Wedding equipment hire software
to manage bookings, inventory & invoicing.

Why UK wedding equipment hire businesses choose HiveSuite

Wedding equipment hire businesses supply everything that makes a venue look and feel right - tables, chairs, arches, centrepieces, tableware, linens, lighting, dance floors, and decorations. Peak season means multiple weddings every weekend, each with a detailed equipment list, specific delivery and collection windows, and deposits and balances to manage. HiveSuite gives wedding equipment hire businesses one platform to manage enquiries, quotes, deposits, inventory, scheduling, and invoicing.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Managing your wedding equipment inventory

Whether you stock 50 items or 500, HiveSuite tracks your inventory against bookings so you can see at a glance what is available, what is committed, and what is out on hire. When a couple enquires about 120 chairs and 15 round tables for a July wedding, you can check availability for that date instantly. No more double-booking from diary clashes or spreadsheet errors.

Online enquiries from couples and planners

HiveSuite includes embeddable enquiry forms you can add to your website, Instagram bio link, or wedding directory listing. When a couple or wedding planner fills in the form with their wedding date, venue, and equipment list, HiveSuite creates a customer record and draft quote automatically. No copying details from emails, Instagram messages, or phone calls.

Deposits and staged payments

Wedding equipment bookings are often made months in advance with multiple payment stages. HiveSuite lets you send a quote and collect a deposit when the couple accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. Invoice staged payments in the lead-up or the balance after the wedding. The invoice reminder board tracks every outstanding payment at a glance.

Scheduling deliveries, setup, and collections

Wedding weekends are carefully coordinated - equipment delivered and set up before the wedding, then collected afterwards. HivePlanner is a visual drag-and-drop calendar that lets you schedule deliveries, setup, and collections across multiple weddings. Plan your weekend at a glance, assign jobs to specific team members, and adjust the schedule when plans change.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - venue addresses, setup instructions, and one-tap directions. They mark deliveries as complete and log collection details. Everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.

Customer portal

The HiveSuite customer portal gives your customers a branded login where they can view their booking details, approve quotes, and pay invoices. Couples and wedding planners can log in and review their equipment list and booking status at any time.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which items are most popular for weddings", "what is my average order value", "which weekends are already fully booked" - and get instant answers from your own data as charts, tables, or dashboards.

Built for UK wedding equipment hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.