Emergency lighting software
to manage testing, scheduling & invoicing.

Why UK emergency lighting businesses choose HiveSuite

Emergency lighting testing and maintenance requires strict compliance schedules - monthly flick tests, six-monthly duration tests, and annual full-duration inspections under BS 5266. Managing dozens or hundreds of properties, each with different test dates, luminaire counts, and compliance records, is a headache without the right system. HiveSuite gives emergency lighting businesses one platform to manage clients, recurring test schedules, compliance documents, and invoicing.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Quotations for emergency lighting work

Whether it is a new testing contract, installation of additional luminaires, or remedial work following a failed test, HiveSuite lets you build a professional, itemised quote on your phone while on-site. HiveAssist, the built-in AI assistant, drafts quote line items from a short description of the work.

Quotes are branded with your business name and logo and can be accepted online with a single click.

Recurring test schedules

Emergency lighting compliance requires testing at regular intervals. HiveSuite lets you set up recurring jobs at different frequencies - monthly for flick tests, six-monthly for duration tests, and annually for full inspections. Jobs auto-generate on your chosen schedule so no property falls behind. Recurring invoices can be set up to match.

Compliance records and certificates

HiveSuite includes a compliance document builder so you can generate test certificates and inspection reports directly from your jobs. Documents are automatically numbered, track issue and next-test dates, and can be shared with customers through the customer portal. When a building manager or facilities team needs a copy of their test records, you can find and resend them in seconds.

Invoicing and Xero and QuickBooks integration

Convert any accepted quote to an invoice in one tap. Set up recurring invoices for testing contracts that go out automatically. Stripe is included on all plans if you want to offer card payments, or use your own payment methods. The invoice reminder board tracks every outstanding payment at a glance.

HiveSuite integrates with Xero and QuickBooks so your invoices, payments, and customer records sync automatically. No double-entry, no manual exports.

Customer portal

The HiveSuite customer portal gives your customers a branded login where they can view their test history, upcoming inspection dates, compliance certificates, and invoices. Building managers and facilities teams can access their emergency lighting records at any time.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - site addresses, job notes, and one-tap directions. They mark tests as complete and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which properties are due testing this month", "who owes me money", "how many tests did we complete this quarter" - and get instant answers from your own data as charts, tables, or dashboards.

Built for UK emergency lighting businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK compliance businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.