Legionella software
to manage assessments, scheduling & invoicing.

Why UK legionella businesses choose HiveSuite

Legionella compliance businesses manage risk assessments, temperature monitoring, water sampling, and remedial work across dozens or hundreds of properties. Each property has its own monitoring schedule, assessment review date, and compliance records to maintain. HiveSuite gives legionella and water hygiene businesses one platform to manage clients, recurring schedules, compliance documents, and invoicing.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Quotations for legionella work

Whether it is a new risk assessment, ongoing monitoring contract, or remedial work following an assessment, HiveSuite lets you build a professional, itemised quote on your phone while on-site. HiveAssist, the built-in AI assistant, drafts quote line items from a short description of the work.

Quotes are branded with your business name and logo and can be accepted online with a single click.

Recurring monitoring schedules

Legionella compliance requires regular monitoring - monthly temperature checks, quarterly inspections, and annual risk assessment reviews. HiveSuite lets you set up recurring jobs at different frequencies for each property. Jobs auto-generate on your chosen schedule so no visit gets missed. Recurring invoices can be set up to match, so billing happens automatically too.

Compliance records and reports

HiveSuite includes a compliance document builder so you can generate risk assessment reports, monitoring logs, and compliance certificates directly from your jobs. Documents are automatically numbered, track review dates, and can be shared with customers through the customer portal. When a building manager or landlord needs their legionella records, you can find and share them in seconds.

Invoicing and Xero and QuickBooks integration

Convert any accepted quote to an invoice in one tap. Set up recurring invoices for monitoring contracts that go out automatically. Stripe is included on all plans if you want to offer card payments, or use your own payment methods. The invoice reminder board tracks every outstanding payment at a glance.

HiveSuite integrates with Xero and QuickBooks so your invoices, payments, and customer records sync automatically. No double-entry, no manual exports.

Customer portal

The HiveSuite customer portal gives your customers a branded login where they can view their assessment history, monitoring records, upcoming visit dates, and invoices. Building managers, landlords, and facilities teams can access their legionella compliance records at any time.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - site addresses, job notes, and one-tap directions. They mark visits as complete and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which properties are due monitoring this month", "who owes me money", "how many assessments did we complete this quarter" - and get instant answers from your own data as charts, tables, or dashboards.

Built for UK legionella compliance businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK compliance businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.