Tent hire software
to manage bookings, inventory & invoicing.

Why UK tent hire businesses choose HiveSuite

Tent hire businesses supply bell tents, stretch tents, tipis, safari tents, gazebos, and event shelters for weddings, festivals, parties, and corporate events. Weekends fill up fast - especially during summer - and managing bookings, deposits, tent availability, deliveries, setup, and invoicing across multiple events gets complicated quickly. HiveSuite gives tent hire businesses one platform to manage enquiries, quotes, deposits, inventory, scheduling, and invoicing.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Tracking tent availability

Knowing which tents are available on a given weekend is essential. HiveSuite tracks your inventory against bookings so you can see at a glance which tents are free, which are booked, and which are out on hire. When a customer enquires about a wedding weekend you already have several bookings for, you can check availability instantly and quote with confidence. No more double-booking from diary clashes or spreadsheet errors.

Online bookings and enquiries

HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a customer fills in the form with their event date, site address, and tent requirements, HiveSuite creates a customer record and draft quote automatically. No copying details from emails, WhatsApp, or voicemails. Capture every enquiry even during your busiest weekends.

Deposits and invoicing

Most tent hire businesses require a deposit to secure the booking. HiveSuite lets you send a quote and collect a deposit when the customer accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. Invoice the remaining balance before or after the event. The invoice reminder board tracks every outstanding payment at a glance.

Scheduling deliveries, setup, and collections

A busy weekend might mean delivering and setting up at three events on Friday, with collections on Monday. HivePlanner is a visual drag-and-drop calendar that lets you schedule deliveries, setup, and collections across multiple events. Plan your weekend at a glance, assign jobs to specific team members, and adjust the schedule when plans change.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - site addresses, setup instructions, and one-tap directions. They mark deliveries as complete and log collection details. Everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.

Customer portal

The HiveSuite customer portal gives your customers a branded login where they can view their booking details, approve quotes, and pay invoices. Wedding couples and event organisers can log in and see their hire details at any time.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which tent types are most popular", "what were my busiest weekends last summer", "how many bookings came from the website" - and get instant answers from your own data as charts, tables, or dashboards.

Built for UK tent hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.