Schedule monthly monitoring and flushing across every client site, record each visit with checklists and photos, issue risk assessments from the job and bill contracts automatically.
30-day free trialEvery feature, every planFrom £34.99/mo inc VAT
What's included
built for your business
A Legionella Risk Assessment template designed around the L8 Approved Code of Practice.
Recurring monthly, quarterly or custom visits for temperature checks and flushing.
Your own checklist templates with readings, notes and photos, issued from the visit.
Many locations per client, each with contacts, access notes, documents and history.
Attach lab results and certificates to the job and share them through the Customer Portal.
Recurring invoices and client order numbers.
Water hygiene work is regular, documented and audited: monthly temperature monitoring, flushing, sampling and risk assessment reviews across many client sites. HiveSuite schedules every visit and keeps every record against the right site.
HiveSuite includes a Legionella Risk Assessment template designed around the L8 Approved Code of Practice, issued from the job and stored against the site, with a review date recorded on the assessment. HiveSuite does not carry out the assessment; your competent assessor completes it. See also legionella software.
Set up recurring visits for temperature monitoring, flushing and other routine tasks, monthly, quarterly or on a custom interval. Assign the technician, and use job types to require a record before the visit can be completed.
Build monitoring and flushing checklists in Certificate Studio with fields for your readings, checklist items marked Done or N/A, notes and photos. HiveSuite does not connect to thermometers or data loggers; technicians record readings in the template.
Upload laboratory results and certificates to the job or the document library, and share them with clients through the Customer Portal.
Each client can have many locations with their own contacts, access notes and documents. Record client order numbers on jobs and set up recurring invoices for monitoring contracts.
Technicians use HiveCrew on their phone to see their own jobs, site notes and photos, tap On my way and Arrived, log time, record materials and add photos and notes as they work. They see only what you allow. The native Android app works offline and syncs each change when it reconnects. On iPhone, HiveSuite runs as an installable web app that needs a connection while the native iOS app awaits App Store approval.
HiveSuite is UK-built, priced in GBP including VAT, and every plan includes every feature. Plans start at £34.99 per month, with a 30-day free trial and no credit card required. See pricing.
how it works
Create a professional branded quote from your phone while still with the customer. Send it instantly by email.
Drag the job onto your visual calendar. Assign to a team member. They see it on HiveCrew immediately.
Convert the quote to an invoice in one click, or raise it from the job with the parts and hours used. Add a Stripe payment link so customers can pay online.
30-day free trial with full access. No credit card needed. Set up in under a minute.
make it yours
Every business works differently. HiveSuite gives you the tools to tailor quotes, invoices, jobs, and customer records to match the way you actually work - no developer needed.
Add your own fields to customers, quotes, invoices, and jobs. Text, dropdowns, dates, multi-select, checkboxes - capture exactly what your business needs.
Build formulas that auto-calculate values on quotes and invoices. Add surcharge fields that feed directly into your totals - no manual maths.
Define your own job, quote, and invoice statuses with custom colours and transition rules. Match the stages your business actually uses.
Design your own quote and invoice PDFs with your branding. Custom fields and calculated values pull through automatically.
Add forms to your website that create customers and draft quotes in HiveSuite, let customers pick a booking slot, and track every lead to Won in one inbox. Capture the information that matters to your trade.
HiveSuite is actively developed based on user feedback. New workflow customisations and features are added regularly - if something is missing, let us know.
the full platform
Every plan includes every product - no picking and choosing.
Customers, quotes, invoices
Every customer, quote and invoice in one place, so nothing is typed twice.
Scheduling and pipeline
Drag jobs onto the calendar, see who is free and catch clashes early.
Ask, reports, dashboards
Ask about your business in plain English and get a report back in seconds.
Your team, in sync
Everyone sees their next job first, tracks time and updates jobs from site.
Equipment hire and rental
Hire out kit from your stock list, priced from rate cards and booked onto jobs.
Vans, plant and drivers
MOT, tax and insurance reminders, daily vehicle checks and vehicles booked onto jobs.
Holiday and absence
Allowances, requests and sickness, checked every time someone is booked.
simple pricing
No feature locks and no per-module pricing. Prices include VAT. Month-to-month, cancel any time.
Solo
£34.99/mo inc VAT
1 admin/staff, 2 crew
Small Team
£89.99/mo inc VAT
5 admin/staff, 5 crew
Growing Team
£149.99/mo inc VAT
10 admin/staff, 10 crew
Professional
£249.99/mo inc VAT
20 admin/staff, unlimited crew
Enterprise
£499.99/mo inc VAT
Up to 50 users
overheard in the hive
"Moving from WhatsApp to HiveSuite was the best move I've made for my locksmith business."
The automation handles my website leads and quotes while I'm out on jobs, and HiveIntel found over £300 in unpaid invoices I'd completely forgotten about.
"I can literally ask 'who hasn't paid me yet' and get the answer in seconds."
Typos? Doesn't matter. If you're running everything from your phone, this just works.
"HiveSuite is by far the easiest management tool I've used for a small business."
Working directly with the developers to shape new features has made a real difference to how I run things.
See what others say on Trustpilot
similar industries
Yes. HiveSuite covers risk assessments, monitoring and flushing rounds, your own monitoring records, sample results, client sites and contract billing, from £34.99/month including VAT.
Yes. A Legionella Risk Assessment template designed around the L8 Approved Code of Practice is included. Your competent assessor completes it.
Yes. Set up recurring visits monthly or on a custom interval for each site.
No. Record readings in your own monitoring template in Certificate Studio.
Yes. Certificates and documents can be shared with clients through the Customer Portal.
Plans start from £34.99/month (Solo) and go up to £499.99/month (Enterprise). All plans include every feature - quotes, invoicing, scheduling, HiveIntel AI reporting, customer portal, and more. Prices include VAT.
Yes - every plan includes a full 30-day free trial with no credit card required. You get access to all features from day one.
Yes. HiveSuite is fully responsive on any device. Team members access their jobs through HiveCrew, which is available as a native app on Android and as an installable web app on iPhone.
Yes, on Android. The HiveSuite Android app has offline mode switched on for every account: your upcoming and overdue jobs, customer details, site notes and checklists are saved to the phone, and anything you change syncs when you are back online. On iPhone, HiveSuite runs as an installable web app and needs a connection.
Yes. HiveSuite is built and supported by a UK-based team, priced in GBP including VAT, and designed for UK contractors and mobile service businesses.
Yes. Plans are month to month with no contracts, and you can cancel whenever you like from your account settings, with no cancellation fees. You keep access until the end of your current billing period or free trial, so export any data you need before then. Refunds are covered by our Refund & Cancellation Policy.
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