Carnival booking software
to manage events, crew & logistics.

Why UK carnival businesses choose HiveSuite

Running a carnival, parade, or street entertainment business means managing a packed calendar of events - carnivals, pride parades, festivals, corporate events, community celebrations, and private bookings. Every event involves coordinating performers, costumes, floats, sound equipment, transport, and crew across multiple dates and locations. HiveSuite gives carnival businesses one platform to manage bookings, quotes, deposits, equipment, scheduling, crew, and invoicing.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Managing event bookings

HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When an event organiser fills in the form with their event date, location, and the type of entertainment they need, HiveSuite creates a customer record and draft quote automatically. No copying details from emails or social media messages. Capture every enquiry during your busiest periods.

Tracking floats, costumes, and equipment

A carnival business manages floats, costumes, props, sound systems, lighting rigs, and accessories. HiveSuite tracks your equipment against bookings so you can see at a glance what is available on any date. When you have multiple events on the same weekend, you can check availability instantly and quote with confidence.

Deposits and invoicing

HiveSuite lets you send a quote and collect a deposit when the client accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. Invoice the remaining balance after the event. The invoice reminder board tracks every outstanding payment at a glance.

Scheduling your season

Carnival season can mean back-to-back events across the country - a pride parade on Saturday, a community carnival on Sunday, and a corporate booking midweek. HivePlanner is a visual drag-and-drop calendar that lets you schedule events, assign performers and crew, and see your full season at a glance. If plans change, drag an event to a new slot and your team is updated automatically.

Keep your crew in the loop

Team members log in to HiveCrew where they see only their own events - locations, call times, performance details, and one-tap directions. They mark events as complete and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support. Team members see only their own schedule - not financials, customer data, or business reports.

Customer portal for event organisers

The HiveSuite customer portal gives event organisers, councils, and corporate clients a branded login where they can view their booking details, approve quotes, and pay invoices. This makes your business look professional and reduces the time you spend answering queries during busy periods.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "what was my revenue from pride events last year", "which months are busiest", "how many bookings came from the website" - and get instant answers from your own data as charts, tables, or dashboards.

Built for UK carnival businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.