Tipi & bell tent hire software
to manage bookings, crew & logistics.

Why UK tipi and bell tent hire businesses choose HiveSuite

Tipi and bell tent hire is a seasonal, logistics-heavy business. Whether you supply giant tipis for wedding receptions, bell tent villages for festival glamping, or luxury furnished tents for private events, every booking involves coordinating inventory, transport, installation, furnishing, and collection across multiple days. Peak season weekends fill up months in advance, and managing it all through spreadsheets or messages quickly becomes unsustainable. HiveSuite gives tipi and bell tent hire businesses one platform to manage enquiries, quotes, deposits, inventory, scheduling, crew, and invoicing.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Tracking tents, furnishings, and accessories

A tipi or bell tent hire business manages more than just tents. Furnishings, rugs, lighting, heating, beds, and accessories all need tracking alongside the tents themselves. HiveSuite tracks your full inventory against bookings so you can see at a glance which items are available, which are committed, and which are out on hire. When a wedding planner enquires about a weekend you already have two events booked for, you can check availability instantly and quote with confidence.

Online enquiries and event bookings

HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a customer fills in the form with their event date, venue, guest numbers, and tent requirements, HiveSuite creates a customer record and draft quote automatically. No copying details from emails or Instagram DMs. Capture every enquiry during your busiest periods when you are out on installations.

Deposits, staged payments, and invoicing

Tipi and bell tent hires often involve larger bookings with staged payments - a deposit to secure the date, then the balance closer to the event. HiveSuite lets you send a quote and collect a deposit when the customer accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. The invoice reminder board tracks every outstanding payment at a glance so you always know who has paid and who needs a reminder.

Scheduling installations and collections

Tent installations often span multiple days - site preparation and delivery on one day, installation and furnishing on the next, then collection and teardown after the event. HivePlanner is a visual drag-and-drop calendar that lets you schedule each phase separately. Plan your week across multiple overlapping hires, assign jobs to specific team members, and see your full schedule at a glance. If plans change - a venue shifts the setup day or weather forces a reschedule - drag the job to a new slot and your team is updated automatically.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - site addresses, installation notes, furnishing details, and one-tap directions. They mark jobs as complete and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support. Team members see only their own schedule - not financials, customer data, or business reports.

Customer portal for event planners and venues

The HiveSuite customer portal gives wedding planners, event organisers, and venue managers a branded login where they can view their booking details, approve quotes, and pay invoices. This makes your business look professional and reduces the time you spend answering queries during busy periods.

Reporting and seasonal planning with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which tent package was most popular last summer", "what was my revenue from wedding bookings", "how many enquiries came from Instagram" - and get instant answers from your own data as charts, tables, or dashboards. Track seasonal demand, identify your most popular configurations, and plan investment with real data.

Built for UK tipi and bell tent hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.