Painting & decorating software for UK painters & decorators.

Why UK painters and decorators choose HiveSuite

Painting and decorating means juggling multiple jobs, keeping customers updated, quoting room by room, and getting paid promptly. HiveSuite gives painters and decorators one platform to create detailed quotes on-site, schedule multi-day jobs, track materials costs, send professional invoices, and collect card payments instantly.

HiveSuite is UK-built, priced in GBP including VAT, and works from any device - quote from the customer's house, check your schedule between jobs, and send invoices from the van.

Quoting for painting and decorating work

Painting quotes need to account for preparation, coats, materials, and labour - and customers want to see a clear breakdown of what they are paying for. HiveSuite lets you build detailed room-by-room or area-by-area quotes on your phone while still at the customer's property. Add line items for preparation work, paint, primer, sundries, and labour, then send the quote by email before you leave.

HiveAssist, the built-in AI assistant, drafts quote line items from a short description of the job. Describe the work - "full redecoration, 3-bed house, mist coat ceilings, 2 coats walls, gloss woodwork throughout" - and get a structured quote with materials and labour that you review, adjust, and send. You can also send multi-option quotes so the customer can choose between different scope levels - walls only versus full redecoration including woodwork.

Quotes are branded with your business name and logo and can be accepted online with a single click. Once accepted, convert to an invoice or raise a deposit invoice before work starts.

Painter and decorator scheduling software for multi-day jobs

Most painting and decorating jobs span multiple days, and you are often juggling several projects at once. HivePlanner is a visual drag-and-drop calendar that lets you block out days for each job, assign team members to specific projects, and see at a glance what is coming up. If a job overruns or a customer reschedules, drag it to a new slot and your team is updated automatically on the HiveCrew app.

Conflict detection warns you before you double-book a decorator. For painting firms managing several live jobs, HivePlanner gives you a clear view of who is on which site and where you have capacity to take on more work.

Tracking paint and materials costs per job

Knowing what you spend on materials per job is essential for understanding your margins. HiveSuite lets you log paint, primer, filler, sundries, and other materials used against each job. Track stock levels, set low-stock alerts, and raise purchase orders for your suppliers. When you review a completed project, you can see exactly what was spent on materials versus what you quoted.

Stage invoicing for painting projects

Many painters invoice a deposit before starting and the balance on completion. HiveSuite makes this simple - raise multiple invoices against the same job, each with a card payment link if you take payments through Stripe.

The invoice reminder board tracks every outstanding payment at a glance. HiveAssist can draft follow-up reminders when payments are overdue, so you spend less time chasing and more time painting.

Customer portal for painting customers

The HiveSuite customer portal gives your customers a branded login where they can view their quotes, approve work, check job progress, and pay invoices - all without needing to call you. This is especially useful for landlords and property managers who send you repeat work and want to track everything in one place.

Recurring work for regular clients

Landlords, letting agents, and commercial clients often need regular repainting on a schedule. HiveSuite lets you set up recurring jobs that auto-generate on your chosen frequency. Pair with recurring invoices so billing happens automatically too. You never miss a scheduled repaint and your client gets a reliable service.

Xero and QuickBooks integration

HiveSuite integrates with Xero and QuickBooks so your invoices, payments, and customer records sync automatically. No double-entry, no manual exports - your bookkeeper or accountant always has up-to-date figures.

Keep your team in the loop

Team members log in to HiveCrew where they see only their own jobs for the day - site addresses, job notes, and one-tap directions. They update job status, log their hours, and upload photos. Everything syncs back in real time. HiveCrew is available as a native app on Android with offline mode, so jobs, check-ins, photos, notes and certificates keep working with no signal and sync automatically when you reconnect. On iOS it installs as a Progressive Web App with push notifications, and a native iOS app is awaiting App Store approval. Your team see only their own jobs - not your full customer database or financials.

AI-powered reporting for your painting business

HiveIntel turns your job data into clear reports without spreadsheets. Ask questions in plain English: "what did I earn this month", "who owes me money", "which project types are most profitable", "show me revenue by customer". Each answer opens as a report with a one-line summary, a chart and the figures behind it, which you can save, share, download, pin to a dashboard or have emailed daily, weekly or monthly.

RAMS and site paperwork

Commercial decorating, work at height and solvent-based products often call for RAMS. Generate RAMS (risk assessments and method statements) from the job using HiveSuite's templates, pre-filled with the customer and site, or build your own in Certificate Studio. Store documents you reuse in the document library, attach them to jobs so your team sees them in HiveCrew, and share them with clients through the Customer Portal. See RAMS software.

Built for UK painters, not adapted from a US product

HiveSuite is designed from the ground up for UK trade businesses - GBP pricing that includes VAT and workflows that match how UK painting and decorating businesses actually operate. Plans start from just £34.99 per month with a 30-day free trial and no credit card required. Every plan includes every feature.