Wedding planner software
to manage clients, scheduling & invoicing.

Why UK wedding planners choose HiveSuite

Wedding planners juggle multiple weddings at different stages - from initial enquiry and venue sourcing through to the wedding day itself. Each wedding has its own timeline, supplier list, client preferences, and payment schedule. Managing all of this across spreadsheets, notebooks, and email threads is a recipe for missed details. HiveSuite gives wedding planners one platform to manage client details, scheduling, communication, and invoicing.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Managing your wedding clients

Every couple is different - different venues, different styles, different budgets, different timelines. HiveSuite keeps all your client details in one place: contact information, wedding date, venue, guest count, preferences, supplier details, and every note from every conversation. When a couple calls to discuss centrepiece options, you have their full file in front of you instantly.

Online enquiries from couples

HiveSuite includes embeddable enquiry forms you can add to your website, Instagram bio link, or wedding directory listing. When a couple fills in the form with their wedding date, venue, and what they are looking for, HiveSuite creates a customer record automatically. No copying details from Instagram messages, emails, or voicemails.

Deposits and staged payments

Wedding planning fees are often structured as a deposit followed by staged payments - a booking fee, interim payments, and a final balance. HiveSuite lets you send a quote and collect a deposit when the couple commits. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. The invoice reminder board tracks every outstanding payment at a glance.

Scheduling across multiple weddings

At any given time you might be planning five or ten weddings, each at a different stage. HivePlanner is a visual drag-and-drop calendar that lets you schedule client meetings, venue visits, supplier appointments, and wedding days across all your active weddings. See your week at a glance, and adjust the schedule when plans change.

Keep your team in the loop

If you have coordinators or on-the-day assistants, they log in to HiveCrew where they see only their own assignments - client details, venue addresses, timelines, and one-tap directions. Everything syncs in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.

Customer portal

The HiveSuite customer portal gives your couples a branded login where they can view their wedding details, approve quotes, and pay invoices. Couples can check their planning status at any time without needing to call or email you - reducing the back-and-forth during a stressful planning period.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "how many weddings am I planning this year", "what is my average booking value", "which months are my busiest" - and get instant answers from your own data as charts, tables, or dashboards.

Built for UK wedding planners

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.