Planned preventive maintenance (PPM) is the most valuable work a service contractor has: predictable, recurring and hard for a competitor to take once you are doing it well. The right PPM software makes sure no visit is missed, every record is filed and every contract is billed.
Competitor details reviewed . This is a HiveSuite-published guide, not an independent ranking. Each comparison links to official product sources and shows the plan requirements for each platform.
What PPM software needs to do.
- Visits generated on schedule. Recurring jobs at the right interval (monthly, quarterly, six-monthly, annually or custom) without rebooking by hand.
- Next-check-due tracking. Each inspection or certificate shows when the next one is due, so renewals are visible weeks ahead.
- Site and equipment history. Every visit, record and photo stored against the site, ready for the next engineer and for audits.
- Compliance records on site. Inspection certificates and checklists completed and signed on the visit.
- Contract billing. Recurring invoices that match the contract, separate from reactive work.
- Asset-level schedules for large estates. If you maintain many individual assets per site, each with its own schedule, you need dedicated asset management.
Be honest about which of these you need. A small service book and a 500-site facilities contract need very different software, at very different prices.
Recurring maintenance for small and mid-sized contractors.
HiveSuite handles planned maintenance through recurring jobs and recurring invoices: daily, weekly, fortnightly, three-weekly, monthly, six-monthly, annual or a custom interval. Visits appear in HivePlanner alongside reactive work, and job categories keep planned and emergency work apart.
- Pre-built compliance templates designed around UK standards, including CP12/LGSR gas safety records, EICR, fire alarm inspection (BS 5839-1), emergency lighting (BS 5266-1), fire extinguisher service (BS 5306-3), F-Gas equipment records and legionella risk assessments.
- Next-check-due tracking on certificates, and records stored against the customer and property.
- Customer Portal where customers with several properties can see their records in one place.
- Offline mode in the Android app for plant rooms and basements. On iPhone, HiveSuite runs as an installable web app that needs a connection while the native iOS app awaits App Store approval.
HiveSuite suits service books from a handful to hundreds of recurring customers. If you run large estates with asset-level PPM schedules, SLAs and helpdesk integrations, compare the PPM and asset modules on Joblogic, Commusoft and Simpro below. See HiveSuite compliance management
PPM and maintenance software UK contractors compare.
These summaries come from each vendor's published plans and product pages. Prices and plan contents change, so follow the comparison for current details and sources.
Joblogic
Built for maintenance contractors. PPM and route scheduling are listed under Premium.
Pricing: Standard starts at £45 per user/month billed annually. Premium and Enterprise require a quote.
Field work: Job management and assets; PPM and route scheduling are listed under Premium.
Check: Joblogic lists PPM and route scheduling in Premium, and customer portals and stock management in Enterprise.
Commusoft
Focused on service contracts, planned maintenance and assets, with customer portals. Pricing is by quote.
Pricing: A plans page is published. Request a quote for the required licences, modules and contract terms.
Field work: Service contracts, scheduling and mobile quoting, including on-site variations.
Check: Commusoft advertises customer portals and AI-assisted tools; availability depends on the selected package and modules.
Simpro
For larger service and project businesses needing assets, inventory and operational reporting. Pricing is by quote.
Pricing: Pricing is quoted for the business and selected add-ons, rather than a single published universal subscription price.
Field work: Project, inventory and asset management, with mobile field workflows.
Check: Simpro advertises customer portals, automated SMS and AI reporting. Pricing depends on the selected modules and add-ons.
Workever
Assets and service contracts are in the Ultimate plan, alongside stock and a customer portal.
Pricing: The UK page lists Base at £29 and Ultimate at £39 per user/month. Check tax, add-ons and trial terms.
Field work: Offline mobile apps are listed in its plan comparison. Check which records and actions are available offline.
Check: Workever lists stock management, assets, service contracts and a customer self-service portal in Ultimate. Xero and QuickBooks are add-ons.
ServiceTitan
Large dispatch-led platform with configurable memberships. Check UK availability and package contents.
Pricing: Per-technician pricing is supplied on request for Starter, Essentials and The Works.
Field work: Dispatching, scheduling, invoicing and price books; mobile estimates depend on package.
Check: ServiceTitan documents its Xero integration as Private Preview for selected accounts. Package and regional availability may vary.
Fergus
Recurring jobs and forms for smaller trade teams, with strong job costing.
Pricing: UK Essentials starts at £39/month and Professional at £45/month. User types, SMS and payment costs affect the total.
Field work: Quoting, job cards, calendar, recurring jobs, forms and accounting integrations.
Check: Fergus separates full users and timesheet users. SMS alerts, certificates and payment charges are listed separately.
Match the software to the scale of your maintenance work.
A service book of domestic customers
Annual boiler services, landlord checks and periodic inspections. Recurring jobs, next-check-due dates and automatic reminders matter most.
Commercial compliance contractors
Fire alarms, emergency lighting, extinguishers and legionella. You need the right certificate templates and a clear view of what is due. See fire extinguisher, legionella and fire door software.
HVAC and building services
Quarterly services, F-gas checks and parts. See HVAC field service software.
Facilities management and large estates
Asset registers, SLAs, helpdesks and multi-tier contracts. Expect quoted pricing, onboarding projects and longer contracts.
PPM is often a paid tier.
HiveSuite monthly subscriptions include VAT and every feature. The published plan allowances are:
| Plan | Monthly, inc. VAT | Included users |
|---|---|---|
| Solo | £34.99 | 1 admin/staff + 2 crew |
| Small Team | £89.99 | 5 admin/staff + 5 crew |
| Growing Team | £149.99 | 10 admin/staff + 10 crew |
| Professional | £249.99 | 20 admin/staff + unlimited crew |
| Enterprise | £499.99 | 50 admin/staff + unlimited crew |
On several platforms, PPM, assets or service contracts are part of a higher plan or a separate module. Price the plan that actually includes them, plus VAT, per-user charges and onboarding. HiveSuite includes recurring jobs, recurring invoices and every compliance template on every plan.
Before you decide
What is PPM software?
Planned preventive maintenance (PPM) software schedules recurring maintenance visits, records the work and inspections done, and tracks when the next visit or check is due. It is usually part of a wider field service management platform.
What is the best PPM software in the UK?
For large maintenance contractors with asset-level schedules, Joblogic, Commusoft and Simpro are common choices. For small and mid-sized contractors running recurring servicing and compliance checks, HiveSuite covers recurring jobs, recurring invoices, next-check-due tracking and compliance templates on every plan from £34.99/month including VAT.
Can I schedule maintenance visits automatically?
Yes. In HiveSuite, recurring jobs auto-generate at your chosen interval, from daily to annual or a custom interval, and recurring invoices can follow the same schedule.
How do I track when inspections are due?
Use next-check-due dates on each certificate or inspection record, so upcoming work is visible before it becomes overdue. HiveSuite tracks next-check-due dates on its compliance documents.
Is PPM software worth it for a small contractor?
If recurring work is a meaningful part of your revenue, yes. Missed annual visits are lost revenue and, for compliance work, a risk to your customer. Automating the schedule and reminders usually pays for the subscription quickly.
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Load your next quarter of maintenance.
In each trial, set up the next three months of your real recurring visits, issue one compliance record and check what the system shows as due next. That is the view you will use every day.
HiveSuite offers a 30-day free trial with every feature and no credit card required.