Wedding supplier software
to manage bookings, scheduling & invoicing.

Why UK wedding suppliers choose HiveSuite

Wedding suppliers - florists, caterers, cake makers, photographers, videographers, stationery designers, hair and makeup artists, and more - all face the same challenges: managing enquiries during peak season, collecting deposits months in advance, keeping track of each couple's preferences, and invoicing around the wedding date. HiveSuite gives wedding suppliers one platform to manage bookings, client details, scheduling, and invoicing.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Managing your wedding calendar

Peak wedding season means multiple bookings every weekend. HiveSuite gives you a clear visual calendar showing all your weddings, so you can see at a glance which dates are available and which are booked. When a couple enquires about a date, you can check availability instantly and respond with confidence. No more double-booking from diary clashes.

Online enquiries from couples and planners

HiveSuite includes embeddable enquiry forms you can add to your website, Instagram bio link, or wedding directory listing. When a couple or wedding planner fills in the form with their wedding date, venue, and requirements, HiveSuite creates a customer record and draft quote automatically. No copying details from Instagram messages, emails, or voicemails.

Deposits and staged payments

Wedding bookings are often made months in advance with a deposit to secure the date. HiveSuite lets you send a quote and collect a deposit when the couple accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. Invoice staged payments in the lead-up or the balance after the wedding. The invoice reminder board tracks every outstanding payment at a glance.

Client details and wedding notes

Keep all your couple details in one place - contact information, wedding date, venue, preferences, mood boards, tasting notes, and every conversation. When you meet a couple to discuss their flowers or menu, you have their full file in front of you. Build up a client history so you can reference past work when couples ask for examples.

Keep your team in the loop

If you have a team - assistants, second shooters, delivery drivers, or setup crews - they log in to HiveCrew where they see only their own jobs for the day. Venue addresses, setup notes, and one-tap directions. Everything syncs in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.

Customer portal

The HiveSuite customer portal gives your couples a branded login where they can view their booking details, approve quotes, and pay invoices. Couples can check their status at any time without needing to call or message you.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "how many weddings have I booked this year", "what is my average order value", "which months are my busiest" - and get instant answers from your own data as charts, tables, or dashboards.

Built for UK wedding suppliers

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.