Equipment rental software
to manage bookings, inventory & invoicing.

Why UK equipment hire businesses choose HiveSuite

Equipment hire businesses come in all shapes and sizes - from plant and tool hire to event equipment, catering kit, AV gear, and specialist trade equipment. Whatever you hire out, the operational challenges are the same: tracking what is available, what is out on hire, and what is due back; managing bookings and deposits; scheduling deliveries and collections; and keeping on top of invoicing. HiveSuite gives equipment hire businesses one platform to manage all of this without the complexity of enterprise rental software.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Tracking equipment across every category

Whether you hire out 50 items or 500, HiveSuite tracks your inventory against bookings so you can see at a glance what is available, what is committed, and what is out on hire. When a customer enquires and you need to check availability, you can answer with confidence instead of checking a spreadsheet or whiteboard. No more double-booking from diary clashes or manual errors.

Online enquiries and booking requests

HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Google Business Profile. When a customer fills in the form with their hire dates, delivery address, and equipment needs, HiveSuite creates a customer record and draft quote automatically. No copying details from emails, phone calls, or text messages.

Flexible invoicing

Equipment hire invoicing varies by business - some hire out by the day, others weekly or monthly. Some require deposits, others invoice on return. HiveSuite handles all of these. Send quotes, collect deposits, invoice on completion, or set up recurring invoices for long-term hires. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. The invoice reminder board tracks every outstanding payment at a glance.

Scheduling deliveries and collections

HivePlanner is a visual drag-and-drop calendar that lets you schedule deliveries and collections across multiple active hires. Plan your week at a glance, assign jobs to specific team members, and adjust the schedule when plans change - drag a job to a new slot and your team is updated automatically.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - customer addresses, delivery notes, and one-tap directions. They mark deliveries as complete and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.

Customer portal

The HiveSuite customer portal gives your customers a branded login where they can view their hire details, approve quotes, and pay invoices. Trade account and repeat customers can log in and see their full hire history at any time.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which equipment is hired most often", "what is my utilisation rate this month", "which customers generate the most revenue" - and get instant answers from your own data as charts, tables, or dashboards.

Built for UK equipment hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.