a business decision, not a software decision.
Create professional branded quotes on your phone while you are still with the customer. HiveAssist, the built-in AI assistant, drafts quote line items from a short description of the work - describe the job in a sentence or two and HiveAssist generates a structured quote with parts, labour, and pricing that you review and adjust. Send the quote by email and the customer accepts online with a single click. The contractor who quotes first usually wins the job.
Late payment costs small businesses thousands every year. HiveSuite helps you get paid faster in three ways. First, add a Stripe payment link to any invoice so customers can pay by card in one tap - most pay the same day when it is that easy. Stripe is included on all plans, or use your own payment methods. Second, set up recurring invoices for contract customers that send automatically. Third, the invoice reminder board shows every outstanding payment at a glance, and HiveAssist drafts follow-up messages so you can chase with one tap.
Track every invoice - paid, outstanding, and overdue - and chase with one tap.
HiveSuite integrates with Xero and QuickBooks so your invoices, payments, and customer records sync automatically. No double-entry, no manual exports, no end-of-month reconciliation. Your accountant sees clean, up-to-date books without you spending an evening on data entry.
HivePlanner is a visual drag-and-drop calendar that lets you see your week at a glance, schedule your team, and handle urgent work alongside planned jobs. Conflict detection prevents double-bookings. For recurring maintenance contracts, set up jobs that auto-generate each cycle. If plans change, drag a job to a new slot and your team is updated automatically.
Every customer gets a branded login where they can approve quotes, pay invoices, view job history, access compliance documents, upload files, and message your business. For small businesses, this is like having a receptionist - handling approvals and payments while you are on a job. It also makes your business look professional and established. Included on all plans.
If you have a team, HiveCrew is where they see their schedule. Each team member sees their assigned jobs, customer addresses, job notes, and one-tap directions. They update job status, log time, upload photos, and communicate with the office in real time. Your team sees only their own jobs - not financials, customer data, or business reports. HiveCrew is available as a native app on Android and iPhone with offline mode, so jobs, check-ins, photos, notes and certificates keep working with no signal and sync automatically when you reconnect.
HiveSuite includes embeddable enquiry forms you can add to your website or social media. When a customer fills in the form, HiveSuite creates their customer record and a draft quote automatically. No missed leads while you are working, no manual data entry in the evening. Every enquiry is captured and ready for follow-up.
The built-in compliance document builder generates certificates, RAMS, checklists, and method statements from preloaded templates designed around UK standards. Documents are numbered, track issue and next-check-due dates, and can be shared with customers through the portal. No Word templates, no paper filing.
HiveIntel lets you ask business questions in plain English and get instant answers from your own data:
No spreadsheets, no accountant needed for everyday business insight. Schedule reports for automatic email delivery.
HiveSuite is designed from the ground up for UK service businesses - GBP pricing, compliance templates designed around UK standards, and workflows that match how UK businesses actually work. Start with a 30-day free trial, no credit card required. Every plan includes every feature.
how it works
Create a professional branded quote from your phone while still with the customer. Send it instantly by email.
Drag the job onto your visual calendar. Assign to a team member. They see it on HiveCrew immediately.
Convert the quote to an invoice in one click, or raise it from the job with the parts and hours used. Add a Stripe payment link so customers can pay online.
30-day free trial with full access. No credit card needed. Set up in under a minute.
make it yours
Every business works differently. HiveSuite gives you the tools to tailor quotes, invoices, jobs, and customer records to match the way you actually work - no developer needed.
Add your own fields to customers, quotes, invoices, and jobs. Text, dropdowns, dates, multi-select, checkboxes - capture exactly what your business needs.
Build formulas that auto-calculate values on quotes and invoices. Add surcharge fields that feed directly into your totals - no manual maths.
Define your own job, quote, and invoice statuses with custom colours and transition rules. Match the stages your business actually uses.
Design your own quote and invoice PDFs with your branding. Custom fields and calculated values pull through automatically.
Add forms to your website that create customers and draft quotes in HiveSuite, let customers pick a booking slot, and track every lead to Won in one inbox. Capture the information that matters to your trade.
HiveSuite is actively developed based on user feedback. New workflow customisations and features are added regularly - if something is missing, let us know.
the full platform
Every plan includes every product - no picking and choosing.
Customers, quotes, invoices
Every customer, quote and invoice in one place, so nothing is typed twice.
Scheduling and pipeline
Drag jobs onto the calendar, see who is free and catch clashes early.
Ask, reports, dashboards
Ask about your business in plain English and get a report back in seconds.
Your team, in sync
Everyone sees their next job first, tracks time and updates jobs from site.
Equipment hire and rental
Hire out kit from your stock list, priced from rate cards and booked onto jobs.
Vans, plant and drivers
MOT, tax and insurance reminders, daily vehicle checks and vehicles booked onto jobs.
Team chat
Direct messages, channels and a chat on every job, for your office and your crew.
Holiday and absence
Allowances, requests and sickness, checked every time someone is booked.
simple pricing
No feature locks and no per-module pricing. No VAT to add. Month-to-month, cancel any time.
Solo
£34.99/mo
1 admin/staff, 2 crew
Small Team
£89.99/mo
5 admin/staff, 5 crew
Growing Team
£149.99/mo
10 admin/staff, 10 crew
Professional
£249.99/mo
20 admin/staff, unlimited crew
Enterprise
£499.99/mo
Up to 50 users
overheard in the hive
"Moving from WhatsApp to HiveSuite was the best move I've made for my locksmith business."
The automation handles my website leads and quotes while I'm out on jobs, and HiveIntel found over £300 in unpaid invoices I'd completely forgotten about.
"I can literally ask 'who hasn't paid me yet' and get the answer in seconds."
Typos? Doesn't matter. If you're running everything from your phone, this just works.
"HiveSuite is by far the easiest management tool I've used for a small business."
Working directly with the developers to shape new features has made a real difference to how I run things.
See what others say on Trustpilot
similar industries
Yes. The Solo plan at £34.99/month includes every feature - quotes, invoicing, scheduling, customer portal, compliance documents, Xero and QuickBooks integration, HiveIntel AI, and Stripe payments. Many HiveSuite users are sole traders running their business from their phone.
HiveSuite is designed for service businesses that quote, schedule, and invoice - plumbers, electricians, cleaners, builders, landscapers, mobile mechanics, dog groomers, pest controllers, hire companies, and many more. If you go to customers and do work, HiveSuite is built for you.
Generic tools handle one piece of the puzzle. HiveSuite connects everything - your quote becomes a job, the job goes on the schedule, your team sees it on HiveCrew, the job becomes an invoice with a payment link, and the payment syncs to Xero or QuickBooks. One workflow, no re-typing.
Yes. HiveSuite integrates with Xero and QuickBooks so your invoices, payments, and customer records sync automatically. No double-entry, no manual exports.
Yes. The customer portal lets customers view quotes, approve them, pay invoices by card, see job history, access documents, and message your business. Interactive quote links also work without a login.
No. HiveSuite uses flat-fee pricing by team size. A 5-person team costs £89.99/month for everything. No per-user charges, no feature locks. No VAT to add.
Yes. Every plan includes a 30-day free trial with no credit card required. Full access to every feature from day one.
HiveSuite plans start at £34.99/month (Solo) and go up to £499.99/month (Enterprise). No VAT to add. All features included on every plan - you choose based on team size, not features.
Plans start from £34.99/month (Solo) and go up to £499.99/month (Enterprise). All plans include every feature - quotes, invoicing, scheduling, HiveIntel AI reporting, customer portal, and more. No VAT to add.
Yes - every plan includes a full 30-day free trial with no credit card required. You get access to all features from day one.
Yes. HiveSuite is fully responsive on any device. Team members access their jobs through HiveCrew, which is available as a native app on Android and iPhone.
Yes. The HiveSuite app on Android and iPhone has offline mode switched on for every account: your upcoming and overdue jobs, customer details, site notes and checklists are saved to the phone, and anything you change syncs when you are back online.
Yes. HiveSuite is built and supported by a UK-based team, priced in GBP, and designed for UK contractors and mobile service businesses.
Yes. Plans are month to month with no contracts, and you can cancel whenever you like from your account settings, with no cancellation fees. You keep access until the end of your current billing period or free trial, so export any data you need before then. Refunds are covered by our Refund & Cancellation Policy.
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