Bouncy castle booking software
to manage bookings, availability & invoicing.
Take bookings and deposits online, track which castles are available, schedule deliveries and collections, and invoice automatically. One platform for your bouncy castle hire business.
What's included
Built for your business
Booking software for bouncy castle hire companies
Online booking forms
Customers submit booking requests through an embeddable form on your website. HiveSuite creates a customer record and draft quote automatically - party date, address, and castle choice captured instantly.
Castle availability
Track your full range of castles and inflatables. See what is available on any date and avoid double-bookings across busy weekends.
Deposits & payments
Collect a deposit when the customer books. Invoice the balance before or after the party. Stripe is included on all plans, or use your own payment methods.
Delivery & collection
Schedule deliveries and collections on a visual drag-and-drop calendar. Plan your weekend across multiple parties with setup and collection slots.
Team scheduling
Assign delivery and setup jobs to your team. Team members see their schedule, customer addresses, and setup notes on their phone via HiveCrew.
Seasonal reporting
HiveIntel shows your busiest weekends, most popular castles, and revenue trends so you can plan stock investment around peak demand.
Why UK bouncy castle hire businesses choose HiveSuite
Bouncy castle hire is one of the most popular party hire businesses in the UK. Weekends fill up fast - especially during summer and school holidays - and managing bookings, deposits, castle availability, deliveries, and invoicing across dozens of parties gets complicated quickly. HiveSuite gives bouncy castle hire businesses one platform to manage enquiries, quotes, deposits, scheduling, and invoicing.
HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.
Tracking castle availability
Knowing which castles are available on a given weekend is essential. HiveSuite tracks your inventory against bookings so you can see at a glance which castles are free, which are booked, and which are out on hire. When a customer enquires about a birthday party on a Saturday you already have six bookings for, you can check availability instantly and quote with confidence. No more double-booking from diary clashes or spreadsheet errors.
Online bookings and enquiries
HiveSuite includes embeddable enquiry forms you can add to your website, Facebook page, or Instagram bio link. When a customer fills in the form with their party date, address, and castle choice, HiveSuite creates a customer record and draft quote automatically. No copying details from Facebook messages, WhatsApp, or voicemails. Capture every enquiry even during your busiest weekends.
Deposits and invoicing
Most bouncy castle hire businesses require a deposit to secure the booking. HiveSuite lets you send a quote and collect a deposit when the customer accepts. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. Invoice the remaining balance before or after the party. The invoice reminder board tracks every outstanding payment at a glance.
Scheduling deliveries and collections
A busy weekend might mean delivering to six birthday parties on Saturday morning and collecting from four on Sunday. HivePlanner is a visual drag-and-drop calendar that lets you schedule deliveries and collections across multiple parties. Plan your weekend at a glance, assign jobs to specific team members, and adjust the schedule when plans change.
Keep your team in the loop
Team members log in to HiveCrew where they see only their own jobs for the day - customer addresses, setup instructions, and one-tap directions. They mark deliveries as complete and log collection details. Everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.
Customer portal
The HiveSuite customer portal gives your customers a branded login where they can view their booking details, approve quotes, and pay invoices. This makes your business look professional and reduces the time you spend answering queries during busy periods.
Reporting with HiveIntel
HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which castles are most popular", "what were my busiest weekends last summer", "how many bookings came from the website" - and get instant answers from your own data as charts, tables, or dashboards.
Built for UK bouncy castle hire businesses
HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.
Quote on-site
Create a professional branded quote from your phone while still with the customer. Send it instantly by email.
Schedule & dispatch
Drag the job onto your visual calendar. Assign to a team member. They see it on HiveCrew immediately.
Invoice & get paid
Convert the quote to an invoice in one click. Add a Stripe payment link. Most customers pay the same day.
The full platform
Four products. One subscription.
Every plan includes all four products - no picking and choosing.
HiveCRM
Customer records, quotes, invoices, Stripe payments, recurring invoices, and inventory.
HivePlanner
Visual drag-and-drop scheduling, conflict detection, time tracking, and location planning.
HiveIntel
Ask in plain English. Get live reports, custom dashboards, and scheduled email delivery.
HiveCrew
Progressive Web App for field teams. GPS nav, photo uploads, time tracking, customer updates.
All features. Every plan.
No feature locks. No per-module pricing. Every plan includes HiveCRM, HivePlanner, HiveIntel, HiveCrew, Customer Portal, and Stripe payments. Choose by team size.
Try free for 30 days.
No card needed.
Full access to every feature. Set up in under a minute. UK-based support included.
- All 4 products included from day one
- Full HiveIntel AI reporting
- Customer Portal for all your customers
- HiveCrew for your field team
- Stripe payments on all plans
- UK-based founder support
Similar industries
Software for related trades
Common questions
Frequently asked
Is HiveSuite suitable for bouncy castle hire businesses?
Can I track castle availability across busy weekends?
Can customers book and pay a deposit online?
Can I schedule deliveries across multiple parties?
Can my team see their delivery jobs on their phone?
What is the best booking software for bouncy castle hire in the UK?
How much does HiveSuite cost?
Is there a free trial?
Does it work on mobile?
Is it built for UK businesses?
Can I cancel any time?
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No credit card required - cancel any time - all features included