Light-up letter hire software
to manage bookings, availability & invoicing.
Track your letter and sign inventory, take bookings and deposits online, schedule deliveries and collections, and invoice automatically. One platform for your light-up letter hire business.
What's included
Built for your business
Booking software for light-up letter hire companies
Online booking forms
Customers submit hire requests through an embeddable form on your website. HiveSuite creates a customer record and draft quote automatically - event date, venue, and letter requirements captured instantly.
Letter tracking
Track your full range - individual letters, numbers, symbols, LOVE signs, MR & MRS sets, and custom combinations. See what is available on any date and avoid double-bookings.
Deposits & payments
Collect a deposit when the customer books. Invoice the balance before or after the event. Stripe is included on all plans, or use your own payment methods.
Delivery & collection
Schedule deliveries and collections on a visual drag-and-drop calendar. Plan your weekend across multiple events with setup and collection slots.
Team scheduling
Assign delivery and setup jobs to your team. Team members see their schedule, venue addresses, and setup notes on their phone via HiveCrew.
Seasonal reporting
HiveIntel shows your busiest weekends, most popular letter combinations, and revenue trends so you can plan stock investment.
Why UK light-up letter hire businesses choose HiveSuite
Light-up letter hire is one of the most popular additions to weddings, birthdays, and corporate events across the UK. LOVE signs, initials, age numbers, MR & MRS sets, and custom messages are in constant demand - especially on weekends during wedding and party season. Managing bookings, deposits, letter availability, deliveries, and invoicing across multiple events gets complicated quickly. HiveSuite gives light-up letter hire businesses one platform to manage it all.
HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.
Tracking letter availability
When you only have one set of each letter or sign, knowing what is available on a given date is critical. HiveSuite tracks your inventory against bookings so you can see at a glance which letters and signs are free, which are booked, and which are out on hire. When a customer enquires about a LOVE sign for a Saturday you already have events booked, you can check availability instantly. No more double-booking from diary clashes or spreadsheet errors.
Online bookings and enquiries
HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a customer fills in the form with their event date, venue, and letter requirements, HiveSuite creates a customer record and draft quote automatically. No copying details from Instagram messages, WhatsApp, or voicemails. Capture every enquiry even during your busiest weekends.
Deposits and invoicing
Most light-up letter hire businesses require a deposit to secure the booking. HiveSuite lets you send a quote and collect a deposit when the customer accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. Invoice the remaining balance before or after the event. The invoice reminder board tracks every outstanding payment at a glance.
Scheduling deliveries and collections
A busy weekend might mean delivering to multiple weddings and parties on Saturday, with collections on Sunday or Monday. HivePlanner is a visual drag-and-drop calendar that lets you schedule deliveries and collections across multiple events. Plan your weekend at a glance, assign jobs to specific team members, and adjust the schedule when plans change.
Keep your team in the loop
Team members log in to HiveCrew where they see only their own jobs for the day - venue addresses, setup instructions, and one-tap directions. They mark deliveries as complete and log collection details. Everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.
Customer portal
The HiveSuite customer portal gives your customers a branded login where they can view their booking details, approve quotes, and pay invoices. Couples and event organisers can log in and see their hire details at any time.
Reporting with HiveIntel
HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which letter combinations are most popular", "what were my busiest weekends last summer", "how many bookings came from Instagram" - and get instant answers from your own data as charts, tables, or dashboards.
Built for UK light-up letter hire businesses
HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.
Quote on-site
Create a professional branded quote from your phone while still with the customer. Send it instantly by email.
Schedule & dispatch
Drag the job onto your visual calendar. Assign to a team member. They see it on HiveCrew immediately.
Invoice & get paid
Convert the quote to an invoice in one click. Add a Stripe payment link. Most customers pay the same day.
The full platform
Four products. One subscription.
Every plan includes all four products - no picking and choosing.
HiveCRM
Customer records, quotes, invoices, Stripe payments, recurring invoices, and inventory.
HivePlanner
Visual drag-and-drop scheduling, conflict detection, time tracking, and location planning.
HiveIntel
Ask in plain English. Get live reports, custom dashboards, and scheduled email delivery.
HiveCrew
Progressive Web App for field teams. GPS nav, photo uploads, time tracking, customer updates.
All features. Every plan.
No feature locks. No per-module pricing. Every plan includes HiveCRM, HivePlanner, HiveIntel, HiveCrew, Customer Portal, and Stripe payments. Choose by team size.
Try free for 30 days.
No card needed.
Full access to every feature. Set up in under a minute. UK-based support included.
- All 4 products included from day one
- Full HiveIntel AI reporting
- Customer Portal for all your customers
- HiveCrew for your field team
- Stripe payments on all plans
- UK-based founder support
Similar industries
Software for related trades
Common questions
Frequently asked
Is HiveSuite suitable for light-up letter hire businesses?
Can I track letter availability across busy weekends?
Can customers book and pay a deposit online?
Can I schedule deliveries across multiple events?
Can my team see their jobs on their phone?
What is the best software for light-up letter hire in the UK?
How much does HiveSuite cost?
Is there a free trial?
Does it work on mobile?
Is it built for UK businesses?
Can I cancel any time?
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No credit card required - cancel any time - all features included