Tool hire software
to manage bookings, inventory & invoicing.

Why UK tool hire businesses choose HiveSuite

Tool hire businesses manage a wide range of equipment - power drills, saws, breakers, compressors, pressure washers, generators, scaffold towers, and specialist trade tools - across dozens of active hires at any time. Tools go out for a day, a weekend, or weeks at a time. You need to know what is in stock, what is out on hire, what is due back, and what needs servicing. HiveSuite gives tool hire businesses one platform to manage enquiries, quotes, inventory tracking, scheduling, and invoicing.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Tracking your tool inventory

A tool hire business might stock hundreds of items across dozens of categories - from high-value items like concrete saws and plate compactors to everyday items like SDS drills and angle grinders, plus consumables and accessories. HiveSuite tracks your inventory against bookings so you can see at a glance what is available, what is out on hire, and what is due back. When a tradesman calls needing a specific tool tomorrow and you have three out on hire, you can check return dates instantly and give a clear answer.

Online enquiries and booking requests

HiveSuite includes embeddable enquiry forms you can add to your website or Google Business Profile. When a customer fills in the form with their hire dates and the tools they need, HiveSuite creates a customer record and draft quote automatically. No copying details from phone calls or text messages. Capture every enquiry even when you are busy in the yard or out on a delivery.

Flexible invoicing

Tool hire invoicing varies - some hires are invoiced on return, others daily or weekly, and trade account customers might be invoiced monthly. HiveSuite handles all of these. Send quotes, invoice on completion, or set up recurring invoices for ongoing accounts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. The invoice reminder board tracks every outstanding payment at a glance.

Scheduling deliveries and collections

Not every customer collects from your yard - many need tools delivered to site and collected afterwards. HivePlanner is a visual drag-and-drop calendar that lets you schedule deliveries and collections alongside walk-in bookings. Plan your week at a glance, assign jobs to specific team members, and adjust the schedule when plans change.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - customer addresses, delivery notes, and one-tap directions. They mark deliveries as complete and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.

Customer portal

The HiveSuite customer portal gives your customers a branded login where they can view their hire details, approve quotes, and pay invoices. Trade account customers can log in and see their full hire history at any time.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which tools are hired most often", "what is my utilisation rate this month", "which customers generate the most revenue" - and get instant answers from your own data as charts, tables, or dashboards. Track demand, identify underused stock, and plan investment with real data.

Built for UK tool hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.