Fire extinguisher software
to manage inspections, scheduling & invoicing.

Why UK fire extinguisher businesses choose HiveSuite

Fire extinguisher businesses manage hundreds of properties, each with annual inspection dates, different equipment types, and compliance paperwork to maintain. Keeping track of which sites are due, scheduling engineers efficiently, generating certificates, and invoicing on time is a constant challenge. HiveSuite gives fire extinguisher businesses one platform to manage clients, recurring inspections, compliance documents, scheduling, and invoicing.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Quotations for fire extinguisher work

Whether it is an annual inspection contract, new installation, or replacement of expired units, HiveSuite lets you build a professional, itemised quote on your phone while on-site. Add line items for each extinguisher type, servicing, signage, and any replacements needed. HiveAssist, the built-in AI assistant, drafts quote line items from a short description of the work.

Quotes are branded with your business name and logo and can be accepted online with a single click.

Recurring inspections

Annual fire extinguisher inspections are the backbone of most fire safety businesses. HiveSuite lets you set up recurring jobs that auto-generate on your chosen schedule - annually or at whatever frequency the property requires. You never miss an inspection date, and customers appreciate the proactive reminder. Recurring invoices can be set up to match, so billing happens automatically too.

Compliance certificates

HiveSuite includes a compliance document builder with templates so you can generate inspection certificates, service reports, and condition reports directly from your jobs. Documents are automatically numbered, track issue and expiry dates, and can be shared with customers through the customer portal. When a building manager needs a copy of their certificate months later, you can find and resend it in seconds.

Invoicing and Xero and QuickBooks integration

Convert any accepted quote to an invoice in one tap. Set up recurring invoices for annual contracts that go out automatically. Stripe is included on all plans if you want to offer card payments, or use your own payment methods. The invoice reminder board tracks every outstanding payment at a glance.

HiveSuite integrates with Xero and QuickBooks so your invoices, payments, and customer records sync automatically. No double-entry, no manual exports.

Customer portal

The HiveSuite customer portal gives your customers a branded login where they can view their inspection history, upcoming service dates, compliance certificates, and invoices. Building managers and facilities teams can log in and access their fire safety records at any time.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - site addresses, job notes, and one-tap directions. They mark inspections as complete and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which contracts are due for renewal this month", "who owes me money", "how many inspections did we complete this quarter" - and get instant answers from your own data as charts, tables, or dashboards.

Built for UK fire extinguisher businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK fire safety businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.