Software for fire protection companies
to manage inspections, compliance & invoicing.

Why UK fire protection companies choose HiveSuite

Fire protection companies cover a broad scope of work - fire extinguisher inspections, fire alarm testing and maintenance, suppression system servicing, emergency lighting testing, fire door inspections, fire risk assessments, and installation of new systems. Most fire protection businesses manage hundreds of properties, each with different inspection frequencies, equipment types, and compliance records. The challenge is not doing the work - it is keeping track of which sites are due, scheduling engineers efficiently, generating the right certificates, invoicing on time, and making sure nothing falls through the cracks.

HiveSuite gives fire protection companies one platform to manage clients, recurring inspection schedules, compliance documents, team scheduling, and invoicing. It is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work.

See every property's full service history, upcoming inspections, and outstanding invoices in one view.

Quoting for fire protection work

Whether it is a new annual inspection contract covering extinguishers, alarms, and emergency lighting across a portfolio of buildings, remedial work following a failed inspection, or a one-off fire risk assessment, HiveSuite lets you build a professional, itemised quote on your phone while on-site. Add line items for each service type, equipment, and any remedial recommendations. HiveAssist, the built-in AI assistant, drafts quote line items from a short description of the work. Quotes are branded with your business name and logo and can be accepted online with a single click.

Recurring inspection schedules across multiple service types

Fire protection work runs on strict compliance schedules. Fire extinguishers need annual inspections. Emergency lighting requires monthly flick tests, six-monthly duration tests, and annual full inspections under BS 5266. Fire alarms need weekly testing and quarterly and annual servicing under BS 5839. Fire doors require six-monthly inspections. Each property in your portfolio might need several of these at different frequencies.

HiveSuite lets you set up recurring jobs at any frequency for each property and each service type. Jobs auto-generate on your chosen schedule, so your engineers always know what is coming up next week, next month, and next quarter. Pair recurring jobs with recurring invoices so billing happens automatically too.

Compliance certificates and deficiency reports

HiveSuite includes a compliance document builder so you can generate inspection certificates, test reports, condition reports, and deficiency notices directly from your jobs. Documents are automatically numbered, track issue and expiry dates, and can be shared with customers through the customer portal. When a building manager, landlord, or insurance company needs a copy of a certificate six months later, you can find and resend it in seconds.

Generate branded compliance certificates and reports directly from completed jobs.

Invoicing and Xero and QuickBooks integration

Convert any accepted quote to an invoice in one tap. Set up recurring invoices for annual contracts that go out automatically. Stripe is included on all plans if you want to offer card payments, or use your own payment methods. The invoice reminder board tracks every outstanding payment at a glance - critical when you are managing hundreds of annual contracts and need to know who has renewed and who has not.

HiveSuite integrates with Xero and QuickBooks so your invoices, payments, and customer records sync automatically. No double-entry, no manual exports.

Scheduling your fire engineers

HivePlanner is a visual drag-and-drop calendar that lets you plan your engineers' weeks. See who is available, which properties are due, and build efficient schedules that minimise travel between sites. If a reactive callout comes in - a failed alarm panel, a broken emergency light, or a fire door that will not close - slot it into the day without disrupting your planned inspections.

Plan your engineers' weeks with drag-and-drop scheduling - slot in reactive callouts without disrupting planned inspections.

Keep your engineers in the loop with HiveCrew

Engineers log in to HiveCrew where they see only their own jobs for the day - site addresses, access instructions, job notes, equipment lists, and one-tap directions. They mark inspections as complete, note any deficiencies, and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.

Customer portal for building managers and facilities teams

The HiveSuite customer portal gives your customers a branded login where they can view their inspection history, upcoming service dates, compliance certificates, and invoices. Building managers, landlords, facilities companies, and managing agents can access their fire protection records at any time. It makes your business look professional and reduces the time you spend fielding requests for copies of certificates.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which contracts are due for renewal this month", "who owes me money", "how many inspections did we complete this quarter", "show me all properties overdue for emergency lighting testing" - and get instant answers from your own data as charts, tables, or dashboards.

Built for UK fire protection companies

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK fire protection companies actually operate. Whether you specialise in extinguishers, alarms, emergency lighting, suppression, fire doors, or offer the full range, HiveSuite gives you one platform. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.