Software for marquee companies
to manage bookings, logistics & invoicing.

Why UK marquee companies choose HiveSuite

Marquee hire is one of the most logistics-heavy businesses in the events industry. Every booking involves a site visit or detailed brief, a quote covering the structure itself plus linings, flooring, lighting, furniture, heating, and accessories, a deposit to secure the date, a delivery and erection window, interior fit-out, and then a strike and collection schedule - often overlapping with two or three other events on the same weekend. Most marquee companies start with spreadsheets and shared calendars. It works for a few bookings a month but breaks down fast when you are juggling 10 or 15 events over a peak summer weekend.

HiveSuite gives marquee companies one platform to manage the full lifecycle - from the initial enquiry through to the final invoice. No enterprise rental software complexity, no per-user pricing traps. Just the tools a small or growing UK marquee company actually needs.

All your marquee quotes in one place - track status from draft to accepted.

Enquiries from your website and social media

Most marquee enquiries start with a form submission or a phone call. HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a couple fills in their wedding date, venue, estimated guest count, and what they are looking for, HiveSuite creates a customer record and draft quote automatically. During peak wedding season when your phone does not stop ringing and you are out on site all day, every enquiry is still captured.

Marquee and accessory availability

You might carry four clearspan structures in different sizes, two traditional pole marquees, a stretch tent, and a sailcloth marquee - plus hundreds of linings, flooring sections, round and trestle tables, chiavari and folding chairs, dance floors, lighting sets, and heating units. Knowing what is available on a given weekend is the difference between quoting accurately and discovering on Wednesday that the 9m x 18m clearspan is already committed for Saturday. HiveSuite tracks your full inventory against bookings so you can check availability instantly and build quotes you know you can deliver on.

Quoting for complex marquee packages

Marquee quotes are rarely simple. A single wedding quote might include the structure, ivory linings, matting and cassette flooring, 15 round tables, 150 chiavari chairs, a starlight ceiling panel, festoon lighting, two patio heaters, and a generator. HiveSuite lets you build itemised quotes with line items for every element. HiveAssist, the built-in AI assistant, drafts line items from a short description of the package. Send the quote from your phone after a site visit and let the customer accept online with a single click.

HiveAssist drafts detailed quote line items from a short description of the marquee package.

Deposits, balance invoicing, and payment chasing

Most marquee companies take a deposit to confirm the booking - typically 25-50% - with the balance due before delivery or shortly after the event. HiveSuite handles this natively. Send the quote, collect the deposit via Stripe (included on all plans) or your own method, then invoice the balance at your chosen point. The invoice reminder board shows every outstanding deposit and balance at a glance. No more scrolling through emails to remember who has paid and who has not.

HiveSuite integrates with Xero and QuickBooks so your invoices, payments, and customer records sync automatically. No double-entry, no manual exports.

Scheduling deliveries, erections, fit-outs, and strikes

A typical peak-season week might look like: deliver and erect at two sites on Wednesday and Thursday, fit out interiors on Friday, then strike and collect from three events on Monday and Tuesday - while your other crew is already delivering to the next weekend's bookings. HivePlanner is a visual drag-and-drop calendar that lets you schedule every stage for every event across your full team. If plans change - a venue moves access times, weather forces an earlier erection, or a customer adds last-minute items - drag the job to a new slot and your crew is updated automatically.

Visual scheduling for deliveries, erections, fit-outs, and strikes across your full team.

Keep your erection and strike crews in the loop

Crew members log in to HiveCrew where they see only their own jobs - site addresses, access instructions, setup notes, and one-tap directions. They mark stages as complete and everything syncs back in real time. No more group WhatsApp messages or printed run sheets that are out of date before the van leaves the yard. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.

Customer portal for couples, planners, and venues

The HiveSuite customer portal gives your customers a branded login where they can view their booking details, approve quotes, pay deposits and balances, and message your team. Wedding couples can check what is included in their package. Event planners and venue managers who book regularly can see their full history. It makes your business look professional and cuts down on "just checking" phone calls during your busiest periods.

Seasonal reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "what were my busiest weekends last season", "which marquee type generates the most revenue", "how many enquiries converted to bookings", "show me all outstanding balances" - and get instant answers as charts, tables, or dashboards. Plan stock investment, staffing, and marketing spend with real data from your own business.

Built for UK marquee companies

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing, no feature locks - every plan includes everything from day one. Plans start from just £34.99 per month with a 30-day free trial and no credit card required.