Event rental software
to manage bookings, inventory & logistics.

Why UK event hire businesses choose HiveSuite

Event hire businesses supply everything that makes an event happen - marquees, furniture, lighting, catering equipment, dance floors, decorations, and specialist equipment. Whether you are supplying a wedding, corporate event, festival, or private party, the operational challenges are the same: tracking what is available, managing bookings and deposits, scheduling deliveries and collections, and keeping on top of invoicing. HiveSuite gives event hire businesses one platform to manage all of this without the complexity of enterprise rental software.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Managing a diverse equipment inventory

Event hire businesses stock a wide range of equipment across multiple categories. HiveSuite tracks your inventory against bookings so you can see at a glance what is available, what is committed, and what is out on hire. When a venue manager enquires about tables and lighting for a weekend you already have three events booked, you can check availability instantly and quote with confidence. No more double-booking from diary clashes or manual errors.

Online enquiries and event bookings

HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Google Business Profile. When a customer fills in the form with their event date, venue, and equipment needs, HiveSuite creates a customer record and draft quote automatically. No copying details from emails, phone calls, or text messages.

Deposits, staged payments, and invoicing

Event hire often involves deposits at booking and balance payments before or after the event. HiveSuite lets you send a quote and collect a deposit when the customer accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. The invoice reminder board tracks every outstanding payment at a glance.

Scheduling deliveries and collections

HivePlanner is a visual drag-and-drop calendar that lets you schedule deliveries, setup, and collections across multiple events. Plan your week at a glance, assign jobs to specific team members, and adjust the schedule when plans change - drag a job to a new slot and your team is updated automatically.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - venue addresses, setup instructions, and one-tap directions. They mark deliveries as complete and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.

Customer portal

The HiveSuite customer portal gives your customers a branded login where they can view their booking details, approve quotes, and pay invoices. Event organisers, venue managers, and wedding planners can log in and see their hire details at any time.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which items are most popular", "what were my busiest weekends last quarter", "which customers generate the most revenue" - and get instant answers from your own data as charts, tables, or dashboards.

Built for UK event hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.