Small business software
that actually fits how you work.

Why small UK businesses choose HiveSuite

Most small business software falls into one of two traps. Either it is too basic - just invoicing with nothing else, so you still need a separate calendar, a separate CRM, and a separate tool for your team. Or it is too complex - built for enterprise companies with dedicated IT departments, packed with features you will never use, and priced with per-user fees that punish you for hiring.

HiveSuite sits in the middle. Powerful enough to handle quotes, jobs, scheduling, invoicing, payments, field team management, inventory, compliance documents, customer portal, and AI reporting. Simple enough to set up in minutes and run from your phone. And priced fairly - flat fees by team size, all features included, no per-user charges.

No per-user pricing that punishes growth

Many competitors charge per user, so every new hire increases your software bill. When you are a small business trying to grow, the last thing you need is your software getting more expensive every time you bring someone on. HiveSuite uses flat-fee pricing by team size:

• Solo: £34.99/month - 1 admin, 2 team members
• Small Team: £89.99/month - 5 admins, 5 team members
• Growing Team: £149.99/month - 10 admins, 10 team members
• Professional: £249.99/month - 20 admins, unlimited team

All prices include VAT. Every plan includes every feature. Hiring someone is a business decision, not a software decision.

Professional quoting from your phone

Create professional branded quotes on your phone while you are still with the customer. HiveAssist, the built-in AI assistant, drafts quote line items from a short description of the work - describe the job in a sentence or two and HiveAssist generates a structured quote with parts, labour, and pricing that you review and adjust. Send the quote by email and the customer accepts online with a single click. The contractor who quotes first usually wins the job.

Get paid faster

Late payment costs small businesses thousands every year. HiveSuite helps you get paid faster in three ways. First, add a Stripe payment link to any invoice so customers can pay by card in one tap - most pay the same day when it is that easy. Stripe is included on all plans, or use your own payment methods. Second, set up recurring invoices for contract customers that send automatically. Third, the invoice reminder board shows every outstanding payment at a glance, and HiveAssist drafts follow-up messages so you can chase with one tap.

Xero and QuickBooks integration

HiveSuite integrates with Xero and QuickBooks so your invoices, payments, and customer records sync automatically. No double-entry, no manual exports, no end-of-month reconciliation. Your accountant sees clean, up-to-date books without you spending an evening on data entry.

Visual scheduling with HivePlanner

HivePlanner is a visual drag-and-drop calendar that lets you see your week at a glance, schedule your team, and handle urgent work alongside planned jobs. Conflict detection prevents double-bookings. For recurring maintenance contracts, set up jobs that auto-generate each cycle. If plans change, drag a job to a new slot and your team is updated automatically.

Customer portal that works while you do

Every customer gets a branded login where they can approve quotes, pay invoices, view job history, access compliance documents, upload files, and message your business. For small businesses, this is like having a receptionist - handling approvals and payments while you are on a job. It also makes your business look professional and established. Included on all plans.

Field team management with HiveCrew

If you have a team, HiveCrew is where they see their schedule. Each team member sees their assigned jobs, customer addresses, job notes, and one-tap directions. They update job status, log time, upload photos, and communicate with the office in real time. Your team sees only their own jobs - not financials, customer data, or business reports. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.

Online enquiries from your website

HiveSuite includes embeddable enquiry forms you can add to your website or social media. When a customer fills in the form, HiveSuite creates their customer record and a draft quote automatically. No missed leads while you are working, no manual data entry in the evening. Every enquiry is captured and ready for follow-up.

Compliance documents

The built-in compliance document builder generates certificates, RAMS, checklists, and method statements from preloaded UK-standard templates. Documents are numbered, track issue and expiry dates, and can be shared with customers through the portal. No Word templates, no paper filing.

AI business reports with HiveIntel

HiveIntel lets you ask business questions in plain English and get instant answers from your own data:

• "Who owes me money?" - every outstanding invoice with amounts and age
• "What did I earn this quarter?" - revenue by week, month, or job type
• "Show me my busiest weeks" - plan capacity and spot trends
• "Which job types are most profitable?" - focus on the work that pays
• "How many quotes converted to jobs?" - measure your win rate

No spreadsheets, no accountant needed for everyday business insight. Schedule reports for automatic email delivery.

Built for UK small businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT, compliance templates built to UK standards, and workflows that match how UK businesses actually work. Start with a 30-day free trial, no credit card required. Every plan includes every feature.