Bouncy castle booking software
to manage bookings, availability & invoicing.

Why UK bouncy castle hire businesses choose HiveSuite

Bouncy castle hire is one of the most popular party hire businesses in the UK. Weekends fill up fast - especially during summer and school holidays - and managing bookings, deposits, castle availability, deliveries, and invoicing across dozens of parties gets complicated quickly. HiveSuite gives bouncy castle hire businesses one platform to manage enquiries, quotes, deposits, scheduling, and invoicing.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Tracking castle availability

Knowing which castles are available on a given weekend is essential. HiveSuite tracks your inventory against bookings so you can see at a glance which castles are free, which are booked, and which are out on hire. When a customer enquires about a birthday party on a Saturday you already have six bookings for, you can check availability instantly and quote with confidence. No more double-booking from diary clashes or spreadsheet errors.

Online bookings and enquiries

HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a customer fills in the form with their party date, address, and castle choice, HiveSuite creates a customer record and draft quote automatically. No copying details from Facebook messages, WhatsApp, or voicemails. Capture every enquiry even during your busiest weekends. Want customers to choose a time themselves? Add a booking slot to the form and they pick a date and one of your free times. Each booking lands in HivePlanner Requests, and approving it puts the job in your diary at that time. See how online booking works.

Deposits and invoicing

Most bouncy castle hire businesses require a deposit to secure the booking. HiveSuite lets you send a quote and collect a deposit when the customer accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. Invoice the remaining balance before or after the party. The invoice reminder board tracks every outstanding payment at a glance.

Scheduling deliveries and collections

A busy weekend might mean delivering to six birthday parties on Saturday morning and collecting from four on Sunday. HivePlanner is a visual drag-and-drop calendar that lets you schedule deliveries and collections across multiple parties. Plan your weekend at a glance, assign jobs to specific team members, and adjust the schedule when plans change. The Map view in HivePlanner puts the day or week of jobs on a map as pins coloured by status, so you can see which deliveries and collections sit close together before you plan the runs.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - customer addresses, setup instructions, and one-tap directions. They mark deliveries as complete and log collection details. Everything syncs back in real time. HiveCrew is available as a native app on Android with offline mode, so jobs, check-ins, photos, notes and certificates keep working with no signal and sync automatically when you reconnect. On iOS it installs as a Progressive Web App with push notifications, and a native iOS app is awaiting App Store approval.

Customer portal

The HiveSuite customer portal gives your customers a branded login where they can view their booking details, approve quotes, and pay invoices. This makes your business look professional and reduces the time you spend answering queries during busy periods.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which castles are most popular", "what were my busiest weekends last summer", "how many bookings came from the website" - and get instant answers from your own data as charts, tables, or dashboards.

Built for UK bouncy castle hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.