Access equipment hire software
to manage bookings, tracking & invoicing.

Why UK access equipment hire businesses choose HiveSuite

Access equipment hire businesses supply cherry pickers, scissor lifts, boom lifts, spider lifts, access towers, scaffold towers, and powered access platforms to construction sites, maintenance projects, and industrial facilities. Equipment goes out for days, weeks, or months at a time, and you need to know what is in your yard, what is on site, what is due back, and what needs inspecting. HiveSuite gives access equipment hire businesses one platform to manage enquiries, quotes, inventory tracking, scheduling, and invoicing.

HiveSuite is UK-built, priced in GBP including VAT, and designed for how UK service businesses actually work. No per-user pricing traps, no feature locks - every plan includes everything from day one.

Tracking your access equipment fleet

An access equipment hire business might have dozens of machines across multiple categories - from small push-around scissor lifts to large boom lifts and spider lifts. HiveSuite tracks your equipment against bookings so you can see at a glance what is available, what is out on hire, and what is due back. When a contractor calls needing a cherry picker next week and you have several out on long-term hires, you can check return dates instantly and give a clear answer.

Online enquiries and booking requests

HiveSuite includes embeddable enquiry forms you can add to your website or Google Business Profile. When a customer fills in the form with their hire dates, site address, and equipment requirements, HiveSuite creates a customer record and draft quote automatically. No copying details from phone calls, emails, or text messages. Capture every enquiry even when you are out on deliveries.

Flexible invoicing

Access equipment hire invoicing varies - some hires are invoiced weekly, others daily or monthly. Trade account customers might be invoiced on a recurring basis. HiveSuite handles all of these. Send quotes, invoice on completion, or set up recurring invoices for long-term hires. Stripe is included on all plans if you want to offer card payments, or you can use your own payment methods. The invoice reminder board tracks every outstanding payment at a glance.

Scheduling deliveries and collections

Access equipment often needs delivering to site on a low loader or trailer. HivePlanner is a visual drag-and-drop calendar that lets you schedule deliveries and collections across multiple active hires. Plan your week at a glance, assign jobs to specific team members, and adjust the schedule when plans change.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - site addresses, delivery notes, and one-tap directions. They mark deliveries as complete and everything syncs back in real time. HiveCrew is available as a native app on Android and as an installable Progressive Web App on iOS with push notification support.

Customer portal

The HiveSuite customer portal gives your customers a branded login where they can view their hire details, approve quotes, and pay invoices. Trade account and repeat customers can log in and see their full hire history at any time.

Reporting with HiveIntel

HiveIntel is HiveSuite's built-in reporting and AI analytics tool. Ask questions in plain English - "which machines are hired most often", "what is my utilisation rate this month", "which customers generate the most revenue" - and get instant answers from your own data as charts, tables, or dashboards.

Built for UK access equipment hire businesses

HiveSuite is designed from the ground up for UK service businesses - GBP pricing that includes VAT and workflows that match how UK hire businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.