AV hire software
to manage bookings, equipment & logistics.

Why UK AV hire businesses choose HiveSuite

AV hire businesses manage a wide range of equipment - PA systems, speakers, microphones, mixers, amplifiers, projectors, screens, LED walls, lighting rigs, and cabling - across conferences, weddings, corporate events, and live performances. Every booking involves checking equipment availability, quoting, scheduling delivery and setup, coordinating technicians, and invoicing. HiveSuite gives AV hire businesses one platform to manage enquiries, quotes, deposits, inventory, scheduling, crew, and invoicing.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Tracking your equipment inventory

An AV hire business typically manages hundreds of items across multiple categories - from high-value items like LED screens and mixing desks to high-quantity items like microphones, cables, and stands. HiveSuite tracks your inventory against bookings so you can see at a glance which items are available, which are committed, and which are out on hire. When you have three events on the same weekend, you can check availability instantly and quote with confidence.

Online enquiries and event bookings

HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a client fills in the form with their event date, venue, and AV requirements, HiveSuite creates a customer record and draft quote automatically. No copying details from emails or voicemails. Capture every enquiry during your busiest periods when you are out on installations.

Deposits and invoicing

HiveSuite lets you send a quote and collect a deposit when the client accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. Invoice the remaining balance before or after the event. The invoice reminder board tracks every outstanding payment at a glance so you always know who has paid and who needs a reminder.

Scheduling deliveries, setup, and collection

AV installations often need to happen within tight venue timeslots - setup the afternoon before a conference, soundcheck on the morning, then collection after the event wraps. HivePlanner is a visual drag-and-drop calendar that lets you schedule deliveries, setup, and collection across multiple events. Plan your week at a glance, assign jobs to specific team members, and adjust the schedule when plans change.

Keep your technicians in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - venue addresses, equipment lists, setup notes, and one-tap directions. They mark installations as complete and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support. Team members see only their own schedule - not financials, customer data, or business reports.

Customer portal for event planners and venues

The HiveSuite customer portal gives event planners, corporate clients, and venue managers a branded login where they can view their booking details, approve quotes, and pay invoices. Regular clients can log in and see their full booking history at any time.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which equipment was most hired last quarter", "what was my revenue from corporate events", "how many bookings came from the website" - and get instant answers from your own data as charts, tables, or dashboards. Track seasonal demand, identify your most popular equipment, and plan stock investment with real data.

Built for UK AV hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.