Tent hire software
to manage bookings, inventory & invoicing.
Track your tent inventory, take bookings and deposits online, schedule deliveries and collections, and invoice automatically. One platform for your tent hire business.
What's included
Built for your business
Booking software for tent hire companies
Online booking forms
Customers submit tent hire requests through an embeddable form on your website. HiveSuite creates a customer record and draft quote automatically - event date, site address, and tent requirements captured instantly.
Tent inventory tracking
Track your full range - bell tents, stretch tents, tipis, safari tents, gazebos, and accessories. See what is available on any date and avoid double-bookings.
Deposits & invoicing
Collect a deposit when the customer books. Invoice the balance before or after the event. Stripe is included on all plans, or use your own payment methods.
Delivery & collection
Schedule deliveries, setup, and collections on a visual drag-and-drop calendar. Plan your week across multiple events with setup and takedown slots.
Team scheduling
Assign delivery and setup jobs to your team. Team members see their schedule, site addresses, and setup notes on their phone via HiveCrew.
Seasonal reporting
HiveIntel shows your busiest weekends, most popular tent types, revenue trends, and seasonal demand so you can plan stock investment.
Why UK tent hire businesses choose HiveSuite
Tent hire businesses supply bell tents, stretch tents, tipis, safari tents, gazebos, and event shelters for weddings, festivals, parties, and corporate events. Weekends fill up fast - especially during summer - and managing bookings, deposits, tent availability, deliveries, setup, and invoicing across multiple events gets complicated quickly. HiveSuite gives tent hire businesses one platform to manage enquiries, quotes, deposits, inventory, scheduling, and invoicing.
HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.
Tracking tent availability
Knowing which tents are available on a given weekend is essential. HiveSuite tracks your inventory against bookings so you can see at a glance which tents are free, which are booked, and which are out on hire. When a customer enquires about a wedding weekend you already have several bookings for, you can check availability instantly and quote with confidence. No more double-booking from diary clashes or spreadsheet errors.
Online bookings and enquiries
HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a customer fills in the form with their event date, site address, and tent requirements, HiveSuite creates a customer record and draft quote automatically. No copying details from emails, WhatsApp, or voicemails. Capture every enquiry even during your busiest weekends.
Deposits and invoicing
Most tent hire businesses require a deposit to secure the booking. HiveSuite lets you send a quote and collect a deposit when the customer accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. Invoice the remaining balance before or after the event. The invoice reminder board tracks every outstanding payment at a glance.
Scheduling deliveries, setup, and collections
A busy weekend might mean delivering and setting up at three events on Friday, with collections on Monday. HivePlanner is a visual drag-and-drop calendar that lets you schedule deliveries, setup, and collections across multiple events. Plan your weekend at a glance, assign jobs to specific team members, and adjust the schedule when plans change.
Keep your team in the loop
Team members log in to HiveCrew where they see only their own jobs for the day - site addresses, setup instructions, and one-tap directions. They mark deliveries as complete and log collection details. Everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.
Customer portal
The HiveSuite customer portal gives your customers a branded login where they can view their booking details, approve quotes, and pay invoices. Wedding couples and event organisers can log in and see their hire details at any time.
Reporting with HiveIntel
HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which tent types are most popular", "what were my busiest weekends last summer", "how many bookings came from the website" - and get instant answers from your own data as charts, tables, or dashboards.
Built for UK tent hire businesses
HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.
Quote on-site
Create a professional branded quote from your phone while still with the customer. Send it instantly by email.
Schedule & dispatch
Drag the job onto your visual calendar. Assign to a team member. They see it on HiveCrew immediately.
Invoice & get paid
Convert the quote to an invoice in one click. Add a Stripe payment link. Most customers pay the same day.
Ready to try it for your trade?
30-day free trial with full access. No credit card needed. Set up in under a minute.
Make it yours
Customise every workflow to fit your business
Every business works differently. HiveSuite gives you the tools to tailor quotes, invoices, jobs, and customer records to match the way you actually work - no developer needed.
Custom fields
Add your own fields to customers, quotes, invoices, and jobs. Text, dropdowns, dates, multi-select, checkboxes - capture exactly what your business needs.
Calculated fields & surcharges
Build formulas that auto-calculate values on quotes and invoices. Add surcharge fields that feed directly into your totals - no manual maths.
Custom statuses & workflows
Define your own job, quote, and invoice statuses with custom colours and transition rules. Match the stages your business actually uses.
Custom document templates
Design your own quote and invoice PDFs with your branding. Custom fields and calculated values pull through automatically.
Public enquiry forms
Embed custom forms on your website that auto-create customers and quotes in HiveSuite. Capture the information that matters to your trade.
Always evolving
HiveSuite is actively developed based on user feedback. New workflow customisations and features are added regularly - if something is missing, let us know.
The full platform
Four products. One subscription.
Every plan includes all four products - no picking and choosing.
HiveCRM
Customer records, quotes, invoices, Stripe payments, recurring invoices, and inventory.
HivePlanner
Visual drag-and-drop scheduling, conflict detection, time tracking, and location planning.
HiveIntel
Ask in plain English. Get live reports, custom dashboards, and scheduled email delivery.
HiveCrew
Progressive Web App for field teams. GPS nav, photo uploads, time tracking, customer updates.
Explore features
Deep dive into key features
All features. Every plan.
No feature locks. No per-module pricing. Every plan includes HiveCRM, HivePlanner, HiveIntel, HiveCrew, Customer Portal, and Stripe payments. Choose by team size.
Try free for 30 days.
No card needed.
Full access to every feature. Set up in under a minute. UK-based support included.
- All 4 products included from day one
- Full HiveIntel AI reporting
- Customer Portal for all your customers
- HiveCrew for your field team
- Stripe payments on all plans
- UK-based founder support
What our customers say
"Moving from WhatsApp to HiveSuite was the best move I've made for my locksmith business." The automation handles my website leads and quotes while I'm out on jobs, and the AI even found over £300 in forgotten unpaid invoices.
Kay
Locksmith
"I can literally ask 'who hasn't paid me yet' and get the answer in seconds."
Typos? Doesn't matter.
If you're running everything from your phone, this just works.
James W.
Landscaper
"I've tried plenty of other management tools - HiveSuite is by far the easiest to use for a small business." Being able to work directly with the developers to shape new features has made a real difference to how I run things day to day.
Paul M.
Small Business Owner
Verified reviews on Trustpilot
Similar industries
Software for related trades
Common questions
Frequently asked
Is HiveSuite suitable for tent hire businesses?
Can I track tent availability across busy weekends?
Can customers book and pay a deposit online?
Can I schedule deliveries and setup across multiple events?
Can my team see their jobs on their phone?
What is the best software for tent hire businesses in the UK?
How much does HiveSuite cost?
Is there a free trial?
Does it work on mobile?
Is it built for UK businesses?
Can I cancel any time?
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