Generator hire software
to manage bookings, fleet & logistics.

Why UK generator hire businesses choose HiveSuite

Generator hire businesses serve two very different markets - short-term event hires for weddings, festivals, and outdoor events, and longer-term construction site contracts where temporary power is needed until mains connection. Both require tracking which generators are where, scheduling deliveries and collections, managing refuelling or servicing visits, and keeping on top of invoicing. HiveSuite gives generator hire businesses one platform to manage enquiries, quotes, deposits, fleet tracking, scheduling, and invoicing.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Tracking your fleet

Whether you run a fleet of small portable generators for events or larger diesel units for construction sites, HiveSuite tracks each generator against bookings so you can see at a glance what is available on any date. When a customer calls about a festival weekend and you already have most of your fleet committed, you can check availability instantly and quote with confidence. No more double-booking from diary clashes or spreadsheet errors.

Online enquiries and booking requests

HiveSuite includes embeddable enquiry forms you can add to your website or Google Business Profile. When a customer fills in the form with their event dates, site address, and power requirements, HiveSuite creates a customer record and draft quote automatically. No copying details from emails or voicemails. Capture every enquiry even during your busiest periods when you are out on deliveries.

Invoicing for events and site contracts

Generator hire invoicing varies - event hires are typically invoiced as a one-off after collection, while construction site contracts may run for weeks or months with periodic invoicing. HiveSuite handles both. Send quotes, collect deposits, invoice on completion for short hires, or set up recurring invoices for ongoing contracts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. The invoice reminder board tracks every outstanding payment at a glance.

Scheduling deliveries, collections, and servicing

Generator hire involves more than just delivery and collection. Long-term site hires need periodic refuelling and servicing visits. HivePlanner is a visual drag-and-drop calendar that lets you schedule all of this in one place. Assign jobs to specific drivers, see your full week at a glance, and adjust the schedule when plans change.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - site addresses, delivery or servicing notes, and one-tap directions. They mark jobs as complete and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support. Team members see only their own schedule - not financials, customer data, or business reports.

Customer portal

The HiveSuite customer portal gives your clients a branded login where they can view their hire details, approve quotes, and pay invoices. For construction site managers running long-term hires, this means they can check contract details and settle invoices without needing to call you.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "what is my fleet utilisation this month", "which generator size is most popular", "what is my revenue from construction contracts" - and get instant answers from your own data as charts, tables, or dashboards.

Built for UK generator hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.