Plant hire software
to manage bookings, fleet & invoicing.

Why UK plant hire businesses choose HiveSuite

Plant hire businesses manage fleets of mini diggers, excavators, dumpers, telehandlers, rollers, and attachments across multiple active hires. Machines go out for a day, a week, or months at a time. You need to know what is available, what is on site, what is due back, and what needs servicing. HiveSuite gives plant hire businesses one platform to manage enquiries, quotes, fleet tracking, scheduling, and invoicing without the complexity of enterprise asset management systems.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Tracking your fleet

A typical small plant hire business might manage a dozen mini diggers, several dumpers, a telehandler, and a range of attachments - buckets, breakers, augers, and post drivers. HiveSuite tracks each machine against bookings so you can see at a glance what is available, what is on hire, and what is due back. When a builder calls needing a 3-tonne digger next week and you need to check availability, you can answer with confidence instead of checking a whiteboard or spreadsheet.

Online enquiries and booking requests

HiveSuite includes embeddable enquiry forms you can add to your website or Google Business Profile. When a customer fills in the form with their hire dates, site address, and machine requirements, HiveSuite creates a customer record and draft quote automatically. No copying details from phone calls or text messages. Capture every enquiry even when you are out on deliveries.

Flexible invoicing

Plant hire invoicing varies - some hires are invoiced on collection, others weekly, and long-term contracts might be invoiced monthly. HiveSuite handles all of these. Send quotes, invoice on completion, or set up recurring invoices for ongoing hires. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. The invoice reminder board tracks every outstanding payment at a glance.

Scheduling deliveries and collections

HivePlanner is a visual drag-and-drop calendar that lets you schedule deliveries and collections across your fleet. Plan your week at a glance, assign jobs to specific drivers, and adjust the schedule when plans change - a customer extends their hire or needs an early collection, and you drag the job to a new slot.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - site addresses, delivery notes, and one-tap directions. They mark deliveries as complete and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support. Team members see only their own schedule - not financials, customer data, or business reports.

Customer portal for builders and contractors

The HiveSuite customer portal gives builders, contractors, and site managers a branded login where they can view their hire details, approve quotes, and pay invoices. Regular trade customers can log in and see their full hire history at any time.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "what is my fleet utilisation this month", "which machine type generates the most revenue", "which customers hire most frequently" - and get instant answers from your own data as charts, tables, or dashboards.

Built for UK plant hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.